Minutes-February 2, 2016

The Board of Aldermen held a regular meeting on Tuesday night February 2, 2016 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Kohley, Kezar and Roger Coe. Also present were City Supervisor David Brodie, Emergency Management Director Denis Kolb, Senior Officer John Wynn, Reserve Officer Jeremy Walker and City Clerk Paula Brodie. Also present were Lois Kolb, Bud Terrell and Rita Greene from the McDonald County Press.

The Mayor called the meeting to order at 7:00PM. He noted that the Board did not meet on January 19, 2016 due to bad weather; therefore there were no minutes for that date.

The Board discussed the minutes from the regular meeting on January 5, 2016.  Ald. Wilson moved to approve the minutes from the meetings on January 5, 2016. Ald. Coe seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye with 0 nays.

The Mayor acknowledged Bud Terrill who was present to discuss his trailers on Garner Street. Mr. Terrill stated the cheapest quote he had been given to move his one trailer to make if parallel with Garner Street was in the amount of $4,000.00. He asked if the Board would agree to allow him to put a nice porch on the front of the trailer that would help to make it appear straighter. The Mayor asked if his renter in the other trailer had cleaned up the mess behind his house. Mr. Terrell said he would look into it next week as he has been out of town. The Mayor stated that there have been complaints from some of the neighbors about the condition of the property and the yard. The Board agreed to allow Mr. Terrill to build a gable roof and porch to make the trailer look straighter. Mr. Terrell stated he would be back at the first meeting in March to update the Board on what he has gotten completed.

Citizens Business: none.

The Board opened bids from to replace the treatment plant roof. The Mayor read the bids stating the City had received two. One was from Crews Construction from Neosho in the amount of $19,262.50, which included a10 year warranty on material and a two year warranty on labor. The other bid was from L & M Construction in the amount of $18,525.00 which included a twenty year warranty on the materials. 

Ald. Wilson stated that the Board usually try’s to go with the lowest bid. He noted that both companies have done work for the City before and are very reliable He noted that the second bid was $700.00 less than the first bid. There was some question on whether or not the bid from L & M included a membrane roof. The Mayor stated that David could verify that the L & M bid did include a membrane roof. Ald. Wilson moved to accept the bid in the amount of $18,525.00 from with L & M Construction which was the lower bid, if David verifies that the bid did include a membrane roof. Ald. Kohley seconded.  Ald. Coe, Kezar, Wilson and Kohley voted aye with 0 nays.

The Board discussed the contract between the City of Goodman and Harry S. Truman Coordinating Council to draw up a Comprehensive Plan for the City. It was noted that the Board had given a verbal approval on October 7, 2014.

Ald. Wilson moved to approve the Mayors signing of the contract with Harry S. Truman Coordinating Council in the amount of $3,500.00. Ald. Kezar seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Board discussed Bill No. 2016-468 for Ordinance No. 2016-478, 2016 which is an Adopting Ordinance for all Ordinances passed during 2015. This Ordinance incorporates all 2015 Ordinances into the City’s Code Book.

The Mayor read by title only for the first reading Bill No. 2016-468 for Ordinance No. 2016-478. Ald. Kohley moved to approve the first reading of Bill No. 2016-468 for Ordinance No. 2016-478. Ald. Coe seconded. Ald. Coe, Wilson, Kezar and Kohley voted aye with 0 nays.

The Mayor read by title only for the second reading Bill No. 2016-468 for Ordinance No. 2016-478. Ald. Kezar moved to approve the second reading of Bill No. 2016-468 for Ordinance No. 2016-478. Ald. Coe seconded. Ald. Kohley, Kezar, Coe and Wilson voted aye with 0 nays.

The Mayor read a request from Valarie and Fred Branstetter in regards to a request to average the water bill at # 4 Sawmill Terrace. It was noted that the letter said they had a problem with a water heater and had repaired it. Ald. Wilson moved to approve averaging the water bill for Sawmill Terrace #4 in the amount of $46.40. Ald. Kohley seconded. Ald. Kohley, Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed the following old Business.

              1.  Note that the Board can put out an information pamphlet on the ½ of 1% transportation tax but they cannot encourage people to vote one way or the other. The Board agreed to have the Clerk write an informational letter to the citizens regarding what the tax is, what it would be for and how the community would benefit from the tax.

The Board discussed the following new Business.

The Board discussed the citizens’ concerns regarding a Mo. DNR Permit application from Roger Renner regarding a Chicken Broiler Operation that he wants to build north of the Ball Park off of Lark and Brodie Road. The Board also discussed what impact it would be to the city. They noted copies of letters in their packets from Karla Thompson and her attorney Jordan Paul. The Mayor noted that the operation would be 8 broiler houses, which would require 3 new wells to handle the water needed for the approximate 400,000 birds. David stated that he is concerned about how much the extra water use would affect the City’s water use. He noted that the City well on School St is 1300 feet deep and the one on Barlow Street is 1290 feet deep. The Board voiced their concern regarding how many trucks it would take to haul feed, waste and the chickens. Their main concern was, were the trucks going to use Garner Street. They discussed the probability of Garner street not holding up to the extra traffic. The Board also discussed possible contamination to the water system from the waste.  The Mayor asked if the Board would like to send a letter to DNR regarding their concerns about the proposed water use, the possible smell, streets and contamination. The Board agreed to have the Clerk write a letter and have her give them a copy at the next meeting to approve.

           The Department heads gave the following reports:

John Wynn gave the Board a copy of a proposed contract from Missouri Southern State University for 2016, which would give the city 1 seat for classes for the Police Department to use to keep up their required training. He said if the City did not have a contract to send one officer for the 40 hour continuing education the cost would be $350.00. Ald. Kohley moved to approve the contract Ald. Wilson seconded. Ald. Kohley, Wilson, Coe and Kezar voted aye.

The Mayor stated that John Wynn has completed his 90 day probationary period.  He noted that the Board had discussed during the budget meeting giving him a $.50 cent an hour raise after completing his probationary period. Ald. Kohley stated that he has worked with John and appreciates his experience and that his experience is worth a lot to the community. Ald. Wilson moved to give John Wynn $.50 cents an hour raise. Ald. Kohley seconded.  Ald. Kohley, Kezar, Coe and Wilson voted aye with 0 nays.

                      John Wynn stated that he wanted the Board to know that he had confidence in Reserve Officer Walker, the City’s reserve officer.

                      Denis Kolb- reminded the Board that they need to take the ICS training.

 David Brodie- reported that he had completed the yearly sludge report, tier report, I & I report, Major Water use report and daily monitoring report. He  stated that the training that he receives at the fall Missouri Rural Water Conference is more general training than the spring conference that is geared to more technical things. He asked to be allowed to attend the spring conference that is being held in Branson this year. He stated that the vouchers will cover the cost of the seminar fees, but not his room fees. He asked if the Board would approve paying for his room fees. He noted that the Conference is March 1, 2nd and third. Ald. Kohley moved to allow David to attend the conference and to pay his room fees. Ald. Coe seconded. Ald. Kohley, Kezar, Coe and Wilson voted aye with 0 nays.

           Meghan Sexson

Paula Brodie- noted that she had given the Board in their packets information regarding sales tax on Motor Vehicles, Boats, etc. She noted that if the Board does not place a tax proposition on the ballot, the City would lose all the sales tax revenue on Motor Vehicles, Boats, etc. purchased in another state.

                        -noted that she and Karla completed and mailed in the Rural Development annual report.

                                             -noted that the Board had received a copy of the Official Ballot for the April 5th election in their packets.

The Board discussed the bills from January 19th meeting including transfers in the amount of $36,815.75.  Ald. Wilson moved to approve the bills including transfers in the amount of $36,815.75.  Ald. Kezar seconded. Ald. Kezar, Kohley, Wilson and Coe voted aye with 0 nays.

The Board discussed the bills from February 2, 2016 including transfers in the amount of $12,572.50.  Ald. Kezar moved to approve the bills including transfers in the amount of $12,572.50.  Ald. Coe seconded. Ald. Kohley, Kezar, Coe and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn.  Ald. Wilson seconded. Ald. Coe, Wilson, Kezar and Kohley voted aye with 0 nays.