Minutes-January 1, 2010-December 31, 2010

The Board of Aldermen held a meeting Tuesday night January 5, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Keith Kohley, Kristin Windsor and Greg Richmond. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, City Supervisor David Brodie, and Tax Collector Dawn Bunch. Guests included Carson Bunch and Amye Buckley from the Neosho Daily News.  Kevin Reardon was not present.  

The Mayor called the meeting to order at 7:00 PM. 

Ald. Kohley made the motion to approve the minutes from the meeting on Tuesday December 15, 2009. Ald. Windsor second. The Board voted 3 ayes, 0 nays.

Ald. Richmond made the motion to approve the minutes from the budget workshop meeting on Monday, December 21, 2009. Ald. Kohley second. The Board voted 3 ayes, 0 nays.

The Mayor read by title only Bill #2010-412 for Ordinance #2010-422 for the first reading. The Ordinance changes the day that water service is shut off for non-payment from the 21^stof each month to the fourth Monday of each month. Ald Richmond made the motion to approve the first reading of Bill @ 2010-412 for Ordinance #2010-422. Ald Windsor second. The Board voted 3 ayes, 0 nos. 

The Mayor read by title only Bill #2010-412 for Ordinance #2010-422 for the second reading. Ald Kohley made the motion to approve the second reading of Bill @ 2010-412 for Ordinance #2010-422. Ald Windsor second. The Board voted 3 ayes, 0 nos. 

To change the shut off day starting in January 2010, the Board voted on Ordinance # 2010-42 two times in the same meeting.

 Department head reports:

1.     Tom West reported that he had completed his year end crime reports. He then noted that after having the timing chain replaced on his car it lasted 8 hours. He said that the Oil pump now needs replaced. He said that Dan Divine quoted him a cost of $2,000.00 to $2,500.00 to replace the pump. He also noted that the transmission was slipping on the car that Curt drives. He said that Dan recommended that the Board junk both cars and replace them. He said that Dan Divine said that it would take $3,000,00 to $4,000.00 to replace the transmission.      

  Chief West stated that he had contacted Joe Watts from Oklahoma again about the replacement cars. He  said that he could purchase a 2008 Crown Vic with 28,000 miles, and a  warranty and also a 2006 Ford Expedition with 48,000 miles and a 6 month warranty  for $30,400.00. The price included giving the city $1500.00 for both cars as trade-ins. Chief  West stated that if the Board would purchase the two cars, he would not need a another car for  4 or 5 years.

 Ald. Kohley stated that he was all for purchasing the cars because they were needed and that he understood that was a lot of money but he had asked Duane Cooper to be present to discuss the use of the lawsuit settlement money to purchase the cars. Duane stated that the funds being from the lawsuit could be used. Wastewater supervisor David Brodie stated that the money was paid to the city because the water improvement project was not completed correctly and that he needed the funds to do street repairs, lower meters, purchase a generator to run the wells in emergencies and various other items for the water department. He asked that the Board not use any of the funds from the settlement as he considered it water funds. It was noted that the funds had been deposited into the water account. 

There was a lot of discussion, comments and questions regarding the purchase of the cars. Carson Bunch stated that the cars would last longer if they were kept in the city limits and not used for personal use. Chief West stated that the cars were not used for personal use. Dawn Bunch asked if the Board had considered purchasing one new car instead of two with salvage titles. The Board discussed purchasing cars with salvage titles, or purchasing a used car from the Missouri Highway Patrol. Ald Richmond stated that he did not think the City had gotten better cars purchasing them from the Highway Patrol. 

The Board agreed that the cars needed replaced. Greg was concerned about purchasing two at one time and he suggested purchasing the Crown Vic. It was noted that insurance will be higher on a newer car. Chief West stated that if the Board was purchasing one care he would like them to purchase the Ford Expedition. Greg stated that they might want to find out what kind of damage was done on the Expedition. He stated that the Crown Vic was newer and had more warranty and fewer miles. Ald Windsor said that she liked the Expedition because it is four wheel drive.  

The Board discussed cashing in a General Fund CD to purchase one car. It was noted that the CD had been purchased years ago for emergencies. The Board agreed that this was an emergency and needed to cash the CD in to pay for the car.  

Ald Windsor made the motion to approve Chief West purchasing the 2006 Ford Expedition. Ald Kohley seconded. 2 yes with Ald Richmond voting no. It was agreed thatif Chief West found out about the damage to the Ford Expedition or didn’t like it after test driving it he could purchase the Crown Vic instead. 

Ald. Kohley made the motion to cash in the General Fund CD. Ald Windsor seconded. The Board voted 3 ayes 0 nos. 

1.  David Brodie reported that the 1989 dump truck that the snow plow goes on needs a new starter, clutch, and throw out bearing and fly wheel. He said that is why the streets had not been plowed after the snow on January 2^nd.  He stated that he had talked with Kevin Burrowes from Goodman Gas and Service about fixing it. He said Kevin would fix it for $200.00 labor plus parts.

 2.   Dawn Bunch Mayor stated that she had given the Board the monthly report. Ald Kohley thanked her for doing such a good job.

3.                       4. Paula Brodie reported that the Board needed to add the Tax Collectors position to the ballot again this year. She stated that Mandy Lewis had won the election in April 2009 but turned it down. She reminded the Board that they had asked Dawn (who received the next highest amount of write in votes), to take the position. Dawn agreed to the position and then the Board appointed her. Paula stated that she thought since Dawn had actually received the next highest amount of votes she would have the position until April 2010. She said after she talked with Bev from the McDonald County Clerks office and Stuart Haynes from the Missouri Municipal League she realized that the position needed to be included on the April 2010 ballot. She said that Stuart from Missouri Municipal League said to place a notice in the paper stating the position was on the ballot and sign ups could be made at the Goodman City Hall. The Board asked Dawn if she intended to sign up again and she replied yes. Paula then noted that the filing period for all candidates for  the April 6, 2010 election is from December 15, 2009 to   January 19, 2010. Positions open are the Judge, 1 northward Aldermen (Greg Richmond) and 1 southward Aldermen (Keith Kohley) and now the tax collectors position. All three positions are for 2 years except the tax collector’s position which will be for 1 year until the April election 2011.           

The Board discuss the following other old business. Greg said a citizen said the Gazebo looks good. David reported that the basketball goal was installed.

Ald Kohley made the motion to approve the bills in the amount of $37,765.67 including transfers. Ald Richmond second. The Board voted 3 ayes 0 nos.

Ald Windsor made the motion to adjourn. Ald Richmond seconded. The Board voted 3 ayes 0 nos.

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

The Board of Aldermen held a meeting Tuesday night January 19, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Keith Kohley, Kevin Reardon, Kristin Windsor and Greg Richmond. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, and City Supervisor David Brodie. There were several people present.  

The Mayor called the meeting to order at 7:00 PM. 

Ald. Richmond made the motion to approve the minutes from the meeting on Tuesday January 5, 2010. Ald. Kohley second. The Board voted 4 ayes, 0 nays. 

The Mayor noted that there were 5 people who had asked for their water bills to be averaged. They are Cledith Morris, Wally Jeffers, Fagan Hallbrooks, Mike Davis and Charles Whitehill. Ald. Kohley made the motion to approve averaging their bills.  Ald Windsor seconded. The Board voted 4 ayes, 0 nays. 

The Mayor noted that Bob Mitchell who was next on the agenda was not present. He said that Mr. Mitchell had discussed with him the possibility of putting in a car rebuild shop in the chicken houses that used to be owned by Stanley Crawford. 

The Mayor noted that the next thing on the agenda was to acknowledge Jill Beshears who is present to represent the First Community Bank. Jill informed the Board of Aldermen that the First Community Bank was going to be doing major renovations to the bank building. She stated that they were going to keep the historical look to the bank but they would be doing a complete renovation. She stated that because of the renovation the bank would like to install a doublewide bank trailer that they would work out of for about 8 months. She said that the building would be installed in the parking lot across from the bank. She stated that she had talked with Virginia Warn and Julie Chisco about redoing the fronts of their building so that the fronts of all of the buildings would be the same. She said they had agreed. She also noted that the bank had purchased the old hardware store to the east of the bank and they were in the process of purchasing the American Legion Building. She said as soon as the bank became owners of both buildings they were going to demolish them and put in a park. 

Ald Reardon made the motion to approve First Community Bank installing a temporary bank trailer on the lot across from the bank for a period of 1 year. Ald Kohley second. The Board voted 4 ayes, 0 nays.  

The Mayor acknowledged Aaron Hutchinson who was present to make a request for his parents to de-annex their property on the south end of town. He turned in a written request from his parents signed and notarized to the Mayor. The Mayor noted that there are two properties to the south of the Hutchinson property that would be connected to the City Limits by a utility easement only. Ald Richmond made the motion to allow the de-annexation request to be put before the voters in the November election. Ald Reardon seconded. David Brodie asked the Board why Mr. Hutchinson wanted to de-annex. Aaron stated that the reasons were that the property had been in the city limits for years but received no services. He was told that there was city water to the property, with a meter vault paid for through the water improvement project. It was also noted that he could have city trash pickup. Ald Richmond asked him why he still wanted to de-annex if he could get those services. Mr. Hutchinson stated that the cost for him to run water lines from his house to the meter vault was too costly for him to hook to the city water.  He also mentioned that he could not get Mediacom to run cable to his property.  He was given a copy of the city franchise between Mediacom and the City. The Board went ahead and voted 4 ayes, 0 nays to the de-annexation request. 

The Board discussed the City of Pineville’s proposed contract regarding animal control. The Mayor noted that the City did have a permitted pound at this time. He went through the charges that Pineville would be charging. He said that he thanked Pineville for asking the City but since the city has its own pound there was not a need to sign a contract with Pineville at this time. 

The Board of Aldermen discussed Bill # 2010-413 for Ordinance # 2010-423 Adopting and enacting a new Code of Ordinances. It was noted that this Ordinance updates the City Code Book with all of the Ordinances passed by the Board of Aldermen during the year 2009 and also updates the codes to a line with Missouri State Statutes. The Ordinance should be considered an emergency and voted on twice to update the city code book. 

The Mayor read by title only Bill# 2010-413 for Ordinance # 2010-423 on the first reading. Ald Richmond made the motion to approve the first reading of Bill # 2010-413 for Ordinance # 2010-423. Ald Kohley second. The Board voted 4 ayes, 0 nays. 

The Mayor read by title only Bill# 2010-413 for Ordinance # 2010-423 on the second reading. Ald Richmond made the motion to approve the second reading of Bill # 2010-413 for Ordinance # 2010-423. Ald Windsor second. The Board voted 4 ayes, 0 nays. 

The Board discussed hiring a recreation board director. Curt Drake stated that he understood that Stewart Pace had said he had an interest in running the ball program. Ald Reardon said that Darrell Sarratt said that the guys who had been on the recreation board would be willing to help who ever the Board appointed. The Board decided to put an ad in the McDonald County paper for two weeks and in the Neosho Daily News for two weeks on Sunday and Wednesday. The Board discussed the need to inventory the items at the ball park and in the concession stand. Ald Richmond asked who actually owned the items at the Ball Park. The Board was not sure except that it was noted that the City had helped purchase some of the items, that the city paid all utilities and insurances and that the Goodman Recreation Board was under the umbrella of the City Council. David noted that the city did not have keys to any of the buildings or concession stand. He stated if there was leaks or needed to be winterized he could not get into the buildings.  

The following reports were made by: 

                        1. Tom West said he didn’t have anything to report but Curt did.  Curt stated that a couple of the firemen had told him that the light was out on the top of the water tower. The Board discussed hiring someone who is bonded and insured to fix it. 

                        2. David Brodie reported that a 4” screw pump stopped up in the treatment plant. He said they broke it down and it is fixed. He said that he has started working on the streets. He noted that Paula had contacted Sue Bacorn about grants. He said that Sue said that CDBG does not have funds for streets, but Rural Development does. Paula stated that she had talked to Ron Thomas from Rural Development and he said that there were some funds. She stated that Ron said there were some grants that had a 55% match and some had a 75% match depending on the City’s LMI. The Clerk said that he said that the city would need to hire an engineer to do a preliminary cost estimate. It was noted that there had been a settlement on the water improvement and that some of the funds could be used for street repairs, because the contractors tore up the streets. The Board decided to wait until the application was received, so that they would know what needed to be done to fill out the application. 

                        3. Dawn Bunch was not present. 

                        4. Paula Brodie had nothing to report.                                   

The Board discussed the following old business:  The Mayor noted that the Clerk had the paper work to certify candidates for the April City Elections. The Clerk noted that Northward Aldermen Greg Richmond, Southward Alderman Keith Kohley, Tax Collector Dawn Bunch, and Judge Clyde Davidson, have all signed up to run again. They are all incumbents. She stated that Roger Hensley had withdrawn his name.  

The Board discussed a request from Starla Ortiz for a daycare to be run in her home. The Mayor noted that she is approved to be paid through Social Services, which means that a back ground check has been run on her. He also read from the Code Book things she has to comply with.  It was noted that she had to have at least 1,000 feet in her home to be able to take care of up to 3 children not related to her. Ald Richmond made the motion to allow her to get a city license. Ald Reardon second. The Board voted 4 ayes, 0 nays. 

The Mayor acknowledged Carson Bunch who stated that the minutes from the 5^th of January, 2010 did not reflect that Olinda West was present at the meeting. He also stated that he was offended by what she had said at the last meeting to him. He said that she said that the Board could do away with the Police department and appoint Carson as police chief. The Mayor said during that discussion things got out of hand and there had been several things said that shouldn’t have been said. Ald Richmond said that the minutes should have reflected that Olinda West was present. Carson said that he did not say to do away with the Police Department, Mrs. West did. The Mayor stated that some times the meetings do get off track and it would be hard to get it all in the minutes. The Clerk noted that she tried to include in the minutes a general idea of the discussions. She stated that from all her training she understood that the minutes were her interpretation of the meeting and that she had to include all of the motions made by the Board. She said that she did not include everyone who was present at each meeting because there were times she did not even know who was present at the meetings. She stated that the Board could make changes to the minutes prior to approving them at the following meeting. She stated that the minutes from the 5^thof January had already been approved. Carson stated that the sign up book had not been out for the last two meetings. The Clerk stated that she would try to remember to put out the sign up book and the Mayor stated that he would ask everyone who attended the meeting to introduce themselves so that their names could be noted in the minutes. 

The Mayor stated that Callie Hudson who writes grants for the City of Pineville is willing to write grants for all the cities. She runs a business called Hudson Consulting Services in Pineville. He said that she had asked him to get a wish list from all department heads and the aldermen of items that were needed by the city. He noted that she charges 3%. The Clerk noted that some grants do not have any administration funds included in them. She also noted that the Mayor was the legal signer of the city and that the Board would need to approve any grants that she was going to apply for. The Mayor said that he had told her to go ahead and apply for any grants that there was no match required by the City. Carson Bunch asked if the city was able to apply for grants. The Mayor told him that only the CDBG grant would not be able to be applied for until the CDBG grant from the Water Improvement Project is closed.  

Ald Kohley made the motion to approve the bills in the amount of $38,670.82 including transfers. Ald Reardon second. The Board voted 4 ayes 0 nos. 

Ald Kohley made the motion to adjourn. Ald Reardon second. The Board voted 4 ayes 0 nos.

 Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                              Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night February 2, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor and Greg Richmond. Also, present were Municipal Judge Clyde Davidson, City Clerk Paula Brodie, Chief of Police Tom West, and City Supervisor David Brodie. Ald Kohley and Alderman Reardon were not present.  Guest included Carson Bunch, Kathy Wilson, Mr. Benjamin Barron, Daisy Collins and Joyce Haynes.  

The Mayor called the meeting to order at 7:00 PM. 

The Mayor acknowledged Benjamin Barron to discuss his request for a home business license for Naturaleza Homeopatica, LLC. His daughter was present and interpreted for him. She stated that he was going to perform services, counseling, and consultation in regards to homeopathic medicines. His home is at 104 W. Garner. He is also a pastor who will be working with the Baptist churches in Goodman, Neosho and Anderson. He stated that he would not be prescribing any medicines. 

Ad Reardon joined the meeting during Mr. Barron’s discussion. 

Ald Richmond made the motion to approve the business license request. Ald Windsor second. The Board voted 3 ayes, 0 nays 

Ald. Richmond made the motion to approve the minutes from the meeting on Tuesday January 19 2010. Ald. Reardon second. The Board voted 3 ayes, 0 nays. 

The Board of Alderman discussed a request made by David Tosh to be allowed to use the ballpark for the annual Car Show and Burn Out on April 24^th. The date was OK with the Board and Clyde stated that the Goodman Betterment Club would be helping him.  

The Board discussed a memo regarding the city medical insurance premium from the Clerk.  She reported that the city’s medical insurance, Anthem was renewable on March 15. She reported that there was an increase of 3% which was around $1200.00 over all the employees. She noted that the city’s budget showed all funds in the black.  She asked the Board of Aldermen if the wanted to keep the same policy for the employees or did they want her to get other quotes. 

Ald Richmond made the motion to keep the existing policy with Anthem.  Ald Reardon seconded. The Board voted 3 ayes, 0 nays.  

The Mayor noted that the Board of Aldermen had received a letter and application from Ron Thomas at Rural Development regarding funding for street repair. He noted that Rural Development would only fund 55% of the project. David said he would talk with Swift Construction to see if they could give the city a ballpark figure of what it will cost. The Mayor noted that the city did not have the funds to do a 45% match. 

The department heads made the following reports: 

                        1. Tom West is working on his racial profiling annual report. 

                        2. David Brodie had nothing to report. 

                        3. Dawn Bunch had provided a monthly tax collectors report in the Boards packets.

                        4. Paula Brodie noted that she had included in the Boards packets memos to Duane regarding the De-Annexation request from Aaron Hutchinson and a second request for a deed for the community building. She also noted that she had written a letter to Pineville Mayor Pat Beshears regarding their offer to use their animal shelter. She also showed the Board pictures of what the First Community Bank will look like after renovations. She also noted that after getting bids from the Neosho Daily News and the McDonald County press to print the year end 6 month financial statement she had chosen to use the McDonald County press because their bid was $1200.00 lower than the Neosho Daily News. She also stated that the IRS mileage reimbursement was changed to .50 cents which meant that the cities would change to .50 cents as the Board had agreed to keep the mileage reimbursement the same as IRS recommends. 

The Board discussed a request by the clerk to attend the annual Missouri City Clerks and Finance Officers Spring Institute from March 8, to March 11^th. Ald Windsor made the motion for her to attend. Ald Reardon second. The Board voted 3 ayes, 0 nays. 

The Clerk noted that she had not ran the advertisement in the paper yet for the Recreation Board Director was not in the paper as Stewart Pace had come into the city hall and had expressed an interest in the position. She said that she had told Stewart that she would hold of putting the advertisement in the paper until he had a chance to discuss the position with others on the recreation board. She stated that Mr. Pace had not let her know if he was still interested or not. Clyde stated that he had talked with Stewart and felt that he wanted the position. He said Stewart works on Fridays night but he did not feel that would be a conflict. It was noted that Stewart was working the basketball games at the school tonight and could not attend the Board meeting. Clyde said that Stewart would need to talk with the Board regarding their expectations on what they would expect him to do as the Director. Clyde noted that he was sure the past recreation board would be willing to help him. The Board agreed to write Mr. Pace a letter asking him to attend the next Board meeting on February 16^th, 2010to discuss the position.  

David asked to be allowed to get the mower from the Ball Park to work on it to see what shape it was in. The Board discussed the possibility of brush hogging the bigger part of the park and only using the mower to mow the ball fields.                        

The Board of Aldermen discussed the following new business:  

David asked the Board to allow him to start looking into purchasing a generator to run the well and maybe the treatment plant. He stated that it would take at least a 100 KW, 3- phase generator to run the well. He was not sure what it would take to run the treatment plant. He told the Board that it would be beneficial if they could purchase one big enough to do both. He stated he would like to have it mounted on a trailer so that it could be moved to where ever it was needed. He noted that right now the city’s only source of a generator during bad weather, electrical outages etc. was to contact Tiff City Pump who has a generator. He said that Tiff City had other people that relied on them too. David said he thought the Board might be able to purchase a used one.  

The treatment plant will need to have a transfer switch put on it to hook the generator in. 

Ald Richmond made the motion to approve the bills in the amount of $27,490.16 including transfers. Ald Windsor second. The Board voted 3 ayes 0 nos. 

Ald Windsor made the motion to adjourn. Ald Reardon second. The Board voted 3 ayes 0 nos. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night February 16, 2010 at 7:00 PM.  Those present included Alderpersons Kristin Windsor, Keith Kohley, and Greg Richmond. Also, present were City Clerk Paula Brodie, Municipal Judge Clyde Davidson, and City Supervisor David Brodie. Guests included Kathy Wilson, Joyce Haynes, Amye Buckley.  Mayor Wilson was in Jefferson City for a meeting and Kevin Reardon was absent. 

Acting President Greg Richmond called the meeting to order at 7:00 PM.     

Ald. Kohley made the motion to approve the minutes from the meeting on Tuesday February 2, 2010. Ald. Windsor second. The Board voted 3 ayes, 0 nays.

Acting President Greg Richmond stated that Stewart Pace was not present yet but he would be present as soon as the basketball games were over at the school. 

The Board of Aldermen discussed whether or not to put the mowing out for bid this year. David stated that Mike Williams wants to do the mowing again and would charge the same amount that he has for the past few years. David recommended renewing the agreement with Mike as the Board had for the past years. David said that Mike has always been reliable and does excellent work. Clyde asked if it would be possible for Mike to mow some of the ballpark. Clyde said that maybe Stewart could mow the actual ball fields, and then maybe the city employees or Mike could do the rest of the park. The Board agreed to look into the situation before any decisions would be made regarding hiring Mike to help mow the field.   

Ald Reardon joined the meeting at 7:05PM. 

Ald Kohley made the motion to keep Mike Williams on to mow for the city. Ald Windsor second. The Board voted 4 ayes, 0 nays.  

Acting President Richmond noted that the Appellate court affirmed the decisions made during the water improvement project’s lawsuit against Lynnson, Inc. Mr. Persons attorney has two weeks to appeal to the Missouri Supreme Court. 

Acting President Richmond noted the letter from the Department of Economic Development in regards to closing out the CDBG Water Improvement grant. Note waiver being given by CDBG for a street project. The Clerk also noted that the letter included a statement from CDBG that because of the lawsuit settlement they might consider recouping some of the grant funds from the City. David stated that he could show CDBG where all of the funds from the lawsuit needed to be spent to complete the Water Improvement Project. It was also noted that legal fees for the lawsuit was around $60,000.00. The money to pay the lawsuit expense came out of the cities water account. 

The Board of Aldermen discussed whether or not to continue with an application for Street improvements. The Clerk noted that she had asked CDBG to send the city an application. 

The following Department heads made the following reports: 

                        1. Tom West was not present. 

                        2. David Brodie reported that he had talked with Swift Construction regarding the cost to do repairs to certain streets around town. He stated that overlay ran $7.50 a square yard. He said that did not include any dirt work or putting in risers for the manholes. He said to do one mile of overlay it would cost $94,000.00 for the asphalt only. He stated that the worst place in town was the intersection of Garner and Janice. He said it would cost $4,216.65 to fix that intersection. He said that to fix the holes on Janice Street it would cost $5,250.00. He said that his recommendation for Janice Street would be to overlay from Barlow to just south of Fields, which would cost $11,374.95. Both projects would run around $16,000.00. 

                        3. Dawn Bunch was not present. 

                        4. Paula Brodie noted that John Fitts from Noel would be in town asking for people to sign a petition for a State Constitutional amendment call “Personhood”. He will be collecting signatures until April 20^thand she read the thank you card from Cledith Morris regarding the Boards approval to average her water bill.                       

The Board of Aldermen discussed the following old business. Brodie reported that he has been looking for a generator; however he has not found one yet. 

Clyde told the Board that he would like to discuss some of the needs at the ballpark. He stated that the lights at the ball field need to be worked on before ball season begins. He said that several of the light bulbs need to be changed out. He said that New Mac and Empire District usually volunteered to help get the lights ready for the season. He said if the ball program was going to continue during the next few years the lighting needed to be completely refurbished. He said that he believed with replacing the bulbs and some minor repairs the lights would be OK for this year’s season. He also wanted the Board to know that the Recreation Department does not have any working capital to run the ball program this year. Clyde said last year there were only two teams that played and that they played at Anderson because it was more cost effective. He said because of this there were no concession stand funds that usually helped stock the concession stand for the following year and to use to purchase any needed equipment. He said that Stewart hoped to sign up more kids this year to play and to get more parents to volunteer. Clyde said that the kids will need to be signed up by March 15.  He said that the McDonald County Summer Ball Program’s insurance becomes effective on that date. He said that practice could not begin until the insurance became effective. He said that Stewart will have to have the list of children that will be playing by that date so that they will be covered by the counties ball program insurance. 

Keith Kohley asked about the sewer gas in the Emergency Management department in the Police Station. David said he had not been told anything about the sewer problem. He said that he would check on it in the morning. 

Keith Kohley stated that he and Dennis had purchased 4 radios off of EBay to use in the emergency management department.  He asked the Board if they would be willing to pay to have the radios programmed. David said that he understood that the fire department has bought equipment to program radios. He suggested that Keith might talk with them about getting their radios programmed. The Board decided to discuss it at the next meeting. 

The Board acknowledged Stewart Pace to discuss the Recreation Board Directors positions. Stewart stated that he was not sure what the Board would expect of him as Director and he was curious about any rules and regulations on running the department. Clyde stated that there was a set of bylaws, however he did not know if they had ever been accepted by the City. He said in the past the Director usually took care of the field, setting up the teams and games. He said usually the Director and a treasurer were signers on the bank account. Stewart stated that any registration money would be turned over to Clyde. He said he would like to see a minimal amount charged to the children for registration. Clyde said all of the recreation departments around the county try to charge the same amount per child to play. Stewart said they would be charging $25.00 for the first child and $10.00 for the next child. There will be no additional fee for any other children in the same family. Clyde noted that the Goodman Ball Program would run under the McDonald County Summer Ball Program using standard Little League rules. Clyde said it cost around $35.00 a game for umpires. Stewart said that he would have signups at the basketball games at the school starting on Monday, Tuesday Thursday and Friday from 5:00PM to 7:00PM.  He said Mrs. Smith the principal from Goodman Elementary said that the notice for signups could be put on the school sign. 

Stewart said that any volunteers working for the recreation department have to submit to a background check.. He said that he will turn his information over to the McDonald County Summer Ball committee and they will be responsible to run everyone through the McDonald County Sheriff’s department. They will then give him back the list of volunteers he can use. Only people that have had background checks will be used.  He stated that this was being done for the safety of the children.  

It was noted that the budget for the Recreation Board Director was set during budget sessions in December. The Clerk gave the Board and Stewart Pace a copy of the city recreation budget. She noted that the General fund only had $2700.00 left in it when they completed the budget and since then the Board had agreed to an increase for the city employee’s medical insurance of $900.00. This left around $1800.00 in the General Fund Budget. 

There was discussion regarding changes needed to the Recreation Department. Stewart said he would be paying umpires once a week and they would be paid by check. He said that way he could keep better track of the accounting. Another item that was discussed was whether or not the city could help with the mowing. David said it will take one man a whole day to mow the field. He said another concern was having the appropriate mowers to do the job. He stated that he had asked for a key to the equipment shed at the ballpark so that he could look over the mowers to see what they needed. Clyde said that the zipper mower had been repaired numerous times and that he did not know if it was usable or not. David said that it would be better if they changed the tires on the Kubota tractor and used the woods mower. It was noted that the woods mower was not at the ball park anymore and no one knew where it was. Stewart also asked for keys to the equipment shed so that he could check the ball equipment. He said he didn’t know if there was enough equipment for each team. He stated by looking at the budget there was no funds set aside for equipment purchases or supplies. Clyde said in the past the Recreation Board bought equipment with funds from the concession stand or donations and that he had keys and would make sure both David and Stewart has one. 

Kevin Reardon said that the recreation budget had been cut for this year because no teams played at Goodman last year and the Board was not sure there was interest for a Goodman Ball Program for this year. He said that if there is interest shown the Board might be able to help more. He said that once Stewart sees if there is interest the Board could discuss it again. 

Ald Kohley made the motion to appoint Stewart Pace as Recreation Board Director.  Ald Reardon second. The Board voted 4ayes 0 nays. 

Ald Reardon made the motion to approve the bills in the amount of $19,296.86 including transfers. Ald Kohley second. The Board voted 4 ayes 0 nays. 

Ald Kohley made the motion to adjourn. Ald Windsor second. The Board voted 4 ayes 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

AGENDA

COUNCIL MEETING  

Tuesday March 2, 2010 7:00PM at

Goodman City Hall 

The Board of Aldermen held a meeting Tuesday night March 2, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Greg Richmond, Keith Kohley and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake, Municipal Judge Clyde Davidson and City Supervisor David Brodie.  Guests included Stewart Pace, Recreation Board Director, Carson Bunch, Amye Buckley and Joyce Haynes. 

The Mayor called the meeting to order at 7:00 PM. 

Ald. Richmond moved to approve the minutes from the meeting on Tuesday February 16, 2010. Ald. Kohley second. The Board voted 4 ayes, 0 nays.    

The Mayor noted the email from Region M Solid Waste Management that informed the Board of the need to assign someone from the City to represent them on the District’s Management Council. The Mayor said that the representative needed to attend a meeting on March 10^th.  He asked the Board if any of them could attend. None of the Board was able to attend so the Mayor said he would attend. 

The Following reports were made by: 

1. 1.      Tom West stated that he has two-weeks vacation left. He asked the board to give him an extension until the end of June to use it up. Ald Kohley made the motion to extend Tom’s vacation until the end of June. Ald Windsor second. The Board voted 4 ayes, 0 nays. 

He also noted that he had finally gotten the right push bar and had it put on new car.

                        2.  David Brodie stated that the white truck needs to be aligned and the 4-wheeler needs tuned up. He said the alignment would cost $45.00 and a ballpark figured on the 4 wheeler tune up is $300.00. He noted that during budget talks he had asked for the tune up to be included in his budget. Ald. Windsor moved to have David take the 4 wheeler to Joplin Honda for tune up. Ald Kohley second. The Board voted 4 ayes, 0 nays. He stated that he had fixed the smell in the Emergency Management Department. He also noted that he and David have been patching holes as he can.  

                        3. Dawn Bunch reported that she turned over the city’s 3 year delinquent real estate taxes over to McDonald County Collector. She noted that the County Collector will collect the cities taxes and forward them to the city. She said that if the taxes were not paid they would be put up for sale in August. 

                        4.  Paula Brodie had nothing to report. 

The Mayor noted that Duane said that the Southern Appellate court has issu the case disposition on Lynnson Inc, Vs. the City of Goodman. He stated that Duane said that the Appellate court found in favor of the City.  He will be contacting Bob Persons attorney regarding payment. 

The Board discussed the following old business: 

The Mayor reported that he was looking into funding for street repairs. 

Stewart Pace stated that he was afraid that the zipper mower would not be able to be repaired. He said that he knew of a mower that was for sale for $2,000.00. He said he believed he could get the price lowered. Stewart told the board that he would donate his $1,000.00 director‘s pay if the city would match another $1,000.00 to purchase the zero turn mower. David said that he has looked at the zipper mower however he needed more time to break it down. He said that he had talked with Carl Parmley who had worked on it in the past and he said that Carl was concerned that the motor was worn out. Stewart stated that he needs ag lime for the ball fields. He said if he could get the mower price lowered he would have the extra money to purchase the lime.  He also noted that L & K Market donated the funds to purchase replacement bulbs for the Ballpark lights and that New Mac is going to install them. He said that there are 70 kids signed up right now to play ball.  Ald Reardon stated he hated to see Stewart give his wages back. Clyde stated that if the concessions do well the recreation department might be able to refund him. Clyde and Stewart are going to look at the Zero turn mower and bring the information back to the Board at the next meeting. 

Stewart said that they will be having a workday at the ballpark from 12:00PM to 5:00PM on March 13^th. The 13^this also the last day for sign ups. 

Curt Drake asked if the Board could write letters to the owners of the singlewide trailers in town to have them removed. He was told that they were grandfathered in per the city ordinance. It was noted that no new singlewides could be moved into town. 

The Board held an open discussion regarding derelict buildings and houses, old cars, and cleaning up around their properties. The Mayor stated that he was going to write a letter to the citizens regarding cleaning up their property, getting rid of old cars and junk etc. He stated that he was going to include that the city would be issuing tickets to violators instead of warnings.  It was discussed whether or not a person could work on a truck in his back yard. The Mayor stated that cars that are being worked on should be inside a garage. The Mayor stated that he was going to write a very stern letter to the citizens. 

Ald Kohley moved to approve the bills in the amount of $27,544.58 including transfers. Ald Reardon second. The Board voted 4 ayes 0 nays. 

Ald Kohley moved to adjourn. Ald Windsor second. The Board voted 4 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

 

 

 

COUNCIL MEETING  

Tuesday March 16, 2010 7:00PM at

Goodman City Hall

 

The Board of Aldermen held a meeting Tuesday night March 16, 2010 at 7:00 PM.  Those present included President Elect Greg Richmond, Alderpersons Kristin Windsor, Keith Kohley and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, City Supervisor David Brodie, Municipal Judge Clyde Davidson, and Recreation Director Stewart Pace. Many Guests where present including Kathy Wilson, Mr. Brumback and Joyce Haynes. Mayor Calvin Wilson was not present.  

The Mayor called the meeting to order at 7:00 PM. 

Ald. Reardon moved to approve the minutes from the meeting on Tuesday March 2, 2010. Ald. Kohley second. The Board voted 4 ayes, 0 nays.

President Elect Richmond read the letter from USDA regarding the city’s 2009 year end report. 

The Board discussed the need to reappointment Denis Kolb as the city’s emergency management director per the State Emergency Management Agency.   

Ald Kohley moved to appoint Dennis Kolb as Emergency Management Director for the year 2010. Ald Reardon second. The Board voted 4 ayes, 0 nays. 

The Board discussed a request from Barbara House, manager of the Dollar General regarding a donation for an Easter Egg Hunt she was trying to organize. The Clerk noted that she had called and stated that she would like to host an Easter egg hunt at the ballpark this year if she could get some donations to help with the cost. Stewart Pace informed the Board that the school was going to hold one and had asked to use the ballpark property. The Clerk was instructed to call Barbara to let her know that the school was hosting an Easter egg hunt.

6.  Department reports: 

1. Tom West gave the Board copies of reports on the calls the Police Department responded to during the months of February and March. He also reported that he and the Mayor have been talking to Callie Hudson a grant writer from Pineville about a 100% grant to build a new police station. There was some discussion about where it would be built but no decision made. 
2. David Brodie reported that he was having trouble with the pumps at the treatment plant. He also reported that he had attended a meeting with Harry S Truman Coordinating council regarding their help in drawing up of a Hazard Mitigation plan for McDonald County which will include all of the cities. He said that in the future the city will have to provide information to be included in the plan. 
3. Dawn Bunch not present. 
4. Paula Brodie no reports. 

The Board discussed the following old business. 

Stewart Pace was present to discuss with the Board purchasing a new or used mower to mow the ballpark. He had quotes on three different mowers. The quotes were for a commercial grade Dixie Chopper mower at $5,900.00, a Gravely tractor for $4,210.00 and a John Deere tractor that could be purchased for $985.00 a year for 5 years. He also noted that he had a price for a used Cub Cadet for $2,000.00. President Elect Richmond stated that he thought the board needed time to go over the quotes before a decision could be made. Clyde Davidson said that the Board could buy cheap but the mower would not last. Stewart and Clyde stated that the recreation department had been receiving donations to get the ball program up and running. Stewart told the Board about all of the people who turned out for the work day at the ballpark and because of them the ballpark is almost ready for ball season. He also noted that motion lights have been installed at the ballpark. David reported that he and David Sarratt had repaired two toilets and re-plumbed the sink in the concession stand. The Board agreed to make a decision at the next meeting. 

Mr. Brumback was acknowledged by the Board. He stated that he understood that Stewart had offered to donate his wages to help purchase the mower. He said if the city wanted to take Stewart’s offer he would pay $500.00 of the city’s match. President Elect Richmond stated that at the last meeting the Board had told Stewart that they did not want him to give up his wages. He said that the Board will be willing to help with the purchase but needed time to look over the quotes.  

The Board asked David to call Als Gas to have him remove a 500-gallon propane tank that was at the Ballpark that was not being used. 

Ald Reardon moved to approve the bills in the amount of $19,408.76 including transfers. Ald Kohley second. The Board voted 4 ayes 0 nays. 

Ald Kohley moved to adjourn. Ald Reardon second. The Board voted 4 ayes, nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Monday night April 5, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Windsor, and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, City Supervisor David Brodie and Municipal Judge Clyde Davidson. Guests included Mr. Brumback, Amye Buckley from the Neosho Daily News, Marshall Long, Carson Bunch and Ann Bunch. Ald Kohley was not present. 

The Mayor called the meeting to order at 7:00 PM. 

Ald. Richmond moved to approve the minutes from the meeting on Tuesday March 16, 2010. Ald. Windsor second. The Board voted 3 ayes, 0 nays. 

The Board of Aldermen discussed with Clyde Davidson who was present to represent the Recreation Department the purchasing of a mower for the ballpark. The Board discussed whether or not the zipper mower was fixable. Clyde Davidson said that Carl Parmley told Heath a few years ago it needed a new motor. David reported that Mike Brodie had worked on the mower and was able to get it started. He said that he had taken it to the ballpark but it quit working so he took it over to Carl Parmley.  David said that he and David had mowed the ballpark for the last couple of weeks so that the Board could take the time to see if the zipper mower was fixable or not. The Mayor said that if the mower blows up then the Board would need to purchase another mower. Clyde said that the Recreation Board would like to have purchased a mower, but at this time they do not have the funds; however they are saving towards purchasing one. Greg said that if the city purchased the mower he would like to see the mower be used by the city and not strictly for the ballpark.  Clyde said, during the ball season the mower would need to be kept at the ballpark. Greg stated he would like to see the recreation department try to use the zipper this summer and then during budget meetings the Board could discuss fitting a new mower in the budget. Clyde reported that there were two ball teams last year and twelve teams this year. Greg stated he wanted Stewart to know that he is doing a good job, that the Board appreciates his hard work. The Mayor stated that the Board would ask that Stewart try to use the zipper mower, if it is fixable and then at budget time the Board would look into budgeting for a new one. He also stated that it was understood by the Board that if the zipper mower did not last the Board would be willing to purchase a new mower as soon as they could. 

The following department reports were as follows: 

1. 1.      Tom West reported that nothing came of the protest that was staged against the Hunte Corporation. He said there were only 4 people present, the weather was bad and it only lasted about 3 ½ hours. Tom also stated that it was time for his Missouri Federation of Police Chiefs Association annual conference at Branson. He said that he would asked the Boards approval for him to attend on June 3 through the 7^th, pay for his seminar fees, membership dues and hotel cost. Ald Richmond moved to allow him to attend and for the city to pay the cost. Ald Windsor second. The Board voted 3 ayes, 0 nays. 
2. 2.      David Brodie reported on Shannon Gravette’s trailer on Russell St. He said the Board had agreed to allow her to have until December 15^thto remove it. He said the trailer’s skirting had been removed however the trailer was still there. He asked the Board to make a decision regarding what needed to be done. The Mayor suggested sending her a ticket with a mandatory court appearance plus a letter requesting her presence at the Board meeting on the same night as her court appearance. It was decided to ask Duane Cooper about what can be done with  James Sarratt property. It was noted that it was purchased at the tax sale, so the Board would have to find out who the legal owner was to write them a condemnation notice. David also reported that asphalt has gone up to $65.00 or $70.00 a ton. He said more asphalt was needed to patch more of the holes in the streets. The Mayor reported that he had talked with Callie Hudson regarding funding for street repairs. He said that Callie said there is money available. He said that he estimated that there were about 5,000 feet of street repairs that needs to be done and that it would cost about $350,000.00. He said that Callie was looking into grant funds for the city. 
3. 3.      It was noted by the Mayor that Dawn Bunch was not present but had given each Board member a copy of the monthly report in their packets. The Clerk stated that Dawn had said that if they had any questions she would be glad to attend the next meeting. The Board had no questions for her. 
4. 4.      Paula Brodie noted that Jimmie Morgan purchased a demolition permit to demolish the American Legion Building; however no date was set as yet for when he would do the demolishing. She also reported on a complaint from Joyce Kohley regarding people parking on and leaving ruts in the right of way along her street which is Williams St. Paula reported that David had talked with the land owners, which was a church group and that they had said that they would take care of the problem. She also told the Board that Duane had called and said that the resolution on joining the National Flood Insurance Program was a standard resolution that all of the cities were passing and that it would be OK to vote on the resolution at the meeting on May 4th. She also reported that she had received on the fax machine the deed for the Goodman Betterment Club to sign giving the Community building and land back to the city. Clyde stated that he would take a copy of the deed to the next Betterment Club meeting for the members to look at. It was decided to table any discussion on the community building until the meeting on April 20^th. Paula noted that she had not received the ballot from Duane yet for the November election to allow Mr. and Mrs. Alvin Hutchinson to de-annex from the city. Paula also noted that John Britt’s homes on south School Street have been in foreclosure and that he still owes a bill to the city for work that was done by city employees to hook him to sewer and water. The Board agreed to put the bills in the building permit file so that if he tries to purchase another building permit to build another house he will be required to pay all bills owed to the city first. 

The Board discussed the following old business: 

David stated that the appellate court confirmed the decision of the Jury in the case of the City of Goodman Vs. Lynnson, Inc. He said the judgment was in the amount of $300,000.00. He said he would like to see the Board actively go after the $300,000.00 that was awarded the city of Goodman. He asked that the Mayor consider meeting with Duane Cooper to encourage him to actively seek the payment owed to the city. He stated that if the Board let more time elapse without making a concentrated effort to recoup the judgment amount the city might loose it. The Mayor stated that he would make an appointment with Duane.                            

 Carson Bunch asked that the Board of Alderman require the police officers to fill out a daily log noting when they go into and out of service, the mileage on the cars when they go on duty and off and also note what calls they go on. The Mayor stated that Carson had asked him before to have the police officers do this and that after he and Carson had talked he had called all the other towns and found out that none of them require their officers to fill out logs. The Mayor stated that he believed that everything was documented with the County whenever the officers contacted 911. He said he believed that he could get copies of the documentation from the county if there were any questions. 

Ald Richmond moved to approve the bills in the amount of $54,882.42 including transfers. Ald Reardon second. The Board voted 3 ayes0 nays. 

Ald Richmond moved to adjourn. Ald Windsor second. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

The Board of Aldermen held a meeting Tuesday night April 20 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Windsor and Keith Kohley. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, City Supervisor David Brodie, City Attorney Duane Cooper and City Tax Collector Dawn Bunch. Ald. Reardon was not present.  Guests included Brent Harris, Callie Hudson, Kathy Wilson, Joyce Haynes, Amye Buckley, Stewart Pace, Marshall Long, Bud Richmond, Jim Burrowes and Kent Hartman. Ald. Reardon was not present. 

The Mayor called the meeting to order at 7:00 PM.

Ald. Richmond moved to approve the minutes from the meeting on Monday April 5, 2010. Ald. Kohley second. The Board voted 3 ayes, 0 nays. 

The Board of Aldermen held a Public hearing to discuss input on grants for street improvements and a new police station. Callie Hudson who is a grant writer/consultant was present to conduct the meeting. She noted that there were several grants available at this time. She stated that the Mayor and Tom had asked her to look into writing a grant for street repairs/resurfacing and one for a new police station. She stated that she is working on a grant application through the Missouri Department of Economic Development for street repairs. She explained what the project would entail. She asked for questions from those present. David asked which streets are on the application. She gave him a copy of the proposed project map. The Mayor noted that it would be a project just to fix the worst spots. He said there was about 5,000 feet in the project which included a 6” to 8” base with 3” of asphalt. Callie stated that the grant tops at $400,000.00 with no city match. David stated that school street needed to be done more than George Street. She stated that the grant was $355,000.00 for the project with an additional $35,000.00 for the engineer. Dawn Bunch asked if the city did just a patch job now would it affect future grants for more street repair. Callie said one grant does not affect another. Kent Hartman asked who would oversee the work that was being done. Callie stated that there would be someone from the Mo. Department of Economic Development who would be over seeing the project. The Board agreed to have her put in the grant proposal. 

Callie also told those present that she is working on a new police station. She stated that she and Brent Harris had looked over the old station and that it was not possible to repair it because it is not structurally sound. She stated that the police department needed a new building. She stated that through USDA Rural Development ARRA (the American Recovery and Reinvestment Act) there are funds to build a new police station/Justice Center. She said that the plan was to add on to the existing City hall. She stated that a new Board room/Municipal Court Room sally port, new offices and bathroom facilities. She stated that Brent Harris had helped her draw up the plans. There is no match required. The Board agreed to have Callie file for the grant. Marshall Long said that if there were grants available it was a good idea for the board to apply for them. Callie noted that there was no ceiling on this grant and there was no city match. 

Kent Hartman asked if this was the wish of the citizens to move the police station off Main street to Barlow Street. Tom stated that he had first looked for a lot on Main Street but there was not one available. The lot where the police station is now is not big enough to build a building the size that is needed. Tom said he would have preferred to stay on Main Street but that it just was not feasible.

 Callie asked the people present to take the time and fill out a needs assessment survey. She stated that the grants have a deadline of May 1^stand that she expects the results to be out by the end of the summer. 

Ald Windsor made the motion to allow the Mayor to sign the Missouri Department of Economic Development Block Grant Application for street repairs. Ald Kohley second. 3 aye 0 nays. 

Ald Windsor made the motion to allow the Mayor to sign a grant application from USDA Rural Development for a new police station. Ald Kohley second. The Board voted 3 ayes and 0 nays.  

The Board of Aldermen discussed the following old Business: 

The Goodman Community Betterment Club was present to discuss signing the deed giving the Community Building over to the City. Larry Newton the president of the club stated because the group had put $12,600.00 in cash and numerous hours building the building they were wanting to make sure that they could hold a meeting a month in the Community Building and receive ½ of the profits from any rentals of the building. It was noted that this profit would only come after all utility costs, maintenance costs and other costs necessary for the upkeep of the real property and any improvements that will be done. Larry stated that the group was satisfied with the agreement that the Board of Aldermen had drawn up. Ald Richmond made the motion to allow Mayor Wilson to sign the contract for sale of real property Agreement between the City of Goodman and the Goodman Community Betterment Club. Ald Windsor second. 3 aye 0 nos. Larry Newton, as president of the Goodman Community Betterment Club signed the Quit Claim deed giving the Community building over to the City of Goodman. 

It was asked what plans were being made and how soon would the building be completed. The Mayor stated that he had been talking with Callie Hudson regarding any grants the City could get to complete the building.

Callie stated that she had been looking into grants to finish the building. She stated that it could be finished with USDA Rural Development American Recovery and Reinvestment funds. She stated that the Community Building would be called the Community Center/Emergency Center. 

The Mayor showed the people present a drawing of the proposed community center/emergency center. Callie said the building would be out fitted with showers, compete working kitchen, bathroom facilities, a common area and storage. She stated the storage area was large so that emergency supplies, cots etc could be stored at the facility.  The grant will also supply a generator so the building can be used during emergencies. She said the amount already spent by the Goodman Betterment Club for materials and the hours that the Betterment club members worked on the building could be used as a 20% match on the grant application. Callie said that the building could be classified by the Red Cross as an Emergency Staging center for people during ice storms, power outages, after tornados etc. The possibility of the building bringing in money and maybe even the hiring of a part time employee to run the building would help on the grant application. David noted that he would like some landscaping to be added to the application. He said that in the back the building was 10 feet above ground level and it would take a lot of dirt to fill in. Kent Hartman stated that the black topped parking lot would be asset to the building. Callie said that the community center would be the only community building in the county that would be an emergency center too.  

Ald Windsor made the motion to allow the Mayor to sign the USDA Rural Development American and Reinvestment Act grant application. Ald Kohley second. The Board voted 3 ayes, 0 nays. 

The Mayor noted that Shannon Gravette was not present. The Clerk stated that she had written a letter to Shannon Gravette to attend the board meeting on May the 4^thnot April 20 to discuss her trailer on 134 Russell Street.    

The Mayor noted that Carey O’Brien was not present. He said that he understood that she wanted a variance to put a double- wide trailer at 113 W. Frazier. 

The Clerk noted a letter the city had received from the Missouri Department of Economic Development dated March 24, 2010 that said the city would not be able to apply for a grant for the 2010 year. She noted that the Board had received a letter from Andy Papen, Compliance Manager from Mo. CDBG program on February 8 that said that the city would be receiving a waiver allowing them to apply for grants in 2010. She said that Callie said we need to get it and make sure we are not on the list of those that are not fundable.

Kathy Richmond asked about what the Goodman Community Betterment club meant by getting some of the funds back.  She was told about the agreement between the City of Goodman and the Goodman Community Betterment Club.            

The Clerk read the Election results which were Northward Alderman Greg Richmond received 37 votes, Southward Aldermen Keith Kohley received 15 votes, Municipal Judge Clyde Davidson received 52 votes and the Tax Collector Dawn Bunch received 53 votes.  The Clerk proceeded to swear in the elected officials. The Clerk noted that Clyde was not present so she would swear him in before the next court session. 

The Board discussed appointing the City Clerk, Chief of Police and City Attorney. 

Ald. Kohley made the motion to approve Paula Brodie as City Clerk. Ald Windsor second. The Board voted 3 ayes and 0 nays.. 

Ald. Windsor made the motion to approve Tom West as Chief of Police. Ald Kohley second. The Board voted 3 ayes and 0 nays. 

Ald. Windsor made the motion to approve Duane Cooper as City Attorney and to raise his hourly rate from $80.00 to $125.00 an hour. Ald Kohley second. The Board voted 3 ayes and 0 nays.  

The Board discussed who would be acting President.  Ald Kohley made the motion to approve Greg Richmond as acting President.  Ald Windsor second. The Board voted 2 ayes, 0 nays, with Greg Richmond abstaining because of conflict of interest. 

The Board agreed that Ald Windsor would be the Recreation Board Commissioner, Ald Kohley would be the Street Commissioner, Ald Reardon would be the Water/Sewer Commissioner and Ald Richmond would be the Maintenance Commissioner. 

The Board decided to leave the Mayor, Alderpersons Reardon and Windsor as check signers for the city. 

The clerk noted that Muddy Waters from the Sensus Company was in to see how the handhelds were doing. She said that he stated that Sensus does not repair the handhelds anymore. The last time a handheld was sent in for cleaning and maintenance it costs $180.00. She stated that Mr. Waters did know someone who could repair them if they needed to be repaired however he suggested purchasing one of the new handhelds sold by Sensus.  The Clerk noted that one of the handhelds had not been working right so the meter reader has been using the same one each month. She noted that if it broke the meter reader would not have a replacement auto read meter. The Board discussed purchasing a new handheld auto read meter. The handhelds were purchased during the water improvement project. If the Board decided to trade the auto read meter that is not working in the new one will costs $3,390.51 or if the old one was not traded in a new one would cost $4,984.38. The Board did not see any reason for keeping the one that was not working. Ald Windsor made the motion to trade in the auto read handheld device, purchasing the new one for $3,390.51. Ald Kohley second. The Board voted 3 ayes, 0 nays. 

The following department heads gave the following reports:

                        1. Tom West had no reports.

                        2. David Brodie reported that he had busted a tire on the back hoe while cleaning up the city property behind the community building. He said Paul Sprenkle had a pair of them for $250.00 mounted. He said he went ahead and purchased the tires.

            3. Paula Brodie noted the letter from Anthem which was a number of items that will be  changing on the city’s medical insurance do to the Federal Health Care Bill and she also mentioned the memo to Duane Cooper regarding the performance bond that Lynnson, Inc.     filed with the city prior to doing the water improvement project. Duane said he would look into why they did not file on it. He said he thought that it had something to do with the  law suit but he would get back to the Board with the information. 

The Board talked with Duane about the need to collect the judgment from Lynnson, Inc. David stated that the city needed to diligently look into getting the judgement. Duane stated that he would be working on getting the judgment from Lynnson, Inc.           

Stewart Pace said that the zipper needs a new motor. He said Carl Parmley said that it needs a new motor. Stewart said he would like to fix it and also purchase a new mower. He stated that he would have to purchase the mower through the city as they get a governmental rate on new mowers. He said that the kids were doing a hit-a- thon to raise money to help purchase a new mower. Stewart stated that even, if the Recreation Department buys the mower, the city could use it to mow around the community building. The Board agreed to table any decision until the next meeting which will be after the hit-a-thon to see if they will need to give the recreation department funds. 

The Board discussed the following new business. 

Greg Richmond stated he would like to talk with the Truss Company in town to see what it would cost to put a roof over the concrete pad at the Ballpark. David said if the Board was going to get it fixed it needed new tin also.  

The Mayor stated that he had received a request to look into putting in a whistle and a gravel sidewalk from the helicopter pad to the street. He said he was told that the ambulance people had a hard time transporting a patient from the ambulance to the helicopter. The Board decided to look into the problem.

It was noted that the annual Burn Out and Car Show will be held at the ballpark from 10:00AM to 3:00PM on Saturday 24^thof March.   

The Clerk reported that the Emergency Management department had their radios programmed, the bill will be added to the next bill sheet. Ald Kohley moved to approve the bills in the amount of $19,331.78 including transfers. Ald Windsor second. The Board voted 3 ayes 0 nays 

Ald Richmond moved to adjourn. Ald Windsor second. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night May 4 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Windsor and Keith Kohley. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, City Supervisor David Brodie, Tax Collector Dawn Bunch and Municipal Judge Clyde Davidson. Ald Reardon was not present. 

The Mayor called the meeting to order at 7:00 PM. 

Ald. Kohley moved to approve the minutes from the meeting on Monday April 20, 2010. Ald. Windsor second. The Board voted 3 ayes, 0 nays. 

Tom reported that Shannon Gravette was in court and that she reported to the Judge that the trailer was being moved at this time. The Judge was present and stated he had continued her to June 1^stto make sure she has cleaned up the yard to the city’s satisfaction.           

Ald Windsor made the motion for the city file an application to join the National Flood Insurance Program. Ald Kohley seconded 3 ayes, 0 nays.  Ald Richmond made the motion to approve the mayor’s signing resolution 2010-01, which is a resolution used by cities when applying for participation in the NFIP program. Duane Cooper told the board at the meeting on April 6^ththat the resolution was a standard resolution and that it would be ok for the board to sign. Ald Kohley second. The Board voted 3 ayes, 0 nays. It was noted that even though the city is shown on the Federal Emergency Management Association Flood Plains Maps as not having any area in a flood plain area, the Board still has to join the NFIP so that people could buy flood insurance if they wanted to. The Board discussed who the official would be to work with Fema/Sema on anything to do with flood occurrences. Ald Richmond stated that David would probably be a good choice as he was in town all of the time and would have all of the paper work and maps available to him. Ald Richmond made the motion to appoint David Brodie as the FEMA contact in regards to the National Flood Insurance Program. Ald Windsor second. The Board voted 3 ayes, 0 nays. 

The Mayor asked if anyone would like to attend the Missouri Municipal League Wrap-Up Dinner meeting in Lebanon on May 25^th 2010. The Mayor and Ald Richmond stated that they might attend but will inform the clerk before the RSVP date. 

 The following reports were made by the Department Heads: 

Tom West reported that Curt had just radioed him to report that the trailer is gone from Shannon Gravette’s property, but the property is not cleaned up yet. He also stated that the Police Department was receiving a grant from the Mo. Department of Transportation for a new LED light-bar including installation for the Ford Expedition. 

David Brodie reported that the flow meter at the treatment plant is broke. He has temporarily fixed it. He said he might need to buy a new transformer for the flow meter. If the transformer does not fix the flow meter he will have to purchase a new one, which is around $3,000.00.He also reported that the City Hall air conditioner is not working. He said he would look at it in the morning to see if he can figure out what is wrong with it. He reported that he found and repaired the water leak at the treatment plant. He said it had been leaking around 4,000 gallons a day. 

David informed the Board that a routine inspection was completed on the city water system by the Department of Natural Resources. He stated that the report showed that there were five deficiencies, two of them being classified as SIGNIFICANT DEFIEINCIES. He said that the Significant Deficiencies had to be corrected quickly.  He stated the first one required him to monitor the chlorine daily that goes into the system, which he does, however in the past he has not documented it. He said the requirement was to monitor and keep a daily log which he has implemented already. The other item that was classified as a significant deficiency was that the city needed to have a backup operator and operating procedures for that operator to follow. He said that he had asked Steve Parnell, the operator from the City of Anderson to be the cities back up operator and that he had agreed. David stated he would be putting together a procedure manual for Steve to use. 

The other three deficiencies did not need to be addressed immediately but should be considered in the near future. He stated that he needed a set of scales for the chlorine bottle to sit on in the well house. He said that the scales help him monitor the amount of chlorine used daily. They cost around $1100.00. The next thing on the list was that they require the well casing to be 12” from the floor in the well house. He said that he would have to get with Tiff City Pump to see what all would have to be done. He said he was sure that they will have to pull the pump, put in the longer casing and then replace the pump. The final thing on their list was to install a security fence around the well house and the tower at the city hall.  

He said while the inspector from DNR was here he talked with him again about the need for the city to have a back up generator. David stated that in the past he has always contacted Tiff City Pump and been put on standby for their generator. He said he understood that Tiff City has a standing agreement with the City of Aurora to help them first and then they have other cities that they have agreed to help on a first come first serve basis. David said that it is time for the Board to purchase a generator to better serve the citizens of Goodman during emergencies. He said that he had been looking into generator prices. A diesel generator will cost about $25,000.00 and a trailer to put it on will cost around $2,000.00. 

David reported that the final comment from the Department of Natural Resources was to encourage the Board to set an annual cost of living increase on the water rates to make sure that they have enough funds coming in to take care of the water department expenses and so that the people are not hit with a big increase at one time. The cost of living increase should be 1.5 to 2.5 of the median household. 

Dawn Bunch was present to answer any questions on her monthly tax report. There were no questions. 

Paula Brodie had nothing to report.                                             

David reported that Erwin Bussy donated a 60” woods mower to the recreation department. Clyde reported that the zipper mower had quit again. He said the recreation board had decided that they need to go ahead and replace it. He said that they would like to purchase a Classic Dixie Chopper which is a commercial grade mower. He said that there was a special price for government entities which was $7,649.00. He stated that the Recreation Department has $4,000.00 to put towards it. He asked if the Board would be willing to put in the rest. Clyde said if the Board wanted the recreation department to pay them back they could try to by the end of ball season. Ald Richmond stated that he was going to recommend the city purchase a mower, make sure it is serviced yearly, that it could be used for the ballpark during ball season, and then the city could use it too. Clyde stated that they had no problem with the city using the mower. Clyde said that the mower would need to be used at the ballpark first and then the city can use it.  

Keith Kohley stated that he would like to go on record as saying that the city had purchased a new handheld meter reader for David and they had purchased a new car for Tom so it was time that they spend money on the ballpark by purchasing a new mower.  

The Mayor stated that if the city and the recreation department split the costs it would be owned by both entities. Clyde said that the recreation department would like to purchase the whole thing but they can’t right now. He said as he had stated before if the city wants the recreation department to reimburse the city they might be able to by the end of the season. Ald Richmond made the motion to split the cost of $7,649.00 with the recreation department to purchase a Classic Dixie Chopper. Ald Windsor seconded 3 ayes, 0 nays. It was noted that they will be purchasing it from 4 M services out of McDonald County. The mower sells for $8699.00 without the governmental discount. 

Greg asked if a net could be put on the basketball hoop in the city park David said he would see if one could be added. Greg then asked if David had gotten prices for trusses for the picnic area at the ballpark. David said he had talked with Sam Boblett and that Sam said 11 trusses would be needed and that he would sell them to the Recreation Department for $36.00 each. Greg asked if there were enough funds in the Play Park checking account to put a fence between the Stay and Play Park and Janice St. The clerk said there was just enough money to have a nice sign installed with all of the names of those who made donations to make the Stay and Play Park a reality. She noted that the final piece of equipment, a slide was ordered and would be delivered on Wednesday. Ald. Windsor asked when the merry go round was going to be installed. She said she had some people asking her and she didn’t know. It was noted that the merry go round was almost ready to install but was waiting for Jimmie Morgan to finish one piece needed for the installation.   

Ald Kohley moved to approve the bills in the amount of $31,763.32 including transfers. Ald Richmond second. The Board voted 3 ayes 0 nays. 

Ald Kohley moved to adjourn. Ald Richmond second. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night May 18 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Windsor, and Keith Kohley. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, and City Supervisor David Brodie. Ald Reardon Was not present. 

The Mayor called the meeting to order at 7:00 PM. 

Ald. Richmond moved to approve the minutes from the meeting on Monday May 4, 2010. Ald. Windsor second. The Board voted 3 ayes, 0 nays. 

Mayor stated that he would like to thank the city employees for their work during the last storm. He noted that they took care of the waste water plant keeping it from flooding. He also noted that during the storm the other night the emergency management director and other volunteers kept watch during what could have been a potentially dangerous storm. Ald Kohley stated that he wanted to thank everybody for coming out and helping him and Dennis during the storm.  

The Mayor noted that Jill from the First Community Bank had asked him to discuss with the Board a request from First Community Bank to sell the city land between their parking lot on the North side of Main Street and the KCS railroad tracks. He stated that the bank needed the extra land to make a drive through teller window. He said that if the city would sell the land to the bank they intended on restoring the old jail building The Board discussed how much land belongs to the city. The Clerk said that the Missouri Municipal League suggested that the Board hold a public hearing to inform the public of their intentions to sell the land to the bank. She stated that per Missouri Revised State Statute 79.390 the Board of aldermen can buy and sell property for the city. David said that there is a sewer line that runs north of the Jail along the tracks. He said that it would need to be stipulated not to put the building over the sewer line.  The Board agreed to hold a public hearing at the beginning of the meeting on June 1^st. 

The Department heads made the following reports: 

Tom West noted that he had received new light bar for the black car.  Keith asked for the officers to patrol more at the corner of Whited and Williams. Tom said that he would start patrolling that area more.                       

David Brodie stated that he had ordered the piece for the flow meter and that the cost for it is $500.00. He also reported that he had responded to the Department of Natural resources report  on the water system. He also talked with the Board about the sewer system. He said that the Board was going to have to look into doing major repairs to the system. He also noted that he hoped that the tractor would be back in working order some time this week.           

Paula Brodie –noted the letter to the Fays regarding high grass and weeds. She stated that the  city had to write them every year about high grass. The Mayor stated that people have been  warned, that Missy put a notice on the water bills, and that he had written a letter two years ago informing the people about the weed and high grass ordinance. The Mayor said that it was time that the police officers write people a ticket for the violation. Paula also asked the board out purchasing a replacement book case for the one in the Mayor’s office. She stated that she  had received two prices for book cases. The Board tabled deciding until next meeting. She also  noted the request from Micah Davidson regarding his May water bill. Ald Windsor made the  motion to average the sewer part of Mr. Davidson’s water bill. Ald Kohley second. Ald  asked if Mr. Davidson wanted the water averaged too. The clerk said he had not asked for the water to be averaged too. The Board went ahead and voted 3 ayes 0 nays. 

The Board discussed the following new business. 

Under new business the Board discussed the property behind Gary Rogers’s house on Main Street. David said it looked like the property had been surveyed. He wanted the Board to know that the lot is not big enough to build on. 

David asked if the Mayor or the Board had been in contact again with Duane Cooper about collecting the settlement on the lawsuit from Lynnson, Inc. David said that the Board had talked with Duane about a month ago but he had not heard anything since then. The Mayor stated that he had talked with Duane a couple of times about it and he always tells him that he is working on it. David said it had been months since the Appellate court had found in favor with the City and that he was afraid that if the Board did not stay on top of the collection they would not be able to collect the $300,000.00. Ald Richmond stated that the longer it goes on the less chance the city has of getting the funds. Mayor Wilson suggested that the Board contact Duane themselves regarding the settlement.  The Board discussed the surety bond that Mr. Persons was required to post per the contract. The Mayor told the Board that he would contact Duane and get back to them on what he had done. 

Ald Richmond moved to approve the bills in the amount of $26,650.03 including transfers. Ald Kohley second. The Board voted 3 ayes 0 nays 

The Clerk noted that city hall will be closed on Memorial Day May 31^st. 

Ald Kohley reminded everyone that the “The Just for Fun Run Car Show was changed to July 10from.10: 00 A.M. to 3:00 P.M. 

The Board decided not to attend the MML legislative update meeting this year. 

Ald Kohley moved to adjourn. Ald Windsor second. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night June 1 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Windsor and Keith Kohley. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, City Supervisor David Brodie and Municipal Judge Clyde Davidson.  Ald. Reardon was not present. 

The Mayor called the meeting to order at 7:00 PM.

The Mayor noted that the meeting was going to begin with a public hearing to discuss the request by the First Community Bank to purchase the city owned land between the north line of their parking lot and the KCS rail road tracks. The Mayor reported that Jill Brashears from the bank had come in and talked with him. He said that she does not have the survey yet with the exact description of the property that they wish to buy. She told him that when she gets it she will bring it to the Board meeting. Greg Richmond stated he didn’t see why the Board could not sell it as it was not being used by the city. The Mayor stated that the bank is planning on renovating the old jail that is on the property that the bank would be buying. David stated that there was a sewer line that ran on the north side of the fence and dead ends at the flower shop and there is a water line on the south side of the fence. He said the bank would need to know that they could not put a building over the lines. David said that the line should show up on the surveyors map as he had already done locates for the developers. The Mayor stated that he understood that the bank wants the land to build a driveway. The Board will discuss it at the next Board meeting.  

Ald. Richmond moved to approve the minutes from the meeting on Monday May 18, 2010. Ald. Kohley second. The Board voted 3 ayes, 0 nays.

The Board of Aldermen acknowledged Larry Newton from the Goodman Betterment Committee to discuss the helicopter pad. Larry stated that he understood that there was a problem with transporting a patient on a stretcher across the grass the last time the helicopter pad was used. He said that after talking with Freeman Ambulance people they would like to see an additional 5-foot width of concrete added to one side of the pad and a 5-foot sidewalk from the pad to the street. He said it would take about 10 yards of concrete and the approximate cost would be about $1500.00 for materials. He said that the fire department, the Goodman Betterment Club and the city might divide the cost. He said that Freeman Ambulance might be able to help with the cost too. Ald Richmond stated that he thought the city could help with the costs. Larry said that when they get a proposal together they would come back to a Board meeting to discuss it with the Board.  

The Mayor stated that he wanted to discuss with the Board the request made by Mr. and Mrs. Hutchinson regarding their de-annexation request. The Mayor stated that after consideration the he felt that the Board could not let them de-annex. The Mayor stated that there was the cost of the election which would be held in November and it would leave two properties to the south out of the city limits. The Mayor said that it would be opening a can of worms. He said that he was afraid other people will want to de-annex from the city limits. Ald Richmond said that if the Board went ahead and let the Hutchinson’s de-annex the Board would be setting a precedent allowing other people to de-annex. Ald. Richmond stated that the Hutchinson property had been in the city a limit for a long time. Clyde Davidson asked if there would be a problem reversing the Boards original decision. It was noted that the Missouri Municipal League had said that the Board was not required to allow for a de-annexation and that in fact they were questioning why the Board would want to allow a de-annexation which would diminish the size of the city limits. Ald Richmond made the motion to cease the de-annexation proceedings. Ald Kohley seconded. The Board voted 3 ayes, 0 nays. The Mayor stated that he would get in touch with the Hutchinson’s to tell them of the Board’s decision. The Clerk is to issue a follow up letter. 

The Clerk noted that the police department is going to be able to re submit an application for a police officer through the 2010 Cops Hiring Program. She noted that with the new application the city will only be able to apply for 1 officer. She also reminded the Board that the grant pays for the first three years wages and benefits and then the Board has to guarantee to pay for the fourth year. She stated that the Board would need to budget putting away $8,338.33 a year for three years to be able to pay for the fourth year.   Ald Windsor moved to allow the Mayor to sign the Cops Hiring Program application. Ald Kohley second. The Board voted 3 ayes, 0 nays.     

       Department head reports:

                        1. Tom West had none.

                        2. David Brodie informed the Board that he had to purchase a new motor for the sludge pump $293.00.

                        3. Dawn Bunch- was not present.

                       4. Paula Brodie –Discuss purchasing a replacement book case for the one in the Mayor’s office. Noted that the city’s books were audited on May 26 and 27. As soon as it is compiled Nick  Myers will attend a Board meeting to give the 2009 Audit. Ald Richmond moved to allow the Clerk to purchase a new bookcase for $209.95 from Wood You Furniture. Ald Kohley second. The Board voted 3 ayes, 0 nays.                                                          

Under new business the Mayor reported that he had been working on the old zipper mower. He said that he had asked Ruth Paramly for a price on the replacement parts. He said that Ruth said it would be about $500.00. He said the zipper had been over heating which was causing the problems. The Board tabled for further discussion. 

Ald Kohley moved to approve the bills in the amount of $4,959.08 including transfers. Ald Richmond second. The Board voted 3 ayes 0 nays           

Ald Kohley moved to adjourn. Ald Windsor second. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night June 15 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Windsor and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie.  Ald. Kohley was not present. 

The Mayor called the meeting to order at 7:00 PM. 

Ald. Richmond moved to approve the minutes from the meeting on Tuesday June 1, 2010. Ald. Reardon second. The Board voted 3 ayes, 0 nays. 

The Board of Alderman discussed the request by the First Community Bank to purchase the land between the north line of their parking lot and the KCS rail road tracks. The Mayor said that the bank must not have gotten their survey back yet so the discussion was tabled until the next meeting. 

The Board of Aldermen discussed voting on Resolution 2010-0002 approving the Mayor signing the grant application for the Goodman Community Center through USDA Rural Development. 

Ald Richmond made the motion to accept the resolution allowing the Mayor to sign the grant application for the Goodman Community Center.  Ald Windsor second. The Board voted 3 ayes 0 nays.  

The Mayor discussed with the board repairing the zipper mower. The Mayor said that the parts will cost around $600.00. He asked if the Board wanted to spend the money on the parts and that he would do the rebuilding of the motor. They discussed whether or not the Board could afford to get it fixed. It was noted that if the city was going to use it they might be able to use funds from the Street Department.  Ald Richmond made the motion to approve the purchasing of the parts. Ald Reardon second. 3 ayes 0 nays . 

            Department head reports:

                        1. Tom West noted that he and Olinda received a plaque from the Missouri Federation of Police Chiefs for their contributions to the association.

                        2. David Brodie noted that he had ordered some repair parts to restock parts that are needed at  the treatment plant.

                        3. Dawn Bunch was not present.

                        4. Paula Brodie had no reports.                                                           

The Board discussed the following new business: 

Mayor said that Jim Grife needed a letter for wood, junk, high weeds and debris. 

The Mayor stated that he had received a reimbursement request from the Municipal Judge, Clyde Davidson. He stated that Clyde had attended the Municipal Court training seminar at the Lake of the Ozarks from May 26^th to the 28^th. The Mayor stated that Clyde had turned in a request to be reimbursed for three days he missed at work from his regular job, meals and mileage. The Mayor noted that the Board had lowered the Judges wages by $50.00 a month during the budget meetings in November. He noted one of the reasons the Board had lowered the wages was because the Judge had changed holding court from twice a month to once a month. Ald Windsor asked how long Clyde had been Judge and had he ever asked to be reimbursed in the past for anything other than his mileage. The clerk stated he had been judge for several years and had always been reimbursed for mileage only.  The Board discussed that the Judges position was an elected position not appointed. Ald Reardon said when he worked more meetings for budget preparations, he did not get more pay and that he knew that when he ran for the position. Ald Richmond stated that Clyde knew he had to attend classes to be able to be qualified to be a municipal judge. The Board decided to pay only his mileage as they had in the past. The Mayor noted that the City did pay the for the hotel and seminar fees. The Board stated that they might discuss reimbursing other than mileage during the next budget sessions. 

The Board discussed the following old business: The Mayor stated that he had talked with Mr. Hutchinson about the reversal of the Boards decision to allow the de-annexation of his parent’s property. He noted that the clerk had sent them a letter and copies of the minutes. 

The Board discussed needed street repairs. David said as soon as they got the mowing caught up they would start street repair. 

Ald Richmond moved to approve the bills in the amount of $41,956.34 including transfers. Ald Reardon second. The Board voted 3 ayes 0 nays.           

Ald Richmond moved to adjourn. Ald Reardon second. The Board voted 3 ayes,0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

           

The Board of Aldermen held a meeting Tuesday night July 1 2010 at 6:30 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Windsor, and Keith Kohley. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie and City Attorney Duane Cooper. Ald Reardon was not present. 

The Mayor called the meeting to order at 6:30 PM. 

The Mayor stated that the Board of Aldermen is going into closed session pursuant to RSMO. Section 610.021, (1) to discuss Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. 

Ald Kohley moved to go into closed session. Ald Windsor second. The Board voted 3 ayes,  0   nays. 

Ald Kohley moved to go back into open session Ald Windsor second. The Board voted  3 ayes, 0 nay. 

The Mayor noted that there was no action taken during closed session. 

The Mayor stated that the next item on the agenda was to discuss replacing the Dixie Chopper Mower for the Recreation Department. The Mayor reported that Stewart said that the Board could get another one for the same price as the other one from 4M. The Mayor said that there is a $500.00 deductible from the City’s insurance carrier Moperm. The Board discussed how Moperm would reimburse the City. The Clerk noted that if the Board decided to replace the mower Moperm would pay the city directly minus the $500.00. 

Ald Richmond moved to allow the Mayor to contact 4 M to inquire if they have another mower like the first one and to see what the price would be. Ald Windsor seconded. The Board voted 3 ayes, 0 nays. The Board agreed to allow the Mayor to handle whether or not to replace the mower according to the information he receives from 4M. 

Ald Kohley moved to adjourn. Ald Windsor seconded. The Board voted 3 ayes and 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

 

The  Board of Aldermen held a meeting Tuesday night July 20 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Keith Kohley, Kristin Lett and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and City Supervisor David Brodie. Guests included Luke Taylor from the Neosho Daily News, Debra Testerman and Laci Whitehill. 

The Mayor called the meeting to order at 7:00 PM. 

Ald. Richmond moved to approve the minutes from the meeting on Tuesday July 6, 2010. Ald. Reardon second. The Board voted 4 ayes, 0 nays. 

The Mayor noted that there was not a representative from APX Alarm present. He stated that they had called and asked to be on the agenda to request a business license. The Clerk explained that they had said they would be going door to door selling alarm systems. She was concerned that they would be entering peoples homes and that they said they would have about 18 people going door to door. She said that is why she asked them to come to the meeting to have the Board approve whether or not to allow them to purchase a business license. The Board made no decision.  

The Department heads gave the following reports: 

                        1. Tom West had no reports. 

                        2. David Brodie stated that Reuben Wise had called him late on Friday afternoon to tell him he had a sewer stopped up. He said that Mr. Wise had hired a plumber to run a rotor router through his line. He said that the Plumber said that it was not Mr. Wise’s line but the cities. David said he went out and checked it and that it was the cities main line. He said the he called the City of Neosho and their rotor router truck responded, and cleared the line.  He said that Mr. Wise called him on Saturday and said the line was stopped up again. David said he called the City of Neosho and they came down and cleared the line again. He said that Mr. Wise would be presenting a bill to the city for the plumber that he had hired and that David thought that the City should reimburse him. The Board agreed that when Mr. Wise presented the bill, the clerks could add it to the bill sheet and they would approve reimbursing him.  

                        3. Dawn Bunch was not present but the clerk noted that she had placed her report in this meetings packets not last meeting.

 

                        4. Paula Brodie gave the following reports.

 

                                    1. Informed the Board about attending meetings with Harry S Truman Coordinating Board of Aldermen regarding the City’s Hazard Mitigation Plan.

 

                                    2. Discuss moving funds from the Water account to a CD until the Board decides to complete the water project. The amount in the Waterworks checking account as/of 07/12/10 is $326,641.92. The Clerk noted that the First Community Bank has a special CD right now that they are offering. She told the Board that they can purchase a $95,000.00 CD for 26 months and receive 2.325 interest. She noted that the checking account only pays .15 percent interest.   Ald. Reardon made a motion to purchase two $95,000.00 CD’s out of the Water Account. Ald Windsor second. The Board voted 4 ayes with 0 nays. 

                                    3. The Clerk told the Board that the $113,000.00 general fund CD is up for renewal. She reminded the Board that they were going to cash the CD in, reimburse the general fund the $16,500.00 that they spent to by the Ford Expedition Patrol Car and then reinvest the rest back into another CD. The Mayor asked if the Board wanted to keep out enough to reimburse the general fund for the city’s ½ of the Dixie Chopper. The Clerk stated that she thought it might be better to invest the cities funds in another $95,000.00 CD. She noted that there would still be $1500.00 left between the car and the reinvestment of $95,000.00. She also stated that the President and CEO of Dixie Chopper, Gary A. Morgan had contacted Stewart Pace regarding replacing the mower. She said that Stewart told him that the Board had decided to apply to their insurance company for a reimbursement. Stewart also told Mr. Morgan that there was a $500.00 deductible. Mr. Morgan wrote the Board a letter stating that he was sorry that the mower had been stolen but that he hoped the enclosed $500.00 check would help with the deductible. The Board expressed their appreciation for Mr. Morgan’s gift, laughed about the comment regarding getting a mower by hook or by crook and asked the clerk to write a thank you letter to Mr. Morgan.

                                      The Board discussed what to do about the $113,000.00 general fund CD. Ald. Richmond made the motion to cash in the CD, reimburse the general fund for the Ford Expedition Patrol Car, reimburse the general fund $1500.00 towards the original Dixie Chopper and reinvest the left over $95,000.00 by purchasing a new CD.  Ald Reardon second. The Board voted 4 ayes, 0 nays.                                                           

The Board discussed the following old business.  

Tom West asked about the proposed annexation of South Highway 59 to Splitlog road. The Mayor stated that he had sent out letters to all of the land owners along that stretch of highway; that he received letters back with only two of them against the annexation.  Tom asked the board about what steps need to be taken to complete the annexation. The Mayor stated he would look at the paper work again to see what has to be done. Tom also asked about the center turn lane for the Dollar General. The Mayor stated he understood that the project had been put on the back burner by MODOT. 

The Board discussed the following new business.           

The Mayor acknowledged Debra Testerman from 207 North Highland and Laci Whitehill from 203 North Highland. They asked why the city was not maintaining the alley behind their houses. They complained that there was high weed, high grass and poison ivy. It was noted that the area behind their homes was not an alley but a utility easement, therefore the land is not owned by the city. 

Ald Richmond moved to approve the bills in the amount of $31,735.01 including transfers. Ald Reardon second. The Board voted 4 ayes 0 nays.           

Ald Richmond moved to adjourn. Ald Kohley second. The Board voted 4 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

The Board of Aldermen held a meeting Monday night August 2 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and City Supervisor David Brodie. Guests included George Richardson, Vicky Fields, and Barbara Crawford.  Ald. Kohley was not present. 

The Mayor called the meeting to order at 7:00 PM. He noted that the meeting is being held on Monday night because the City Hall is used for Elections on Tuesday, August 3, 2010. 

Ald. Reardon moved to approve the minutes from the meeting on Tuesday July 20, 2010. Ald. Richmond second. The Board voted 3 ayes, 0 nays. 

The Mayor acknowledged George Richardson from Touchton Alarms, a business that sells and installs burglary & fire alarm systems. Mr. Richardson stated he was present to ask the Board of Aldermen to approve a request for a business license. He stated that the business was a family owned business since 1969. He stated that he would be the only sales person going door to door; however the business has several installers who are employees of the business that would be doing the installations. He stated that the company is a first alert system dealer. He stated that they would provide the city with the driver’s licenses of any one working in the city so that the police department could run the licenses and verify that they had no criminal records. Ald Reardon made the motion to approve the business license request from Touchton Alarms. Ald Lett seconded the motion. The Board voted 3 ayes, 0 nays. 

The Board of Aldermen discussed the Tax Settlement forms from Cricket and T-Mobile. The Clerk noted that the original lawsuit was filed by the City of University City, on behalf of them and all others similarly situated, vs. AT & T Wireless Services, Inc., et al. The Clerk stated that all of the cities in Missouri would be part of the lawsuit, because of the way it was filed. She stated that a settlement was reached between AT & T and the City of University City, which opened the door for all other cities to receive the settlement.  She noted that to receive the settlement taxes the Board needed to approve the settlement agreement and approve the Mayors signing the legal paper work. She also noted that the city had an ordinance from 1968 setting up a franchise tax at 4%. She stated that she was not sure that the ordinance would cover this tax but that it would be worth a try to forward it to T-Mobile and Cricket. Ald. Richmond made the motion to approve the tax settlement papers for Cricket and T-Mobile and to approve the Mayor to sign the paper work. Ald Reardon second. The Board voted 3 ayes and 0 nays.  

The following reports were given: 

                        1. Tom West reported that he was taking the expedition in for regular maintenance.

                        2. David Brodie stated that he had trouble with a lift station back up generator. He stated that the wiring harness had wrapped around inside the generator. He has contacted Electric Motor and a  service repairman should be coming to look at it.

                        3. Dawn Bunch-monthly report was in the packets to the Board.

                        4. Paula Brodie gave the following reports

                                    1. Noted a memo to the Board regarding a future monthly court report.

                                    2. Noted a letter from Duane Cooper to Peter Edwards, who is the attorney for Lynnson,  Inc. Duane, stated in the letter that Pursuant to Supreme Court Rule 76.28 he is going to be taking depositions from Bob Persons for the purpose of collection of the funds  arded by the Jury to the City of Goodman.                                   

                                    3. Noted letter to Gary Morgan, the President of Dixie Chopper thanking him for the  $500.00 donation towards the insurance deductible on the stolen Dixie Chopper.                                                            

The Board of Aldermen discussed the following old business: 

The Mayor noted that he had received a letter from FEMA stating the application from the city for the Flood Plan Insurance Program was accepted. 

Reported that he hasn’t done anything yet regarding the annexation of 59 Highway south. He said there are several steps that the city had to undertake to complete the annexation. 

Ald Richmond moved to approve the bills in the amount of $335,448.00 including transfers and the purchase of a $95,000.00 Certificate of Deposit for General Fund and $190,000.00 to purchase a certificate of deposit from Water Works Revenue. Ald Reardon second. The Board voted 3 ayes 0 nays. 

The Mayor stated that Callie Hudson came by with engineers from the Community Block Grant Organization to look at the community building and the proposed Justice Center sight. 

The Mayor noted Election Day is tomorrow August 3^rd. 

The Mayor noted that the City-Wide garage sale will be on Saturday August 7^th.

Ald. Lett moved to adjourn. Ald Reardon second. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

_______________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night August 17 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, Keith Kohley and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and City Supervisor David Brodie. Guests included Larry Newton and Marshall Long.  

 The Mayor called the meeting to order at 7:00 PM. 

Ald. Richmond moved to approve the minutes from the meeting on Monday August 2, 2010. Ald. Kohley second. The Board voted 3 ayes, 0 nays.

The Mayor acknowledged Marshall Long and Larry Newton to discuss the helicopter pad across from the City Hall. Marshall stated that the Goodman Betterment Club is ready to go ahead and make the extension to the pad. He said that he thought that Freeman Hospital would help with the expense; however he said that he has called Freeman but has not received a response to the request. He said Freeman Ambulance made the suggestion to add 5 feet to the one side and a sidewalk from the pad to the street. Marshall stated that if the city did not have funds to help with the monetary expense, they could allow David to help and provide the backhoe. Marshall stated that the cost for the materials was about $1300.00. He said that the Goodman Betterment Club and the Goodman Rural Fire District would cover the monetary costs. He said that the final project would increase the pad from 20’ by 20’ to 25’ by 25’.  

Ald Richmond made the motion to furnish the backhoe, the rock and some of the labor. Ald Windsor second. The Board voted 4 ayes, 0 nays. Marshall stated that they would start work on the project in the next week or so, depending on the weather. 

The Board of Aldermen discussed the request from the First Community Bank to allow them to purchase the land north of the bank parking lot. The City owns the land between the bank parking lot and the rail road tracks. The Clerk stated that Jill Breshears from the Bank had said that the bank would like to purchase the land north of the bank parking lot and north of the flower shop. The Board discussed what land they want to sell to the First Community Bank. Ald Richmond stated that he would like someone from the Bank to come to the board meeting with actual pictures and footages of what they want to purchase.  

The Mayor stated he would entertain a motion to sell only the land north of the bank parking lot. 

Ald Richmond moved to approve the selling of the property just north of the bank parking lot to the First Community Bank.  Ald Kohley second.  The Board voted 4ayes and 0 nays. Ald Richmond stated again that he would like to see someone from the bank at the next meeting to discuss what the banks actual plans are. He stated he would like to see drawings of the proposed bank and drawings of were the drive up windows are including how the traffic would flow around the bank.  

The following    reports were given:

                        1. Tom West had no reports to give.

                        2. David Brodie had no reports to give.

                        3. Dawn Bunch was not present.

                        4. Paula Brodie

                                    1. Discussed the need to set a date for setting the 2010 Real and Personal property tax levy. She reported that she had received the paper work from the County Clerk. She noted that by the figures the County Clerk had compiled the rate will be $0.6308 per $100.00 evaluation  The Board agree to hold the Public hearing on Friday August 27, 2010at 7:00PM. The clerk noted that at that meeting the Board would be voting two times on the Ordinance setting that levy.            

                                    2. The Clerk asked the Board if they had received complaints about the date of the City Wide garage sale and if they had did they want to move the date of the city wide garage sale for next year. Ald. Richmond stated that he had heard people like it before school but that this year it was on the same weekend as the sales tax free weekend. The Board discussed moving the sale to the last Saturday in July. Ald Windsor made the motion to change the city wide garage sale from the 2^ndSaturday in August to the last Saturday in July. Ald Kohley seconded. The Board voted 4 ayes, 0 nays.  

                                    3 The Clerk noted that it was time to put the city’s 6 month financial statement in the newspaper. She said that she had contacted the McDonald County Press and received a quote of $645.00. She stated that she had not contacted the Neosho Daily News because when she arranged to have the 6 month financial statement put in the paper in February their quote was significantly higher than the McDonald County Press.   

                                    4. She informed the Board that Michael Keels had fixed the tax collector’s computer so that she could get on the internet to access the internet site McDonaldCountygov.com. She stated that the site has maps, parcel numbers, and descriptions of all the real estate parcels in McDonald County and the City of Goodman. She stated that after talking with Dawn, the tax collector they both agreed that having the capability to access that site would be an advantage to her as tax collector. The Clerk stated that she had contacted Michael Keels to see if he could make the collector’s computer internet accessible. She stated that Michael said it was possible and on Monday he brought the appropriate parts and fixed the computer.  

                                    5. The clerk stated that the final item she had was to do with the ball park. She stated that Kirk Pace was present so she would abstain from making any comments until he talked with the board first. Kirk talked with the board about the problems that had occurred at the ball park during the ball tournament that was held over the weekend. Kirk stated that the lights had been on until 6:00AM on Sunday. It was noted that the field was left with trash everywhere. The city hall received on its answering machine two complaints about noise, loud music, and the lights being left on. The Board discussed what to do about the problem. They discussed whether or not to charge a deposit to use the park, whether or not to charge an additional fee for the use of the lights. It was noted that the sign at the ball park says no alcohol and that the park is to be closed from Dusk to Dawn. Kirk noted that during the last weekend there was excessive noise, loud music, alcohol and fires in 55-gallon drums. It was noted that any one using the park must leave the park as they found it. The Board decided to have the clerk draw up a form for people to fill out prior to the use of the ball park. She is to get with Stewart to see what he wants added to the form. The Board agreed that individuals wanting to use the ballpark must first fill out an application at the Goodman City Hall.                                                                                   

The following new business was discussed.

The Mayor noted that he had received a request from Bea Barnes for the Baptist Church asking the Board to average the church bill Ald Kohley moved to average the water bill. Ald Windsor second. The Board voted 4 ayes, 0 nays. 

The Mayor noted that Dennis Kolb the city’s emergency management director has been talking with Elk River Health Services, Inc. has managed to get the Goodman Family Clinic to be available that during a emergency of an emergency. They will be willing to work with the city. The Clinic wants the local people to come by the clinic and fill out a medical form so that the clinic will have information on what prescriptions the people use. 

Keith Kohley asked the Board to set up a date for the city Barbeque for employees and the board. The Board decided to hold the Barbeque on 10-10-10 at 12:30PM. If it rains it will be held in the Redneck Restaurant.  

Stewart Pace the recreation board director asked for the Board to check on the ball park at night when ever possible. He stated that someone tried to break into again. He also stated that he had been trying to get New Mac and Empire District stating the lights at the ballpark are bad and need to be replaced. He stated that if he could get the letters he would forward them to Callie Hudson the grant writer who is looking into possible grant funding. Stewart discussed with the board the problems at the ball park. He stated that the lights are in such bad condition he thought that anyone using the ball park holding tournaments should not use the lights.  He said he would like to have a work day soon to do some work at the ballpark and to build the roof over the concrete pad. 

Ald Reardon moved to approve the bills in the amount of $19,324.91 including transfers. Ald Kohley second. The Board voted 4 ayes 0 nays. 

Ald. Kohley moved to adjourn. Ald Reardon second. The Board voted 4 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a special meeting Friday night August 27 2010 at 7:00 PM to set the 2010 tax levy.  Those present included Mayor Calvin Wilson, Alderpersons Keith Kohley, Kristin Lett and Greg Richmond. Also, present was Tax Collector Dawn Bunch. 

The Mayor called the meeting to order at 7:00 PM. 

Ald Richmond made the motion to open the special tax levy hearing at 7:00 PM. Ald Kohley second. The Board voted 3 ayes and 0 nays. 

There were no citizens present.  

The Clerk noted that the 2010 tax levy should be set at $0.6308 per $100.00 evaluation. She also noted that the city had not received the certification from the State Auditor yet. She stated that she was not sure what the Board will have to do if the State Auditor comes back with a different amount than the County Clerk computations were. The Board said that they would be willing to hold another meeting on Tuesday night if necessary and instructed the clerk to contact the State Auditors office to ask them what to do if the amounts are different.  

The Mayor read Bill #2010-414 for Ordinance # 2010-424 in its entirety. He noted that the ordinance needed to be voted on twice as an emergency ordinance to set the 2010 tax levy at 0.6308 by September 1, 2010 per the Revised Missouri State Statutes.  

Ald Kohley made the motion to approve the first reading of Bill # 2010-414 for Ordinance # 2010-424 setting the 2010 tax levy at 0.6308. Ald Richmond second. The Board voted 3 ayes 0 nays. 

The Mayor read Bill #2010-414 for Ordinance # 2010-424 by title only for the second reading. 

Ald Richmond made the motion to approve the second reading of Bill # 2010-414 for Ordinance # 2010-424 setting the 2010 tax levy at 0.6308. Ald Windsor second. The Board voted 3 ayes 0 nays. 

Ald Kohley made the motion to adjourn the meeting. Ald Windsor second. The Board voted 3 ayes. 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night September 7, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett and Keith Kohley. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, City Supervisor David Brodie and Judge Clyde Davidson. Guests included Jill Brashears. Ald. Reardon was not present.    

 The Mayor called the meeting to order at 7:00 PM. 

Ald. Kohley moved to approve the minutes from the meeting on Tuesday August 17, 2010. Ald. Lett   seconded. The Board voted 3 ayes, 0 nays.

Ald. Lett moved to approve the minutes from the special meeting on Friday August 27, 2010. Ald. Kohley seconded. The Board voted 3 ayes, 0 nays. 

The Mayor acknowledged Jill Brashears from First Community Bank to discuss the proposed new bank building. She brought the Board of Aldermen some information on the plans that the First Community Bank has in regards to their proposed new building. She stated that the Bank would like to purchase all of the property that was Stites Street. It was noted that Stites Street from 1^ststreet to main was vacated many years ago and that land had gone back on to the property of which it came from. Virginia and Doctor Warn owned all of the property which included the bank parking lot and the building where Goodman Floral is.  The Clerk stated that Virginia and Doctor Warn had deeded part of that street back to the city for a park, but that they had kept some of it to make the property were the floral shop is bigger. It was noted that the Board had approved selling the property that the City owns north of the bank parking lot only, not the property north of the floral shop. Jill stated that the bank would like to purchase the property north of the existing flower shop also. She stated since the bank was being built on the only parking lot on Main Street there will be limited parking in the future on Main Street.  

Ald Richmond stated he didn’t want to sell the property north of the flower shop because he did not want to hurt the flower shop property.  He also said he did not want traffic to be diverted behind the flower shop back unto Main Street. Jill stated that was not the intention of the bank. They wanted the property north of the flower shop for bank personnel parking only. Jill stated that if the bank purchased the part of the property that has the old jail on it there intention was to refurbish the old jail for historical reasons. 

Jill asked how much the Board wanted for the piece of property. There was citizen’s input on why the Board would want to charge a high price when the bank is going to be building a new bank, which would be a benefit to the community. It was also noted that the bank had already purchased the property east of the bank and had torn down old two dangerous buildings, and proposed to build a park there. Jill stated that the bank was going to make a park on that property and then donate it back to the community. 

Ald Lett made the motion to sell the City owned property north of the bank parking lot for $1,000.00. Ald Kohley seconded. The Board voted 3 ayes and 0 nays.  

Ald Lett made the motion to allow the Mayor to sign the quit claim deed selling the property to the First Community Bank. Ald Kohley seconded. The Board voted 3 ayes and 0 nays. Jill stated that the bank would have the quit claim deed drawn up and that she would take it to the City’s attorney Duane Cooper for his opinion before the Mayor signed it. 

The Mayor acknowledged Charles Condreay to discuss his application for a variance to put in a double-wide trailer at 126 S. Ozark Trail. He stated he owns the house at 124 S. Ozark trail and quite a bit of acreage. His son lives in the house at this time. Mr. Condreay stated he lives in Anderson now but anticipates moving to Goodman. He said that if the City would allow him to place the double wide on the property, his son would move into it and he and the rest of his family would move into the house. He stated that he had received the list of specifications by the City Clerk on what the city expected in regards to setting a double-wide in the city limits. He stated that he understood that it must be placed on a permanent foundation.  

Ald. Lett moved to approve the variance request to allow Mr. Charles Condreay to place a double-wide trailer in the City Limits. Ald. Richmond seconded. The Board voted 3 ayes and 0 nays. 

The Mayor noted that Jim Morgan, Bud Richmond and David Todd where on the agenda however they were not present. 

The Board of Aldermen discussed a letter from Mr. and Mrs. Jack Hoover regarding a variance to put in a single-wide trailer at 104-106 S. Second Street. 

Ald Richmond moved to not approve the variance request to allow Mr. and Mrs. Jack Hoover to place a single-wide trailer in the City Limits. Ald Lett seconded. The Board voted 3 ayes and 0 nays.

The Mayor read a thank you card from Norene Wilson for the flowers the City sent for the funeral of her husband, who was also his father Lloyd Wilson. 

The Mayor read a letter from the Missouri Department of Economic Development noting that the City had not received approval for a street grant. The Clerk noted Jeff Korman from CDBG had called and asked if the money was going to be used to fix the street cuts made during the water improvement project. She stated that she told him no, but that she thought even though she had told him no he still seemed concerned about that issue. 

The Board of Alderman discussed the sample of the “Facilities Use Application” for the Goodman Ball Park.

The Board said that they thought it should contain the length of time the ballpark is needed, did the people want to use the lights, the concession stand and bathrooms. They discussed charging a deposit of $100.00 plus a use of lights fee. There was a lot of discussion and the Board decided to have the Recreation Department look at the application for their input before deciding on the final wording. 

                        The department heads gave the following reports:

1. Tom West asked for no parking between signs and an ordinance to keep people from parking along School Street. He said people are parking all along the street, letting their kids run across the street to and from the school. David reported that he thought there were already signs and an existing ordinance.

2. David Brodie stated that the tree east of the treatment plant driveway is dead and he is afraid it will blow down. He asked that he be allowed to hire Scott Mitchell to cut it down. He said that Scott quoted him a price of $375.00 to cut the tree down or $425.00 to cut the tree down and grind the stump out. David noted that Scott is licensed by the City and insured and the job is under $500.00.

                        3. The Mayor noted that Dawn Bunch had placed her monthly report in the packets.

                        4. Paula Brodie

                                    1. Report that to print financial statement in the McDonald County press cost $45.00.Discuss a date for setting the 2010 Real and Personnel property tax levy.

                                    2. Noted that in packets were the 7 month actual and budgeted figures for 2010. Any  question? She asked the Board to go over the budget so that if there were any problems  they could correct them before the end of the year.

                                    3. Asked the Board of Aldermen to average Gladys Rickman’s utility bill as she had a   water leak. The Clerk noted that in the past the board averaged the sewer only as the  water went through the meter. 

Ald. Lett made the motion to average the sewer bill on Mrs. Rickman’s current bill. Ald Kohley seconded. The Board voted 3 ayes, 0 nays. 

Ald Kohley asked for the Board to average his sewer bill as he had a water leak.  Ald Richmond made the motion to average the sewer bill on his current utility bill. Ald Windsor seconded. 2 ayes, with Mr. Kohley abstained.                                                                                    

Judge Clyde Davidson asked if it was true that the City had just a utility easement from Barlow Street to School Street through Sam Boblett’s property. He was told that the City did not own any land through Mr. Boblett’s property only a utility easement for a water main. Clyde stated that there was a concern about the safety of the children walking to school and he understood people where wanting the City to make a walking path through the property that now belongs to Mr. Boblett. It was noted that Mr. Boblett’s intentions was to put cattle in that field and to water them there was no way to fence off a walking area for the children. Clyde stated that since that was the case, he was going to talk with James Newell about going through his field. He said that his understanding was that there was grant money through the YMCA for safer ways for children to get to the school.  He said he had left word for the person who is over the YMCA grants to contact him and that in the future he might be approaching the city for some help too. 

It was noted that the betterment club was going to work on the helicopter pad this Saturday. 

Ald Richmond moved to approve the bills in the amount of $42,255.87 including transfers. Ald Kohley seconded. The Board voted 3 ayes 0 nays. 

Ald Kohley moved to adjourn. Ald Lett seconded. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a Special meeting Monday night September 13, 2010 at 7:30 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, Keith Kohley and Kevin Reardon. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie, Judge Clyde Davidson and Chief West. Visitors included Jessica Ferguson and Jenny Holweger from the YMCA .    

 The Mayor called the meeting to order at 7:30PM. 

The Mayor acknowledged Jessica Ferguson, who was present to discuss applying for a transportation Enhancement grant through the Missouri Department of Transportation for sidewalks for a safer and healthier way for kids to walk to school. Ms. Ferguson is the coordinator of an organization by the name of Pioneering Healthy Communities and also works at the YMCA.  She stated that she was present to encourage the Board to participate by being the sponsor for the grant.  

Ms. Ferguson stated that she was also working with the School. Because of over crowding on the busses the school district has decided to change who rides the bus and who doesn’t. She said that this places a lot of children walking to the school. She said the grant is for various things including sidewalks.

 She stated that October 6^this a walk to school day. She said the day is to promote healthy and safer walking to and from school. Ms. Ferguson and Clyde Davidson talked about the over crowding in the school busses was the reason many children will be walking this year. Clyde explained how the school system decided who could ride the buss. Many of the children that rode the buss in the past were actually within the classified walking area.   

Jessica stated that MODOT has designated 1.9 million dollars for District 7. The maximum grant amount is $300,000.00. She said the grant they would be asking for is for a pedestrian and sidewalk grant. The grant has to be sponsored by the local government.  She stated the City would have to be willing to do a 20% match. She said she had someone who can write the grants. The grant does have to be in on September 29, 2010. She stated that she had asked Paul Crews if he would come and look at the project area. She said that he would look the area over to see what it would take to put in the sidewalks. Time and efforts from volunteers would count up for the 20%.  It was noted that the City could also include the land that they own that would be used for the side walks. 

Clyde said that the Betterment Club would be willing to help with the construction of the sidewalks. 

Jessica stated that the school had sent home a survey for the kid’s parents to complete. She stated that the survey reflected that the parent’s main concern about their children walking was that the town did not have sidewalks and that they were afraid of the train tracks. 

David said there will be some construction problems. He said on the East side of School Street there are telephone poles and water meters that would have to be moved. He said that the West side would be the best until you get to the property right across from the school. He said that he was not saying it was not possible it would just be a major undertaking. 

Jessica said the grant also requires that the sidewalks have to be on property owned by the City or on permanent easements. The City must guarantee the use of the sidewalks for 25 years. She said that the project must be started by November 2011. She said that they asked for the sponsor to pick out one person to be the contact person to work with MODOT. There will be monthly meetings that the contact person would have to attend. The enhancement application has to be turned in by September 29, 2010.

 There was a lot of discussion in regards to drawing up the plans, engineering, moving the utility poles, water meters, getting donations from people to help pay for the match. There was discussion in regards to what streets would be done first. Jessica recommended maybe putting together a board to help make decisions. 

There was discussion in regards to the City’s being able to pay the 20%. It was noted that the City did have some CD funds in Streets and General Fund that could help pay part of the 20% match. Jessica noted that the sponsoring entity would have to pay the contractor up front and then request reimbursement through MODOT. It was discussed whether or not this could be done on a monthly basis as the City does not have enough funds to pay for the complete project and then seek reimbursement.

The Board discussed the need to put some figures together to see what the costs would be. They also talked about the need to have the plans drawn up, engineering done, costs estimates, etc. Jessica said a lot of that could be done by volunteers. Clyde stated that the Board did not need to vote on whether to sign the grant application until the estimates could be figured out. Jessica stated that she would put the grant application together and get some figures and return to the meeting on September 21^st. 

Ald Lett made the motion to proceed with the enhancement grant through MODOT. Ald Reardon seconded. The Board voted 4 ayes, 0 nays. 

Clyde stated that he would talk to Jim Newell and ask him for a permanent easement to put the sidewalk or a walking path in through his property. 

Ald. Kohley moved to adjourn. Ald Reardon seconded. The Board voted 4 ayes,0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a special meeting Tuesday night September 28, 2010 at 7:30 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, and Keith Kohley. Also, present were City Clerk Paula Brodie and City Supervisor David Brodie. Visitors included Jessica Ferguson.   

The Mayor called the meeting to order at 7:30PM 

The Mayor acknowledged Jessica Ferguson who was present to discuss applying for a MODOT grant for sidewalks for a safer and healthier way for kids to walk to school. 

The Mayor noted that Brad Lett from Empire District said that to move the electric poles and electric to the homes it would cost roughly $15,000.00 for the West Side of School Street or roughly $40,000.00 for the East Side. 

David reported that he had talked to the representative from the Goodman/Seneca Telephone Company today about the cost to move the telephone pedestals and lines. He said that Dennis from the phone company said the telephone pedestals would have to remove and replace the telephone pedestals. He stated that the cost would be roughly $100,000.00 and there would be a good chance that it would be a lot more. He said the cost of a 600 pair cable is $15.00 per foot.  He said that Dennis could get exact figures but there was not enough time. 

Jessica noted that Paul Cruse had given a verbal estimate of $75,000.00 for the sidewalks which included the concrete, forming them up and other materials. Jessica said that the engineer she talked to would charge around $15,000.00 to draw up the specs. 

Ald. Richmond stated that he thought it sounded like the grant application was going to end up being around $300,000.00 just to complete one street. 

The Mayor stated that the sidewalks are a good idea; however there is a lot more expense than was originally thought of at the beginning of the discussions on the grant application. He noted that maybe in the future there would be a grant that covers more of the project. The Board was also concerned about the shortness of time to compile the grant application. They were concerned about cost over runs on the project. The grant specifically states any cost over the asked for grant must be paid by the sponsor of the grant application. The Board decided to table applying for the MODOT Enhancement Grant because of the lack of time to get exact costs for the project. 

Jessica stated she understood the Boards hesitation to approve the grant application. She stated at least now the Board would know what it would take to build a side walk on School Street.  She also talked with the Board about putting the walking path through Tim Hansen’s property. The Clerk stated that she had talked with Jessica about the path through Mr. Hansen property. She said that they were concerned that Mr. Hansen did not realize that he would have to give the City an easement for 25 years. The Clerk stated that she had called Mr. Hansen to verify with him that he understood that he would have to give a 25 year easement. She said Mr. Hansen said that he did not remember being told that, but if that was the case he could not give a 25 year easement as the property was for sale. 

The Board also discussed possibly pursuing getting permission from KCS Railroad to put a walking path along the north side of what people call mud alley. It is an alley way between the Boblett property on the North and the KCS railway Spur.  

Jessica said that the city could also look into building a walking trail around the ballpark to promote healthy living. She said that the MODOT Enhancement grant could be used for that. 

Jessica told the Board that she was working with the school to help promote safer ways for the children to walk. She stated that she wanted to mark the city streets with paw prints and lines to show the children were they could walk safely. She asked the Board if they would allow her to paint the paw prints and lines on the City Streets.  She noted that on October 6^thall of the schools will be promoting walking to school by asking all parents to take that day to walk their children to school.   

Ald. Kohley moved to adjourn. Ald.  Lett seconded. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

The Board of Aldermen held a meeting Tuesday night October 5, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Lett and Greg Richmond. Also present were Chief of Police Tom West, City Clerk Paula Brodie and City Supervisor David Brodie. Guests included Wes Ogden, Jerry Rickman, and Don Ruby. Aldermen Reardon and Kohley were not present. 

The Mayor called the meeting to order at 7:00 PM. He noted that the there was not a quorum present so therefore the Board could not conduct any business.  

The Mayor asked Tom if he had anything to report. He said he did not. 

The Mayor noted that the tax collectors report was in the packets including a notice of what hours she will be working during tax season. Hours are starting November 1   to December 31 from 8:00AM to 4:00PM.She will be open on Mondays, Tuesdays, Wednesdays and Fridays. These are the same hours as city hall is opened. He asked that the collector post her hours in a few places around town. 

Wes Ogden from the Abundant Life stated that he was here to represent Jerry and Gladys Rickman in regards to building them a new house. Wes Ogden stated that there had been money donated to their church to purchase the materials and the men’s group from the church was going to build it. He discussed with the Board the two variances that he needs to have approved to build the house. He stated that right now the plans were to build a house 36’ by 24’ with side lot lines of 13’. He stated that the City Code required side lot lines of 17 1’2 feet and the house to be no smaller than a 40’by 24’. He said that Mr. Rickman’s lot was 64 feet wide. He said that if he followed the Code the house could be no bigger than 29’ He asked the Board to consider giving Mr. Rickman both variances as Mr. and Mrs. Rickman have lived in the town for many years. He noted that the new house will be built behind the old house and once completed the old house would be torn down. He stated that the new house would be a much nicer asset to the community than the older home. He stated that Mrs. Rickman had obtained from the neighbor on her east  side a letter stating that she had no objections to the Rickman home being built closer to her lot line than the Code book allows, and that on the west side of the Rickman site there is a pasture. He stated that for those reasons he hoped the Board would approve the variance requests.  

The Mayor noted that the Board could not vote at this time however they would hold a special meeting at 8:00PM on October 7, 2010 to address the agendas from the last two Board meetings which would include the variance requests from Mr. and Mrs. Rickman.  

The Mayor noted that the meeting was to have begun with a public hearing to ask for citizen’s comments in regards to the Board of Aldermen signing over the fire station on Main Street, and City owned trucks and equipment to the Goodman Fire Protection District. He noted that the Board could not vote on anything because of the lack of a quorum. Ald. Richmond stated that he did not see why the Board could not listen to any comments from the Public and then vote at the next meeting. The Board decided to go ahead and hold the public hearing regarding the City giving owned Fire Trucks, Equipment, and the Fire Station on Main Street to the Goodman Fire Protection District.  

The Mayor acknowledged Don Ruby who was present to represent the Fire Protection District, who stated that the Fire Protection District has been in existence now for over 5 years. He stated that it is maintained by a tax levy on real and personal property. He assured the Board that the Fire Protection District is solvent and doing well. He noted that the District had a new truck coming this year that had been purchased with grant funds, that all of the Board members were bonded and the department had updated their equipment. He stated that the 5 year lease and rental agreements on the City owned equipment, trucks and fire station were up on October 18, 2010. He asked that the Board of Aldermen go ahead and sign over anything that the City owned that was used by the Goodman Fire Department, prior to the organization of the Goodman Fire Protection District. Other than Mr. Ruby’s comments there were no other comments from the people present. The Board agreed that they would make a decision and vote on the request at the special meeting on October 7, 2010.  

The Mayor adjourned the meeting at 7:30PM. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

The Board of Aldermen held a meeting Tuesday night October 19, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, and Kevin Reardon. Also, present were City Clerk Paula Brodie, and City Supervisor David Brodie. Ald Kohley was not present. 

Ald Richmond moved to approve the minutes from the meeting on Tuesday October 5, 2010. Ald. Reardon   seconded. The Board voted 3 ayes, 0 nays. 

Ald Lett moved to approve the minutes from the meeting on Tuesday October 7, 2010. Ald. Reardon   seconded. The Board voted 3 ayes, 0 nays. 

The Mayor noted that Tonya Cummings the public relations person for the McDonald County Relay for Life was next on the agenda but was not present..  

The Board discussed a request by the City of Goodman’s Building inspector William Mosby in regards to adding the BOCA building codes to the city’s code book. It was noted that the only place that the BOCA code is mentioned in the city code book has to do with manufactured homes. The Mayor said that a copy of the BOCA code should be read before the Board decides to add it to the City Code book. The Board decided to check with other towns to see what they have in their code books and then to follow up with discussion at the next meeting. They also asked that the Clerk contact Mr. Mosby to see if he could be present at the next meeting. 

The Department heads gave the following reports:

                        Paula Brodie:               

• Reported on having the city’s buildings appraised for the MOPERM Property coverage. After discussion the board decided because of the cost and lack off time to look into having the buildings appraised before renewal time next year. 
• Noted that the next Board meeting will be on Monday November 1^st because of the Elections on November 2^nd.  
• Also asked the Mayor to set a date and time that he could meet with McDonald County Title and the First Community Bank for a closing on the property that the City is selling to the bank           

The Board discussed the following old business:                                    

David asked if the city had heard anything yet from Duane Cooper in regards to the lawsuit between Lynnson Inc. and the City. Greg suggested writing the Attorney every week and also write CDBG asking them to help the city collect from Bob Persons. Greg stated that he felt that Duane felt the city would never get the money from Bob Persons. The Board decided to have the Clerk write Mr. Cooper a letter weekly to ask him where he is on helping the City get the settlement from Lynnson, Inc. The Clerk reported that Sue Bacorn had emailed her just today asking if the City’s Attorney thought the City would ever receive the settlement           

The Board discussed the following new business: 

David reported that his annual fall classes are October 27, 28^th and 29at the Lake of the Ozarks. He has vouchers from the Missouri Department of Natural Resources to pay for the seminar fees. He said that in his budget for the sewer and water department there is funds for the motel and gas costs. 

The Mayor asked if any of the Board wanted to attend the MML annual meeting in Buffalo.

The Mayor stated that he would attend.  

Ald Richmond asked about having some kind of a display box installed at the City Hall for the minutes and announcements. Ald Richmond asked if the new mower was being left at the ballpark.  Board discussed working on the building to make it more theft proof. Discussed asking Drew Sarratt to weld a metal door and then do away with the other door. 

Ald Richmond moved to approve the bills in the amount of $19,752.16 including transfers. Ald Reardon seconded. The Board voted 3 ayes 0 nays. 

Ald Richmond moved to adjourn. Ald Reardon seconded. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                   

The Board of Aldermen held a special meeting Tuesday night October 7, 2010 at 8:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Lett, Keith Kohley, Kevin Reardon and Greg Richmond. Also present were Officer Curt Drake, City Clerk Paula Brodie and City Supervisor David Brodie. Guests included Wes Ogden and Jerry Rickman.  

The Mayor called the meeting to order at 8:00 PM. 

The Board listened to a request by Mr. Ogden who stated that he had written up a request so the Board would have a record of what variances he was requesting for Mr. Jerry Rickman. He stated that the variances were to allow the  Abundant Life Church to build Mr. Rickman a 36’ by 24’ house instead of the required size of 40’ by 24’, with side lot lines on 13 feet instead on the specified footage of 17 ½ in the Code book. He stated that at the last meeting he was asked why the house plans could not be flipped. He said that to flip the house it would make the back door come out of the bathroom or the bedroom. Ald Kohley asked if there was enough room between the two properties. Mr. Ogden said that the new house will be set back so there should be plenty of room. He also stated that several of the men from the church are very qualified to build the house. Ald Kohley stated he did not see that there would be a problem with the variance requests. Mr. Ogden also noted that Mrs. Rickman  had gotten a letter from the land owner on the east side that stated that they had no objections to the house being built closer to the lot line and on the west side the land was pasture land. 

Ald Lett moved to allow Mr. Rickman the variance to build a 36’ by 24’ instead of a 40’by 24’. Ald Kohley second. The Board voted 4 ayes 0 nays. 

Ald Lett moved to allow the variance request in regards to the side lot lines as reflected on the house plans. Ald Richmond second. The Board voted 4 ayes, 0 nays 

The Board of Aldermen discussed the minutes from the regular sessions on September 7, 2010 and September 21, 2010 and the minutes from the special meetings on September 13, 2010 and September 28, 2010. 

Ald. Richmond moved to approve the minutes from the meeting on September 7, 2010. Ald Reardon seconded. The Board voted 4 ayes, 0 nays.

Ald. Kohley moved to approve the minutes from the meeting on September 21, 2010. Ald. Reardon seconded. The Board voted 4 ayes, 0 nays.

Ald. Richmond moved to approve the minutes from the special meeting on September 13 2010. Ald. Lett seconded. The Board voted 4 ayes, 0 nays.

Ald. Lett moved to approve the minutes from the special meeting on September 28 2010. Ald. Kohley seconded. The Board voted 4 ayes, 0 nays.

The Board discussed Bill # 2010-415 for Ordinance #2010-425 accepting a settlement offer between the City of Goodman vs. T-Mobile. It was noted that the ordinance hade to be voted on twice as an emergency ordinance because the ordinance has to be sent to T-Mobile’s attorneys by October 15, 2010. 

The Mayor read the ordinance by title only for the first reading. It was noted that there were copies on the table of all three ordinances that are on today’s agenda. 

Ald Lett moved to approve the first reading of Bill # 2010-415 for Ordinance #2010-425 an ordinance approving a settlement agreement with T-Mobile. Ald Kohley seconded. The Board voted 4 ayes, 0 nays. 

The Mayor read Bill # 2010-415 for Ordinance # 2010-425 by title only for the second reading. 

Ald Kohley moved to approve the second reading of Bill # 2010-415 for Ordinance #2010-425 an ordinance approving a settlement agreement with T-Mobile. Ald Reardon second. The Board voted 4 ayes, 0 nays. 

The Board discussed the contract, Ordinance # 2010-426 and warranty deed on selling a strip of land the City owns that falls between the First Community Bank’s parking lot on the Corner of Dr. Warn Drive and Main Street and the Kansas City Southern Rail Road to the First Community Bank. It was noted that the Board of Aldermen held a public hearing on June 15, 2010 to ask for Citizens comments and questions regarding the sale and there were none.  

Ald Lett moved to approve the Mayor signing the contract and warranty deed selling the above mentioned land to the First Community Bank, Batesville, Arkansas for $1,000.00. Ald Kohley second. The Board voted 4ayes, 0 nays. 

The Mayor read for the first reading by title only Bill Number 2010-416 for Ordinance Number 2010-426 approving the sale of the above-mentioned property to the First Community Bank, Batesville, AR. 

Ald Lett moved to approve the first reading of Bill Number 2010-416 for Ordinance Number 2010-426.  Ald Kohley second.  The Board voted 4ayes, 0 nays. 

The Mayor read for the second reading by title only Bill Number 2010-416 for Ordinance Number 2010-426 approving the sale of the above mentioned property to the First Community Bank, Batesville, Arkansas for $1,000.00. 

Ald Richmond moved to approve the second reading of Bill Number 2010-416 for Ordinance Number 2010-426.  Ald Reardon second. The Board voted 4 ayes, 0 nays. 

The Mayor noted that the next thing on the agenda was the items pertaining to the Fire Station on Main Street, the city owned fire trucks and the city owned fire equipment. He noted that the Board held a public hearing on October 5, 2010, with no comments from the public. 

The Mayor read for the first reading by title only Bill Number 2010-417 for Ordinance Number 2010-427 authoring the transfer of the lot and Fire Station at 111-113 Main Street to the Goodman Fire Protection District. 

Ald Lett moved to approve the first reading of Bill Number 2010-417 for Ordinance Number 2010-427 authorizing the transfer of city land to the Goodman Fire Protection District.  Ald Reardon second. The Board voted 4 ayes, 0 nays. 

The Mayor read for the second reading by title only Bill Number 2010-417 for Ordinance Number 2010-427 authorizing the transfer of the lot and Fire Station at 1110-113 Main Street to the Goodman Fire Protection District. 

Ald Richmond moved to approve the second reading of Bill Number 2010-417 for Ordinance Number 2010-427 authorizing the transfer of city land to the Goodman Fire Protection District.  Ald Kohley second. The Board voted 4 ayes, 0 nays. 

Ald Lett moved to approve the Mayor signing the warranty deed approving the sale of the lot and Fire Station at 111-113 Main Street to the Goodman Fire Protection District. Ald Kohley second.  The Board voted 4 ayes, 0 nays. 

Ald Lett moved to sell the city owned 1977 Chevy Fire truck, the 1966 Ford and all of the fire equipment that was listed on the Lease of goods with option to purchase, dated October 18, 2005, to the Goodman Fire Protection District. Ald Richmond second. The Board voted 4 ayes 0 nays. 

The Clerk noted that Tonya Cummings the public relations person for the McDonald County Relay for Life was had called and said she could not be present but would be at the meeting on Monday,  November 1, 2010. 

The Board discussed the Joplin Humane Society Animal Contract. It was noted that they have increased their fees from $25.00 per dog to $37.00 per dog. The Board discussed different alternatives to taking the animals to the Joplin Humane Society. After discussion the Board decided to stay with the Joplin Humane Society.  

Ald Kohley moved to allow the Mayor to sign the contract with the Joplin Humane Society. Ald. Reardon second. The Board voted 4 ayes, 0 nays. 

            Department head reports:

                        1. The Mayor stated that Tom had said that his computer was going to need to be replaced. The Board tabled discussion until the next meeting when Tom was present.

                        2. David Brodie had nothing to report.

                        3. Paula Brodie reported on the following items:

                                    1. Note the MOPERM property renewal information. (Board needs to consider hiring  an appraiser). Also note the letter from MOPERM regarding rate decrease. 

Ald Lett moved to hire an appraiser to make sure the city has a correct value on the city owned property to make sure that MOPERM has the correct coverage on the property and buildings. Ald. Kohley second. The Board voted 4 ayes, 0 nays.                                 

                                    2. Note that the City employees are considering changing when the meters are read. This is at a recommendation of the water clerk Missy Freund. Reason: to keep the final bills down to a minimal amount of water usage. The Board agreed to moving   the meter reading date to closer to the end of the month.

                                    3.  Note letter from U S Department of Justice notifying the city that it did not  receive COPS grant funding.

                                    4.  Discuss with Board the use of the complaint form. The Board decided to have the  Citizens fill out the actual complaint form and sign it.

                                    5.  Discuss with the Board the estimate from Mike Keels on a 2010 Microsoft office upgrade. (There are funds in the budget for computer and office expense that would cover the cost for both city hall, tax collector, Police Dept. and Emergency Management.)  The Board agreed to allow the purchase of the program for the   City  Hall first and wait to purchase one for the Police Dept. until after Tom makes his report on the computer at the Police Department.

                                    6. City Clerks Fall Regional is going to be on October 25^th and 26^th. I received a full  scholarship from the Mo. City Clerk and Finance officers Association. Noted that    the scholarship paid for the seminar fees, $40.00 for gas and ½ of the motel fees.  Ald. Lett made the motion to pay the other half of the motel bill and the clerks  regular hourly wages. Ald Kohley second. The Board voted 4 ayes, 0 nays.

                                    7.  Note that Halloween is on Sunday this year. The Board agreed that they could not  hange when Halloween was celebrated. 

The Board discussed the following old business.

                                    Ald. Kohley reminded the board members and employees about the city barbeque at  1:00PM on Sunday October 10, 2010 at his home.         

The Board discussed the bills from the Board meeting on September 21, 2010 for $27,428.65 including transfers. Ald Kohley moved to approve the bills from September 21, 2010 in the amount of $27,428.65 including transfers. Ald Reardon seconded. The Board voted 4 ayes 0 nays. 

The Board discussed the bills from October 5, 2010 for $29,892.07 including transfers. Ald Richmond moved to approve the bills from October 5 2010, for $29,892.07 including transfers.  Ald Kohley seconded. The Board voted 4ayes 0 nays.Ald Kohley moved to adjourn. Ald Reardon seconded. The Board voted 4 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

The Board of Aldermen held a meeting Tuesday night November 16, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Ald Kohley and Ald Reardon were not present. Newspaper reporter Todd Higdon, from the Neosho Daily News and Joyce Haynes from the McDonald County Press were also present. 

The Mayor called the meeting to order at 7:00 PM. He noted that the Board did not have a quorum and would not be able to vote on any of the items on the agenda. 

The Clerk stated that she had the 2010 Budget ready for the Board to start working on. The Board set budget workshops for Monday, November 22 and Monday, November 29^that 7:00PM. 

The Mayor adjourned the meeting at 7:10PM. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

 

 

The Board of Aldermen held a Budget meeting Monday night November 22, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond and Kristin Lett. Also, present were City Clerk Paula Brodie and City Supervisor David Brodie. Ald Kohley and Ald Reardon were not present. 

The Mayor called the meeting to order at 7:00 PM. He noted that Ald Kohley and Ald Reardon were not present. 

The Clerk noted that the Board needed to set filing dates of December 14, 2010 to January 18, 2011 from the hours of 7:30AM and 4:00PM for the annual Municipal 2011 election. She noted that the notice needed to be ran in the paper as a legal and has to be to the Paper before December 4^th. She stated that a quorum would be necessary to vote on the legal notice. The Board agreed to continue the item to the next budget meeting agenda on November 29, 2010. 

The Board went over the General Fund Revenues and Expenditures. They did not do the Police Department expenditures because Tom West was not present. 

The Mayor adjourned the meeting at 9:00 PM. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                   

 

The Board of Aldermen held a Budget meeting Monday night November 29, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Keith Kohley and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and City Supervisor David Brodie. Ald Reardon was not present. 

The Mayor called the meeting to order at 7:00 PM. He noted that Ald Reardon was not present. 

Ald Richmond moved to set the filing dates for candidates running for city positions to December 14, 2010 to January 18, 2011 from the hours of 7:30AM and 4:00PM. Ald Kohley second. The Board voted 3 ayes, 0 nays.  

The Board went over the Police Department Expenditures, Water Department Revenues and Expenditures, Sewer Department Revenues and Expenditures and Street Department Revenues and Expenditures. 

The Board decided to set another Budget meeting date when they meet for their regular meeting on December 7, 2010. 

Ald Kohley moved to adjourn the meeting. Ald Richmond second. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                   

 

The Board of Aldermen held a meeting Tuesday night December 7, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Keith Kohley, Kevin Reardon and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Guests included Bill Hess, Joyce Haynes reporter McDonald County Press and Amy Buckley reporter Neosho Daily News. 

The Mayor called the meeting to order at 7:00 PM. 

The Board discussed the Minutes from the meeting on November 1, 2010. Ald Kohley moved to approve the minutes. Ald Reardon seconded. The Board voted 4 ayes, 0 nayes. 

The Board discussed the minutes from the meeting on November 16, 2010. Ald Richmond moved to approve the minutes. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes. 

The Board discussed the minutes from the budget meeting on November 22, 2010. Ald Richmond moved to approve the minutes. Ald Reardon seconded. The Board voted 4 ayes, 0 nayes. 

The Board discussed the Minutes from the meeting on November 29, 2010. Ald Lett moved to approve the minutes. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes. 

The Board acknowledged Bill Hess to discuss a variance request to allow him and his wife to increase the amount of children that they have attend their Day Care, Imagination Station. The City’s Code has a requirement of 100 square foot per child over 3 children. Bill stated that the state only requires 35 square foot per children. He said that his building could be approved by the state to allow 21 children. The Board acknowledged that they had given the Hess’s a license for a day care but that they were not aware of the wording of the City Code. The Board agreed that they felt that they could allow a variance as long as the Hess’s were approved by the State. They also stated that they believed they needed to change the code to match state regulations. Greg Richmond stated that in the past the Board had approved a license in the past not realizing that the day care was in violation of the code. Ald Richmond moved to approve the variance request from Bill and Kathy Hess allowing them to use the state requirements of 35 square foot per child, which will allow them to have 21 children. Ald Kohley seconded with the stipulation that the Board change the city’s code to make the footage requirement 35 square feet per child. The Board voted 4 ayes, 0 nayes. Mr. Hess asked that the city write the state saying that the Imagination Station goes complies with all building and zoning codes of the City. 

The Board discussed the need to start condemnation procedures on 136 E. Russell St. The property was purchased at a tax sale by Karla Thompson. It was noted that the property had belonged to James Sarratt’s and had been condemned when he owned it.  David stated that he checked it recently and that nothing had been done to the property since the Board condemned it. Ald Kohley moved to condemn the property. Ald Richmond seconded. The Board voted 4 ayes, 0 nayes The Board set a public hearing for 6:50 on January 4, 2011 for any comments or questions.  

The Board discussed renewing the contract with Sullivan Publications for updating the Code Book.  Ald Lett moved to approve the contract in the amount of $397.50. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes. 

The Board discussed renewing the Membership Agreement with Missouri Rural Services for the Cities Workmen’s compensation insurance. Ald Lett moved to approve the renewing of the membership agreement in the amount of $200.00. Ald Richmond seconded. The Board voted 4 ayes, 0 nayes. 

The Board discussed the proposal from Nick Myers to perform the 2010 Audit. Ald Richmond moved to approve the contract in the amount of $7,725.00 to $7,950.00. Ald Lett seconded. The Board moved 4 ayes, 0 nayes. 

The Board discussed whether or not to join Harry S. Truman Coordinating Council. The Clerk noted that they are helping the City and McDonald County complete their Hazardous Mitigation Plan for FEMA. Ald Richmond moved to approve the contract with Harry S. Truman Coordinating Board of Aldermen in the amount of $354.90. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes. 

The Board of Aldermen discussed the employees Christmas gifts. Ald Kohley moved to approve giving each employee, Board Member, and elected official $40.00 for Christmas. Ald Reardon seconded. 4 ayes, 0 nayes.  

The following departmental reports were given.:

                        1. Tom West was not present. 

                        2. David Brodie- Noted that the culvert in front of the school is stopped up. He wanted to know if he could call the City of Anderson to rod the culvert and clean it out.  He noted that it was the South end of the whistle, which is very small and all of the water from the schoolyard goes through it. The Board agreed to allow him to contact the City of Anderson.  

                         He noted that the door on the North side of the concession stand has been removed and closed in. and Drew Sarratt will be finishing the other one some time this week.  He also noted that the Christmas Parade is on Saturday at 1:00PM. Santa pictures and a shopping center will be open in the gym after the parade for children to purchase Christmas presents.

                        3. Dawn Bunch- gave the Tax Collector’s monthly report. She stated that she had gone over the McDonald County map checking over parcels that belong in the city map. She said that Paula and Missy helped her. She stated that she had discovered about 7 or 8 parcels that needed to be coded into the city. She said that Sue Ann from the Assessors office is making corrections to the county map. 

                        4. Paula Brodie- note the need to pass an ordinance including all city parks instead of just the      ball park, in regards to what hours the park can be used. (Moperm suggested putting up a sign with park hours and play at your own risk to protect the City from possible lawsuits.)  Put on next agenda. 

                        She noted that she and David had been working on the Hazardous Mitigation with Gloria from Harry S Truman Coordinating Council. She said it is almost complete and the Board will need to hold a public meeting in near future to inform the citizens. She stated that Greg Sweeten and Gloria will be present to answer any questions.          

                                                                  

The Board discussed the following old business: 

The Board discussed the following new business: Ald Lett asked if she could have her water bill averaged because she had a water leak. Ald Kohley made the motion to average her water bill. Ald Richmond seconded. The Board voted 3 ayes with Ald Lett Abstaining. 

Ald Richmond moved to approve the bills for $13,312.26, including transfers, from the November 16^th, 2010meeting that were not approved because of a lack of a quorum. Ald Reardon seconded. The Board voted 4ayes, 0 nayes. 

Ald Richmond moved to approve the bills from the December 7^th, 2010in the amount of $50,335.73 including transfers. Ald Kohley seconded. The Board voted 4 ayes,0 nayes. 

The Board decided to hold a final Budget workshop meeting on Monday December 13^that 7:00PM. 

The Clerk noted that the City Hall will be closed for Christmas from Thursday December 23^rd at 11:30 AM until December 27^th, and on Monday January 3^rd for New Years Day. The City Hall will be open on December 31^stuntil 4:00PM so that people can pay their taxes. 

Ald. Kohley moved to adjourn. Ald Richmond seconded. The Board voted 4 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                   

 

The Board of Aldermen held a Budget meeting Monday night December 13, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Keith Kohley, Kevin Reardon and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. 

The Mayor called the meeting to order at 7:00 PM. 

The Board finalized the budget by going over all the departments’ expenditures and revenues. 

The Board agreed to allow Tom to purchase a computer and two digital cameras for the Police Department from Michael Keels out of the 2010 budget instead of the 2011 budget. 

Ald Kohley moved to adjourn the meeting. Ald Richmond second. The Board voted 4 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                   

The Board of Aldermen held a meeting Tuesday night December 21, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kevin Reardon and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Also present was Joyce Haynes reporter from McDonald County Press and Amy Buckley reporter Neosho Daily News. Ald Kohley was not present.

 

The Mayor called the meeting to order at 7:00 PM.

 

The Board discussed the minutes from the meeting on December 7, 2010. Ald Richmond moved to approve the minutes. Ald Lett seconded. The Board voted 3 ayes, 0 nayes.

 

The Board discussed the minutes from the budget meeting on December 13, 2010. Ald Lett moved to approve the minutes. Ald Reardon seconded. The Board voted 3 ayes, 0 nayes.

 

The Board of Aldermen discussed Bill # 2010-418 for Ordinance # 2010-428 setting the 2011 Budget. The Mayor noted that the budget must be in place by January 1, 2011.  He noted that because of this the ordinance would be considered an emergency ordinance so that it could be voted on twice.

 

The Mayor read the ordinance by title only for the first reading.

 

Ald Richmond moved to approve the first reading of Bill # 2010-418 for Ordinance # 2010-428 setting the 2011 Budget. Ald Lett second. The Board voted 3 ayes, 0 nayes.

 

The Mayor read the ordinance by title only for the second reading.

 

Ald Lett moved to approve the second reading of Bill # 2010-418 for Ordinance # 2010-428 setting the 2011 Budget Ald Reardon second. The Board voted 3 ayes, 0 nayes.

 

The Board of Aldermen discussed Bill Number 2010-419 for Ordinance# 2010-429 including all city parks in the dawn to dusk ordinance, not allowing people to use the park after dusk or before dawn.

 

The Mayor read the ordinance by title only for the first reading.

 

Ald Reardon moved to approve the first reading of Bill # 2010-419 for Ordinance # 2010-429 setting the 2011 Budget Ald Lett second. The Board voted 3 ayes, 0 nayes.

 

The following Department heads gave the following reports:

                        1. Tom West noted

• That he was caught up on all his reports required by the State.
• That he had ordered the new computer for Police Department per the Boards instructions.
• That he had purchased two new digital cameras for both cars.

 

                        2. David Brodie

• -informed the Board that the city park on Barlow Street needs a light. He suggested the Board allowing him to contact Brad Lett from Empire District to see what could be done to light up the park better.
• He also noted that some of the Children from the city picked up all the trash at the park.
• He informed the Board that the storage building door has been installed.
• He also informed the Board that he had taken the Dixie Chopper, winterized it, changed the oil and maintenance it. He said that he would recommend the Board setting up a maintenance schedule for the mower.

                        3. Paula Brodie-

• ·        Noted that she attended a meeting with ECCHIC (Employers Committed to        Control Health Insurance Costs). She asked the Board if they wanted to set a meeting in the future to have one of their representatives come to the city to discuss health insurance coverage. The Board agreed to have a meeting at the end of January to allow them to give a presentation.
• ·        Noted the condemnation hearing for Karla Thompson’s property is set for January 4, 2011 at 6:50 PM

 

The Mayor read a letter from the President of the Goodman Betterment Club thanking the city for the monetary donation that helped the Betterment Club put on the Goodman Christmas Parade.

                       

There was no old business discussed.

 

There was no new business discussed.

 

The Board discussed the bills from December 21, 2010 for $32,048.48 including transfers. Ald Richmond moved to approve the bills from the December 21, 2010 in the amount of $32,048.48 including transfers. Ald Reardon seconded. The Board voted 3 ayes, 0 nayes.

 

The Mayor noted that the City Hall will be closed for Christmas from Thursday December 23^rd at 11:30 AM until December 27^th, and on Monday January 3^rd for New Years Day. The City Hall will be open on December 31^st until 4:00PM so that people can pay their taxes. The Clerk noted that even though the city hall will be closed to the public on Thursday, the employees will work the ½ day.

 

The Mayor noted that sign ups for candidates for city offices runs from December 14, 2010 to January 18, 2011. 

Ald Lett moved to adjourn. Ald Reardon seconded. The Board voted 3 ayes, 0 nays.

 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk