The Board of Alderman held a regular meeting Tuesday night December 20, 2016 at 7:00 P.M.

Those present included Mayor Greg Richmond, Alderpersons Alice Kezar, Keith Kohley, Calvin Wilson and Roger Coe. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Police Chief Curt Drake, Senior Officer John Wynn and Asst. City Clerk Karla McNorton. Also present were Carol Coe and Lois Kolb.

The Mayor called the meeting to order at 7:00 PM.

The Board discussed the minutes from the regular Board meeting held on December 06, 2016. Ald. Wilson made a motion to approve the minutes from the regular meeting December 6, 2016. Ald. Kezar seconded.  Ald. Coe, Kezar and Wilson voted aye and Ald. Kohley abstained.

The Board discussed the minutes from the Special Meeting December 13, 2016. Ald. Wilson made a motion to approve the minutes from the special meeting December 13, 2016. Ald.  seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Board discussed the minutes from the Special Budget Meeting December 19, 2016. Ald. Wilson made a motion to approve the minutes from the special meeting December 19, 2016. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.

The Mayor read the second reading by title only Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210.  Ald. Wilson made a motion to approve the second reading of Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210. Ald. Coe seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Board discussed Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. The Mayor noted this will be voted on twice. Ald. Wilson made a motion to approve the first reading of Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.

The Board discussed Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. The Mayor noted this will be voted on twice. Ald. Wilson made a motion to approve the first reading of Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.

The Board discussed hiring Joseph Haswell for the position of Reserve Officer.

Ald. Wilson asked Chief Drake if Mr. Haswell had his Missouri Commission? Chief Drake replied that he did have it. Drake noted he graduated in 2014 and has passed his background check. Ald. Coe asked if he had worked in Arkansas where he resides? Drake replied he worked for Pea Ridge, AR. for about three months. Ald. Wilson made a motion to hire Joseph Haswell for the position of Reserve Officer. Ald. Kezar seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

Citizens Business: None 

Old Business: Ald. Wilson noted once again that the Board needed to figure out about putting an awning outside the City Hall.

The Mayor noted that he had discussed with City Supervisor Brodie about getting a new light outside the door of the City Hall.

 Ald. Kohley noted that there is a light at the Emergency Management Department building that stays on all the time. It was agreed to have Brodie look into it and see if he can fix it.

The Mayor noted he wanted to thank everyone for their hard work on the Holiday Express Train. He also noted that Doniele Carlson from KCS said the Holiday Express Train event went great and they should be able to come back in a few years. Brodie suggested writing a thank you letter to all the departments that assisted with the event. It was agreed to send letters to all divisions.

New Business: Asst. City Clerk McNorton informed the Board she had received the Commitment letter from Nick Myers, CPA for the 2017 Audit after the agenda had been posted Friday and it need to be voted on for the Mayor to sign and the $4605.00 that is to be included with the letter does not have to be sent until after first meeting in January.  Ald. Kohley made a motion to approve the Mayor signing the commitment letter for Nicky Myers, CPA.  Ald.  Wilson seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

Tax Collector Sexson brought up about City Clerk Paula Brodie’s retirement. She wanted to know if we should put an ad in the paper about her retirement party December 31, 2016 from 2:00 P.M. to 4:00 P.M. It was agreed to put it in the paper, on Facebook and the City’s website. It was also agreed to order two sheet cakes and some mints and punch for the event.

Department heads:        

A. Chief Drake- Noted that he wanted to thank all the departments that came and helped with the Holiday Express Train.

B. Denis Kolb- Nothing to report. Ald. Kohley noted that the printer for the Emergency Management Department is broken and would like to purchase a new one for around $30.00. It was agreed to get the department another printer. Kohley also noted there is a slight chance of severe weather Christmas Eve.

C Meghan Sexson- Nothing to report.

D. David Brodie –  Brodie reported he had a problem with the U.V. lights again at the treatment plant and had to replace 3 ballasts today and ordered three more from Amazon today at $84.00 each. He did contact Gilliam Electric about ordering them and Gilliam suggested Amazon. Brodie did note that Gilliam Electric will be coming by next Tuesday to look the ballasts as he feels there is something not right with them. It was asked if having extra ballasts on hand would be an advantage and Brodie does not want to have too many on hand until he figures out what the issue is.

E. Karla McNorton – noted that the City Hall will be closed on Friday, December 23rd at 11:30AM and reopen at 7:30AM on December 27^th, 2016 for the Christmas Holidays. The City Hall will be closed January 2^nd in observance of New Year’s Day.

The Board discussed the bills in the amount of $45,345.90 including transfers. Ald. Kezar made a motion to approve the bills in the amount of $45,345.90 including transfers. Ald. Kohley seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

Ald. Kohley made a motion to adjourn the meeting. Ald. Wilson seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Mayor called the meeting to order at 6:30 P.M.

The Board reviewed the 2017 budget with a raise of $1.00 per hour for all employees and a raise of $1.00 for all employees except the water clerk who has not completed her 90 days probation. It was agreed that all employees would get a raise of $1.00.  The water clerk will receive the $1.00 raise after completing her 90 day probation.

Ald. Wilson made a motion to accept the 2017 Budget. Mayor Richmond noted that the 2017 Budget will be voted on twice during the regular meeting to follow. During that time, Ald. Kohley had seconded. No votes were taken.

Ald. Wilson made a motion to adjourn the meeting. Ald. Kohley seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Board of Alderman held a regular meeting Tuesday night November, 2016 at 7:00 P.M.

Those present included Mayor Greg Richmond, Alderpersons Alice Kezar, Calvin Wilson and Roger Coe. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Police Chief Curt Drake and Asst. City Clerk Karla McNorton. Also present were Carol Coe, Shauna Lewis, Ron Johnson, Kevin Keeney, Wally Jeffers, John Bunch and Megan Davis from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM. The Mayor noted Ald. Kohley was not present.

The Board discussed the minutes from the regular meeting held on November 15, 2016.

Ald. Wilson made a motion to approve the minutes from the regular meeting held on November 15, 2016. Ald. Kezar seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed the minutes from then special meeting November 29, 2016. Ald. Wilson made a motion to approve the minutes from the Special Meeting November 29, 2016. Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Mayor acknowledged Shauna Landess to discuss the repairs of her house at 108 W. Williams. Ms. Landess apologized for not being present at the last meeting as she was in the hospital. Her son Joseph Lombardo spoke to the Board and explained he had the shingles and needed more plywood and a few other things and he will begin working on the roof. He explained to the Board he has a few men working with him and feels he can complete the roof and have it cleaned up by the third (3^rd) week of February. The Mayor did explain he will need a Contractor’s License and Asst. City Clerk McNorton also noted he would need to bring his General Liability insurance paperwork. Ald. Wilson made a motion to extend the repairs needed on Shauna Lewis’s house until the first Council Meeting March 7, 2016.  Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

It was discussed that this is an annual membership that we pay to MO. Rural Services Corp.

Ald. Coe made a motion to approve the Mayor signing the membership agreement for MO. Rural Services Corp. for $200.00. Ald. Wilson seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210.

The Mayor noted and this will be the first reading, by title only of Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210. Ald. Wilson made a motion to accept the first reading  of Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210.

The Mayor noted and this will be the first reading.  Ald. Kezar seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed the waivers for the Holiday Express Train parking. Ald. Wilson made a motion to have the Mayor sign the waivers for parking for Holiday Express Train. Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed setting 2017 Budget meetings. It was agreed to set the Budget Meeting for December 19, 2016.

Citizens Business: Mr. Bunch brought up that he had read the minutes from the previous meetings about his request to have his trash line item removed. He noted that in the minutes it says that if you have a phone, you pay for the service whether you use it or not, but he noted that you do get charged more if you make a long distance call. Asst. City Clerk again explained that there would be no way to let the sanitation company know to pick up at this house and not that one as they’re out at 2:00 A.M. and are not looking at addresses. It was brought up by Mr. Bunch that he believes Mr. Wagner is related to one of the office workers and he feels that is the reason his trash line item was not removed. Mayor Richmond noted that he did not feel that was the reason. Mayor Richmond then noted that the Board had decided to leave the line item on his bill at this time.

Old Business: There was no old business

New Business: There was no old Business

Department heads:   

• Chief Drake- Nothing to report
• Denis Kolb- Not present
• Meghan Sexson- You have your monthly report for November and it was a good month and December is looking to be a good month also.
• David Brodie – Brodie noted he got the ten (10) flashlights with 9 volt batteries for the Holiday Express Train coming. He also noted he had brush hogged the property between Whitmore and Wall and the City property across the road. McNorton noted that the Livingston property is going to need to be roped off as they do not want any parking on the property the day of the train. Brodie then noted he has confirmation that the porta-potties will be here Monday afternoon or Tuesday morning.  The Mayor noted he has asked McNorton to put on Facebook that we need two more volunteers as elves for the Holiday Express Train and they need to be 18 years or older. The Mayor also noted he met with the School Board and asking for school to be let out that day was unsuccessful. Chief Drake noted that Goodman Elementary will be making sure there is no parking on the school property until school has been let out. Drake also noted he asked for an All Call to the parents to make sure your kids walking home know there will be a lot of traffic and to be extra careful on that day. Drake also mentioned a meeting is set up with Mike Hall, McDonald County Sheriff, Chris Owen, Pineville Marshall, Daniel Garner, Police Chief of Anderson, Lisa McColl with McDonald County 911 and Mike Ross with Freeman Ambulance Service to discuss where what role each entity will take during the Holiday Express event at 9:00 A.M. on the 9^th. Brodie then mentioned he has the barricades, he just needs to know where to place them.  Drake mentioned the corner of B Ave. and Janice and mud alley.                
• Karla McNorton – Michael Barnett with Ward and Spirit church (behind Cornerstone Bank) will be handing out hot chocolate at the gazebo for the x-mas parade. The Board needs to discuss if they will be giving the employees a Christmas bonus this year.  It was discussed how much the bonus was last year.  Ald. Wilson made a motion to give all Employees a $50.00 bonus for Christmas.  Ald. Kezar seconded. Ald. Coe seconded. Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

Ald. Kezar made a motion to approve the bills in the amount of 48,715.83 including transfers. Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

Ald. Wilson made a motion to adjourn the meeting.  Ald. Kezar seconded.  Ald. Coe, Kezar and Wilson voted aye with 0 nays.

SPECIAL COUNCIL MEETING

Tuesday November 29, 2016

The Board of Aldermen held a Special meeting on Tuesday night November 29, 2016, at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Roger Coe. Also present were City Supervisor David Brodie, Police Chief Curt Drake, Emergency Management Director Denis Kolb and Asst. City Clerk Karla McNorton. Also present were Michael Richmond, Lois Kolb, Clyde Davidson, Samantha Hamilton from the Goodman Elementary School and Jim Morgan.

The Mayor called the meeting to order at 7:00P.M.

Discuss Holiday Express Train preparations:

The Mayor noted that his wife, daughter, son-in-law, Tanya Lewis, Tracy Heath, Stacy Williams and a few others are willing to volunteer as elves for the Holiday Express Train.

The Board discussed how many people are needed to assist with parking and what time they should arrive. It was agreed at least 9 people are needed to assist with parking, this would include an officer at each location we have designated and they should arrive by 2:00 P.M. The Goodman Betterment club and Banner Nazarene are willing to assist with parking attendants and just need to know how many people they need each. Curt noted he is going to reach out to Mike Hall with McDonald County to see if he can reach out to Newton County and see if we can get some assistance for that day. Clyde noted he will be able to get the church bus from Banner Nazarene to shuttle people back and forth from the ballpark. It was also discussed possibly putting an ad in the paper with a map showing the locations where parking will be available. David asked about getting flashlights for the people helping park and it was agreed to get some flashlights for the attendants.

The Board then discussed the lighting for the locations where parking will be available. David noted the one he has reserved from Scotts Rental is to light around 7 acres. Clyde noted he was able to borrow a light as well. It was agreed we need to try and get additional lighting if possible and that the Porta-Potties will be located across from the train.

The Board then discussed how many barricades and cones are needed and where to stage them. David noted he has ordered 6 new barricades and with the ones we already have, he believes we have plenty. It was discussed that we may need additional cones and Clyde noted he may be able to get some from the corvette club.  Curt then noted that Mike Ross with Freeman Ambulance Service will be here with an ambulance in case any medical services are needed and Mike Ross has cones we can use if needed. It was agreed we can stage everything in the garage at the City Hall.

Samantha Hamilton from the Goodman Elementary asked if the Board had considered blocking off School Street at any time since school will be in session on that day. The Mayor noted that he cannot promise that the street will not be blocked off, but he will do his best to keep it open. Ms. Hamilton then asked if the Mayor could attend the School Board meeting on Thursday December 1, 2016 to discuss possibly closing the school on that day as it was agreed there will be at least three times the traffic in town and she is concerned about the children walking home from school and possibly getting injured by a motorist trying to find a place to park. The Mayor stated he could possibly attend. Curt noted he will also try to attend.

It was then noted that KCS has come and cleaned the area around where the train is to be located. Jim Morgan noted he would like to bring his road roller and smooth it out even more.

Ald. Kohley noted that Emergency Management will be in service if anything is needed.

Mayor Richmond then went over the Community Assistance Requested from KCS, which are notifying local schools, who may wish to invite students by sending notes home with students, notifying other community groups and merchants , who may want to establish activities around the trains events, coordinating with local public safety officials, coordinating a group of eight volunteers, ages 18 and older, coordinating additional giveaways, ensuring public restrooms are available and providing a contact mobile phone where a local point person can be contacted the day of the event.

It was agreed to have another meeting to verify all the preparations are in place on December 13, 2016 at 7:00 P.M.

Ald. Kohley made a motion to adjourn the Special meeting. Ald. Coe

Seconded. Ald. Kohley, Coe, Kezar and Wilson voted aye with 0 nays.