The Board of Alderman held a regular meeting Tuesday night December 20, 2016 at 7:00 P.M.
Those present included Mayor Greg Richmond, Alderpersons Alice Kezar, Keith Kohley, Calvin Wilson and Roger Coe. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Police Chief Curt Drake, Senior Officer John Wynn and Asst. City Clerk Karla McNorton. Also present were Carol Coe and Lois Kolb.
The Mayor called the meeting to order at 7:00 PM.
The Board discussed the minutes from the regular Board meeting held on December 06, 2016. Ald. Wilson made a motion to approve the minutes from the regular meeting December 6, 2016. Ald. Kezar seconded. Ald. Coe, Kezar and Wilson voted aye and Ald. Kohley abstained.
The Board discussed the minutes from the Special Meeting December 13, 2016. Ald. Wilson made a motion to approve the minutes from the special meeting December 13, 2016. Ald. seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.
The Board discussed the minutes from the Special Budget Meeting December 19, 2016. Ald. Wilson made a motion to approve the minutes from the special meeting December 19, 2016. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.
The Mayor read the second reading by title only Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210. Ald. Wilson made a motion to approve the second reading of Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210. Ald. Coe seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.
The Board discussed Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. The Mayor noted this will be voted on twice. Ald. Wilson made a motion to approve the first reading of Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.
The Board discussed Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. The Mayor noted this will be voted on twice. Ald. Wilson made a motion to approve the first reading of Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.
The Board discussed hiring Joseph Haswell for the position of Reserve Officer.
Ald. Wilson asked Chief Drake if Mr. Haswell had his Missouri Commission? Chief Drake replied that he did have it. Drake noted he graduated in 2014 and has passed his background check. Ald. Coe asked if he had worked in Arkansas where he resides? Drake replied he worked for Pea Ridge, AR. for about three months. Ald. Wilson made a motion to hire Joseph Haswell for the position of Reserve Officer. Ald. Kezar seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.
Citizens Business: None
Old Business: Ald. Wilson noted once again that the Board needed to figure out about putting an awning outside the City Hall.
The Mayor noted that he had discussed with City Supervisor Brodie about getting a new light outside the door of the City Hall.
Ald. Kohley noted that there is a light at the Emergency Management Department building that stays on all the time. It was agreed to have Brodie look into it and see if he can fix it.
The Mayor noted he wanted to thank everyone for their hard work on the Holiday Express Train. He also noted that Doniele Carlson from KCS said the Holiday Express Train event went great and they should be able to come back in a few years. Brodie suggested writing a thank you letter to all the departments that assisted with the event. It was agreed to send letters to all divisions.
New Business: Asst. City Clerk McNorton informed the Board she had received the Commitment letter from Nick Myers, CPA for the 2017 Audit after the agenda had been posted Friday and it need to be voted on for the Mayor to sign and the $4605.00 that is to be included with the letter does not have to be sent until after first meeting in January. Ald. Kohley made a motion to approve the Mayor signing the commitment letter for Nicky Myers, CPA. Ald. Wilson seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.
Tax Collector Sexson brought up about City Clerk Paula Brodie’s retirement. She wanted to know if we should put an ad in the paper about her retirement party December 31, 2016 from 2:00 P.M. to 4:00 P.M. It was agreed to put it in the paper, on Facebook and the City’s website. It was also agreed to order two sheet cakes and some mints and punch for the event.
Department heads:
A. Chief Drake- Noted that he wanted to thank all the departments that came and helped with the Holiday Express Train.
B. Denis Kolb- Nothing to report. Ald. Kohley noted that the printer for the Emergency Management Department is broken and would like to purchase a new one for around $30.00. It was agreed to get the department another printer. Kohley also noted there is a slight chance of severe weather Christmas Eve.
C Meghan Sexson- Nothing to report.
D. David Brodie – Brodie reported he had a problem with the U.V. lights again at the treatment plant and had to replace 3 ballasts today and ordered three more from Amazon today at $84.00 each. He did contact Gilliam Electric about ordering them and Gilliam suggested Amazon. Brodie did note that Gilliam Electric will be coming by next Tuesday to look the ballasts as he feels there is something not right with them. It was asked if having extra ballasts on hand would be an advantage and Brodie does not want to have too many on hand until he figures out what the issue is.
E. Karla McNorton – noted that the City Hall will be closed on Friday, December 23rd at 11:30AM and reopen at 7:30AM on December 27th, 2016 for the Christmas Holidays. The City Hall will be closed January 2nd in observance of New Year’s Day.
The Board discussed the bills in the amount of $45,345.90 including transfers. Ald. Kezar made a motion to approve the bills in the amount of $45,345.90 including transfers. Ald. Kohley seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.
Ald. Kohley made a motion to adjourn the meeting. Ald. Wilson seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.