Author: wpadmin

The Board of Aldermen held a meeting on Tuesday night June 19, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson and Kristen Lett. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West and Officer Curt Drake. Guests included Carlton Lewis, Crystal Vaughan and Joyce Haynes. Alderman Hess was absent.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on June 5, 2012. Ald. Kohley moved to approve the minutes. Ald. Wilson seconded. Ald. Wilson, Lett and Kohley voted aye with 0 nays

The Board discussed the need to get a prevailing wage determination so that advertisements for bids for electrical hook ups for generators for Police Department and City Hall could be placed in the newspapers.  The Mayor asked if the Board could advertise the project as two separate projects since one was for the Police Department and one is for the City Hall. He noted that if the project comes in over two thousand dollars it has to be bid as a prevailing wage job. David stated he thought that the project should be considered one project to assure the Board is keeping with the Prevailing Wage Laws.  Ald. Wilson moved to keep the two projects together, apply for a Prevailing Wages Determination and place an advertisement for bids in the paper. Ald Kohley seconded. Ald Lett, Kohley, and Wilson voted ayes with 0 nays.

The Mayor stated that he had tried to contact Dave Taylor from MODOT in regards to the City’s question about their posting signs stating no Jacobs Breaking Systems allowed within the City Limits on State Highways. The Mayor stated that he had a message that Mr. Taylor had called him back. Ald. Wilson stated that he did know that other towns did have such signs. He said that jake breaks are not required by law so he did not see why MODOT would have a problem with the City putting up the signs.  The Mayor stated before going to the trouble and expense of passing an ordinance and purchasing signs he would like to hear from MODOT first.

The Board discussed a request from the McDonald County Health Department asking the City to become a partner in their request for a $300,000.00 grant from the Missouri Foundation to address health issues within the County. The Mayor stated that they were asking for the Board to appoint a liaison to meet with the health Department employees to discuss the use of the grant fees. Mayor stated he would volunteer to be the liaison if the Board wanted him to. Ald. Lett moved that the City should become a partner with the McDonald County Health Department and that Mayor Richmond should be appointed the Liaison from the City.  Ald. Kohley seconded. Ald. Lett, Kohley and Wilson voted aye with no nays.

The Mayor read a letter from Callie Hudson regarding her Consulting Services for Grants. The letter stated that Callie had gotten a new job as Associate Director of the Ronald McDonald House and therefore would not be working on Grants. She did offer to be of assistance if the Board had any questions about future grants that they applied for. The Clerk noted that the Board had finally received the closing paper work on the CDBG Grant on the Water Improvement Project. This will allow the Board to apply for future CDBG grants.

The following department head reports:

Tom West- No reports

David Brodie stated that he had given the Board copies of maps of areas of streets in town that he felt should be addressed first for street repairs. He said as the Board members all work during the day he and David had gone around the town selecting spots that they felt were the worse. He had drawn the maps after measuring the areas and had included existing manholes. He said he was sure the Board would like to add some other areas to the list. He said he did not include Riley Street and B Ave. as both of those streets need to be completely redone. He asked the Board to look at the maps and to go out around town checking other areas. David stated that the contractors will grind the starting and ending points of the areas and then put down a two inch over lay and some leveling coats. Ald Kohley asked if the Board had a ball park figure for the costs. The Mayor stated that he thought before they had been told in the past around $18,000.00. David said he felt just leveling and over lays to the worse areas would be a doable project costs wise, but putting in base rock and redoing the complete streets would not be. The Mayor asked for Garner St. at the beginning of 59 Hwy to the driveway of Casey’s be added to the list. David suggested the Board keep looking to see what streets needed repair the most. The Board agreed that this job would also need a Prevailing Wage Determination. David said that he would get together with a few of the contractors just to get some basic idea of the costs. The Board agreed that once they get bids they would know if they could add more locations to be repaired.

David informed the Board that there was a continuous sewer problem at 122 Russell Street. He said that the owners had been working on the problem for several years. He said that he has tried to help them with the problem. He said that recently they had more problems with the sewer and that he had looked into it again. He said that during the Water Improvement Project he believed the contractors had broken the line and had not repaired it correctly. He said that he believed about 25’ of the line needed to be dug up and repaired correctly. He said that he felt that by all rights the city should repair it. He reported that he had talked with Chris Morgan and that Chris had said he could do the repairs for $500.00. Ald Wilson moved to approve hiring Chris Morgan to fix the sewer line at 122 Russell. Ald Lett seconded. Ald Wilson, Lett, and Kohley voted aye with 0 nays.

David said that he and David had gotten the houses that were foreclosed on mowed.

David asked the Board to let him know if they know of any others that need to be mowed.

Denis Kolb-  was not present.  Ald. Kohley stated that he had looked for a monitor for the Emergency Management Department to use with the rebuilt water computer. He said that he felt that Best Buy had the best monitor for the price. He told the Board that Best Buy had one for $89.99. Ald. Wilson moved to purchase the monitor for 89.99 from Best Buy. Ald Kohley seconded. Ald. Wilson, Lett and Kohley voted aye with 0 nays.

Dawn Bunch – was not present

Paula Brodie – noted letter written to John Britt and Rockie and Bonnie Helms asking them  to  mow their properties. She said that Calvin had agreed to mow the  Helm’s propery.

                      – note news release for 22^nd Annual City Wide Yard Sale. Board agreed to  place a bigger ad in the Big Nickel this year.

                      – noted memo on MOPERM meeting. Board needs to go over policy.

                      – the Clerk asked the Board to consider purchasing a new lap top for the City Hall. She stated that her lap top was one purchased from the Highway Patrol  years ago for $100.00. She noted that at the last meeting she could not even get it to come on and had to take the Board meeting minutes by hand. She  said that she had included in the Boards packets different quotes from Walmart and Best Buy. She stated that she felt the Hewlett Packard 15.6” was the best buy for the money. She noted that the hard drive memory was                           more on the Walmart Computer versus the same computer from Best Buy.                             She stated that it cost $328.00.  Ald. Wilson moved to purchase the Hewlett  Packard lap top for $328.00.  Ald. Kohley seconded. Ald. Lett, Kohley and  Wilson voted ayes with 0 nays.

                      – note that the Clerk gave Board and Police Department a copy of the City                              Code on parking regulations. Officer Drake had asked the Board to draw up an ordinance to restrict parking close to intersections. The existing Code already addressed that parking problem. Ald. Wilson stated that the  ordinance read that people have to park 30 feet back from an intersection.  Ald. Wilson stated that Section 355.060 reads that if the roadway is not more  than twenty (20) feet wide cars cannot be parked along the street. It was noted for the Police Officers to enforce the no parking it had to be posted.                                   The Officers decided that they would talk to people first informing them of the law and then if necessary some signs could be ordered and put up. Put  them up in problem area only.                            

The Board discussed the following new business: The Mayor stated that he had a lady who lives on West Splitlog ask him to put up a speed limit sign or a child at play sign. It was noted that West Splitlog is outside the city limits. Ald. Wilson moved that the Clerk should write a letter to the McDonald County Commissioner’s with the lady’s request. Ald. Kohley seconded.  Ald. Lett, Kohley and Wilson voted aye with 0 nays.

Ald.  Kohley asked where they were on the annexation of 59 Hwy.  It was noted that nothing else has been done on it.

The Board discussed the bills in the amount of $38,514.48 including transfers. Ald. Wilson moved to approve the bills in the amount of $38,514.48. Ald. Lett seconded. Ald. Lett, Kohley and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Lett seconded.  Ald. Lett, Kohley and Wilson voted aye with 0 nays.                                                                                                  __________________________                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 Approved: ____________________

 Date: ________________

 

The Board of Aldermen held a meeting on Tuesday night June 5, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson, Kristen Lett and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Officer Curt Drake, Tax Collector Dawn Bunch and Denis Kolb, Emergency Management Director. Guests included Carlton Lewis, Crystal Vaughan, Steve Wimpey, JR Fisher, Kyle Hill and Joyce Haynes

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on May 15, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays

The Board discussed electrical hook ups for generators for the Police Station and City Hall. Ald. Kohley stated that during a storm last week he was afraid that the Emergency Management Department that is located in the Police Station was going to lose power. He stated that the City needed to get the quick connects installed so that a generator could be started as soon as there was lost power.  It was suggested that the Board place an advertisement in the paper again seeking bids to install the electrical connections at the Police Station and City Hall. Ald. Wilson moved to approve running the advertisement. Ald. Kohley seconded.  Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays

The Board discussed drawing up an Ordinance making it illegal for trucks to use their Jacobs Breaking Systems within the City Limits. The Mayor noted that he understood that MODOT has to give the City a permit to install the “No Jacobs Breaking Systems allowed signs” and that they will not allow them on State Highways because of the safety issue. David Brodie informed the Board that the signs would cost $28.95 for a 24” by 24” or $67.95 for a 36” by 36” plus shipping and handling. The Mayor stated that he would contact MODOT to see if they will allow the City to place the signs on State Right of Way.

The Department heads gave the following reports:

Tom West- Was not present

David Brodie – reported that he had contacted KCS about the complaint on the railroad crossing on School Street. He said that they had placed asphalt on the crossing and that it seemed better.

                      – reported that he had two pumps from the Southwest Lift Station break. He said the first one could not be repaired so he talked with the Mayor and the Mayor approved his ordering a new for $4,742.00. The other pump had gotten hit by lighting but was repaired for around $700.00 which was lower than the City’s insurance deductible.

                       – reported that they had fixed the fireplug by the pallet mill.

                       – reported that the air line in the treatment plant was leaking, and that he and David were going to try to repair it in the morning.

Denis Kolb – no report. 

Dawn Bunch – monthly report in packets.

Paula Brodie – note talked to Mrs. McCoy informing her that she had a deadline of June 29^th to tear down her house. Mrs. McCoy told her that she would have it done by then.

                    – noted that Empire District was contacted about brush covering up street lights

                      – reported that billing statements were created and given to the Tax Collector for four residences for mowing by the City.

The Following old business was discussed:                 

David discussed with the Board the possibility of repairing some of the intersections and really bad spots on the city’s streets.  The Mayor stated that he felt that the Board needed to pick out the worse spots with input from Citizens and David and then decide which ones they want to repair first. He stated that the City could use some of the water department’s lawsuit settlement money to do the repairs. He suggested using around $50,000.00 to $60,000.00 of the funds.  David noted that most of the worst spots have manholes which mean they need to be either raised or lowered before the asphalt is put down. Steve Wimpey asked if the board could have the cracks sprayed and also noted that Ozark trail in front of the Depriests house was really bad. The Mayor suggested getting a list together and then ask for quotes. 

Ald. Kohley is going to look for prices for a monitor for the Emergency Management computer.

Officer Drake noted that the corner of Williams and Whited is very dangerous. He said that people park their cars on the street. Because of the parked cars, motorists cannot see the children that tend to play near or on the street. Ald. Wilson said he thought there was a city code that did not allow people to park on the street.  The Board is going to look into the ordinances to see if there are any of the codes that can be used to take care of this problem. 

Steve Wimpey asked if anyone had checked on the decals for the patrol cars. Officer Drake stated that Tom has discussed the decals with Aaron Hutchinson and he is looking into prices.

There was no new business.

The Board discussed the bills in the amount of $22,210.93 including transfers. Ald. Wilson moved to approve the bills in the amount of $22,210.93. Ald. Kohley seconded. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays                                                                                                  __________________________                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 Approved: ____________________

 Date: ________________

 

 

The Board of Aldermen held a meeting on Thursday May 4, 2012 at 6:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present was Clerk Paula Brodie.

The Mayor called the meeting to order at 6:00 PM.

The Mayor noted that the Board of Aldermen is holding a closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald Kohley moved to go into closed session at 6:00PM. Ald Wilson seconded. Ald Kohley, Hess Lett and Wilson voted aye with 0 nay votes.

The Board came back into open session at 7:10PM

The Mayor stated that he would like to announce that the Board had agreed to offer the Asst. City Clerk job to Karla McNorton.

The Board agreed to ask Crystal to stay on until she has shown Ms. McNorton how to do the next water billing.

Ald. Wilson moved to adjourn the meetings at 7:13PM. Ald Kohley seconded. Ald. Wilson, Hess, Lett and Kohley voted aye with 0 nays.                                                                                                                                               

 

      __________________________

                                                                                           Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                             Approved: ____________________

                                                                                               Date: ________________

 

The Board of Aldermen held a meeting on Tuesday night May 1, 2012 at 7:00 PM.  Those present included Alderpersons Keith Kohley, Calvin Wilson, Kristen Lett and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake, Municipal Judge Clyde Davidson, Tax Collector Dawn Bunch and Dens Kolb Emergency Management Director. Guests included Lois Kolb, Joyce Haynes, Kyle Hill from Kurm Radio, Crystal Vaughan and JR Fisher. Mayor Richmond was not present.

The Acting President Lett called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on April 17, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

 The Board of Aldermen discussed the minutes from the meeting on April 23, 2012. Ald. Wilson moved to approve the minutes. Ald. Hess seconded. Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the meeting on April 26, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Lett voted aye with 0 nays.

The Board discussed Bill # 2012-430 for Ordinance # 2012-440, the revised Budget for 2012

Acting President Lett read by title only for the first reading of Bill # 2012-430 for Ordinance #2012-440.

Ald. Kohley moved to approve the first reading of Bill # 2012-430 for Ordinance #2012-440. Ald. Wilson seconded. Ald. Wilson, Kohley, Hess and Lett voted aye with 0 nays.

Acting President Lett read by title only for the second reading of Bill # 2012-430 for Ordinance #2012-440.

Ald. Wilson moved to approve the second reading of Bill # 2012-430 for Ordinance #2012-440. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson and Hess voted aye with 0 nays.

The Clerk noted that the only changes to the budget were the employee’s raises and moving the Capital Addition from the Recreation Department back to General Fund. It was also noted that the bill was read two times during this meeting as the raises went into effect on April 16^th, 2012.

The Board discussed starting condemnation proceedings of 122 N. School Street. David noted that he and city building inspector William Mosby had inspected the house and Mr. Mosby had told him to tell the board that the house needed to be condemned. Ald. Wilson made the motion to start the condemnation proceedings. Ald Kohley seconded. Ald. Kohley, Wilson, Hess and Lett voted aye with 0 nays.

 Department heads gave the following reports:

Tom West- Chief of Police Tom West gave the Board a list of prices for a replacement patrol car to replace the white Crown Victoria. Prices were from Joe Watts, Vinita Ok..  He also gave the Board a list of prices from Capitol Chrysler Jeep, who has the Missouri State Contract.  He said that the Chrysler contract was for a new 2012 4WD ½ ton Crew Cab, 4 door Dodge Ram Pickup for $20,377.00. He noted that the new vehicles would include a warranty were the vehicles from Joe Watts are rebuilt wreck cars. Tom recommended purchasing the new versus the used because of the warranty.  Ald. Lett asked why they would want a pickup. Tom said that the Highway Patrol is going to pickups because the Crown Victoria’s are not being made anymore. Crystal Vaughan asked where the money was going to come from in the budget. It was noted that there was nothing set aside for capital additions in the 2012 budget, but the Board could use General Fund CD’s or left over funds in the General Fund from 2011 as they did for the ballpark lights. Ald. Wilson stated that the cars that Joe Watts has are all rebuilt wrecked vehicles. Tom said he would like to see the Board purchase the pickup. Ald. Lett stated that she felt the Board should think about it until the next meeting. It was suggested that the insurance should be looked into before purchasing a different vehicle. Clyde Davidson said it might be good for one Board Member and the Mayor look at the proposals and suggest which would be best to purchase.  The Board agreed to table until the next meeting.

Tom said that the officers would need to qualify at the gun range this year. He asked the Board to allow him to purchase ammunition for them to practice and to qualify. Curt said that he had looked up prices on the internet and he thought $300.00 would cover the costs. Ald. Wilson moved to allow Tom to purchase ammunition for $300.00. Ald Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

David Brodie –asked the Board to allow him to purchase mosquitoes spray to spray around the town. He said he is had enough to spray the next time but would need more after that. He said it took 2 and ½ gallons per spraying and that the cost was $256.00 per case which is a 5 gallon container. Ald. Wilson moved to allow the purchase of 5 gallons of mosquitoes spray. Ald. Hess second. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

David noted that to cut the tree down on Ozark Trail near Mrs. Wilson’s house is going to cost the City $300.00. He said Scott Mitchell is scheduling to get it cut down.

Denis Kolb- had no report 

Dawn Bunch – nothing other than her monthly report.

Paula Brodie –   Noted the notices for Junk/Salvage/Inoperable Cars Etc. in the Boards packet. She asked them if it was OK to use the notices. She said Tom or the City Employees would be placing them at residences around town. She was asked to keep a list of any addresses that the notices are placed.                       

• Noted report from Harry S. Truman Coordinating Council Meeting. She read the paragraph from Bruce Hively from USDA Rural Development.
• Asked the Board how they wanted to handle mowing of properties that have gone into foreclosure. She noted that the charge to mow could be added as a tax lien on each property. Crystal Vaughan stated she hated to see the cost added to the tax lien because whoever buys the residence would have to pay the expense. The clerk noted that she had been receiving complaints from other citizens and that she did not think it would be fair for all of the other tax payers to pay for the mowing of properties that have been abandoned. It was noted that most of the properties have taxes owed on them, so anyone purchasing the properties would know what they were paying before doing so.
• David noted that the city of Joplin is charging $150.00 for each mowing.  The city would not be mowing properties that have people living in the houses. Those owners will still be responsible and tickets will be given to those who do not keep their properties mowed.
• Clyde Davidson said that the Board should set a range to charge varying on the size of the lots. David was asked to contact the City of Joplin to see how they charge. There was discussion on whether the City will hire someone to do the mowing or have the city employees mow the properties. The Board tabled for further discussion at the next meeting

 The Board discussed the following old business:

                            1. Note that the Board is holding interviews of applicants on May 4, 2012 at 6:00PM, under RSMO. 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the                           employee is discussed or recorded.                  

Tom asked if the Board was going to have speed bumps placed on Janice Street near the park. David said that he did not think it was a good idea.  He said it would make snow plowing difficult; the streets are already in bad shape, and adding speed bumps would not help. Ald. Lett stated that the police needed to patrol more.

Mr. Hensly from 118 Garner Street asked if the Board could supply dirt to help him divert water runoff that is eroding his driveway. He said it started from when the water project was done. Acting President Lett said the Board might want to look at it first before committing to fixing the problem. The Board agreed to look at the situation before making any decision.

Clyde reported that the Recreation Board had purchased the digger, which works well. He noted that nine of the lights that were installed have bad ballasts in them. He said he believed they probably went bad during storage but that they were going to cost $200.00 each to repair. He said Mr. Helm has given the Recreation Board a price on repairing the lights for around $1,000.00. He stated that the Recreation Board might need help with the Sam’s Club bill until they start making money from the concession stand.   He said once they start making money they can pay their bills. Ald. Wilson moved to help the Recreation Board with any shortages. Ald Kohley seconded. Ald. Wilson, Lett, Kohley and Hess voted aye with 0 nays.

The Board discussed the following new business:

Ald. Wilson stated that he had received a phone call from a citizen regarding the tearing down of the chicken houses owned by the Christerson’s. He said that the citizen told him that the trash and insulation is flying around and getting on other peoples properties. The Clerk noted that the city hall had received a complaint in the past and that she had contacted Mrs. Christerson about the complaint and that she immediately took care of the problem. The Board asked Paula to contact Mrs. Christerson telling her of the problem and asking her to talk with her contractors about keeping picked up as they tear down the chicken houses.

Acting President Lett acknowledged JR. Fisher who stated that he is concerned about the break-ins around town. He said that he has been broken into three times, and one of the items stolen was a gun. Chief West told him about a new law that he believed was recently passed by the state legislature. Chief West stated that he believed it read that if someone was breaking into your home or business you are allowed to protect your properties. Chief West also stated that every town and county in the area have had break-ins. He said that all of the law enforcement agencies are working on finding out who is breaking into the houses and businesses.  He said they are working on following up leads and trying to find out who it is. It was asked if the Police Department change up shifts. Chief West stated that they have tried to do that but that it has not helped. Acting President Lett asked Chief West to go ahead and try changing shifts. Chief West stated that Mr. Fisher’s gun is in the computer nation wide as being stolen.                        

Clyde Davidson suggested that by word of mouth neighbors could watch out for neighbor’s properties within a neighborhood.

Acting President Lett acknowledged Kyle Hill from Kurm Radio who stated that he had looked up the Missouri State Statute that Chief West was commenting on. He said it was RSMO 563.041, use of physical force in defense of property. He proceeded to read the statute to the Board.

David suggested the Board not give out legal advice, suggesting citizens should inquire of an attorney as to what is legal or not in regard to the protection of their properties.  

David told the Board that the Community Building had been broken into too and needed a new door. The Board suggested him contact Drew Sarratt for an estimate to install an iron door like he had at the ballpark.

Acting President Lett acknowledged Dawn Bunch who informed the Board that a Bright Futures group was being organized in Goodman. She stated that the group worked to help with the needs of school children, helping to motivate them to stay in school and to help their families. She said that they were hosting a movie night at the Goodman School on Saturday evening at 6:00 PM. She said the movie, hotdogs, popcorn and pop were all free. She said they were hosting the meeting to get information out to the public on the Bright Futures group. She noted that there is a group in Neosho.

The Board discussed the bills in the amount of $9,339.66 including transfers. Ald. Kohley moved to approve the bills in the amount of $9,339.66. Ald. Wilson seconded. Ald. Wilson, Lett, Kohley and Hess voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Wilson, Hess, Kohley and Lett voted aye with 0 nays.

                                                                                                  __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                               Approved: ____________________

                                                                                               Date: ________________