Tuesday October 16, 2018
The Board of Aldermen held a regular meeting on Tuesday October 16, 2018 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Ron Johnson. Also present were City supervisor David Brodie, Tax Collector Meghan Sexson and City Clerk Karla McNorton. Also present were Carey and Tim O’Brien, Kevin Keeney, Tammie Davis, Roger and Carol Coe, Greg Beckner, Jerry Pierce, Ed Tuomala and Sally Carroll from the McDonald County Press.
Mayor Richmond called the meeting to order at 7:00 P.M.
The Board discussed the minutes from October 2, 2018. Ald. Kohley moved to approve the minutes from the meeting held on October 2, 2018. Ald. Wilson seconded. Ald. Kezar, Kohley, Johnson and Wilson voted aye with 0 nays.
Unfinished business: Mayor Richmond asked Mr. Brodie what he had found out about the gazebo on Main St. from Kansas City Southern (KCS). David noted that he had spoken with the track supervisor and we have a green light to build. They said 50 feet from the main track and it is 47 feet. But, KCS has no intention of doing anything with that piece and we can rebuild the gazebo.
New business: Karla informed the Board that we need to consider records retention for our Facebook account. The State Statute says that Social Media sites are subject to the Sunshine law request and need to be archived. The City is responsible for capturing all information relating to social media. The company Archive Social does that for the least amount of money. It is $200.00 a month or $2400.00 a year. It can be paid monthly. I have been in contact with other Cities and this is the one most recommended. The only other option is to remove the Facebook page. I have provided you with as much information as I possibly can. After a brief discussion it was agreed to put it on the next agenda.
Citizens business: Carey O’Brien informed the Board that he received a letter that they are in violation and to remove their camper. Carey stated Curt (Chief Drake) has been by several times about their property and they have done everything he has asked, and then they get this letter. Carey noted her and her husband Tim feels like they are being harassed about the camper in the yard. Mrs. O’Brien then noted that she was informed by Chief Drake that an alderman had mentioned to the rest of the Board the City should get a bulldozer to tear it down, but it was too expensive. The Board informed the O’Brien’s that it has never been discussed by the Board. Carey also noted that there are many properties that need cleaned around town, so why are they the only ones getting a letter and who decides to send them. Mayor Richmond noted that Chief Drake goes around and looks at the properties and lets the office ladies know who needs a letter. Mayor Richmond noted he will talk to Chief Drake about the situation.
Kevin Keeney then asked why he has not seen a police officer in a while. Mayor Richmond noted that Officer David has been on vacation and Chief Drake has been out ill. The Mayor noted that Officer David will be here Friday evening.
Department head reports:
Denis Kolb: Dennis noted he had given the Board a copy of what he has been working on with the FEMA safe room and asked the Board to look over it.
David Brodie: David informed the Board the Goodman sign was repaired today.
David then let the Board know they will begin hauling sludge tomorrow.
Ald. Johnson asked about the ruts over by the gazebo. David noted he has put a few buckets of gravel in them, but when it rains, more appear. He will put more gravel down. Ald. Johnson noted that he had spoken with Dr. Cummings and if we need gravel to let him know.
Meghan Sexson: Noted the Board has the September report.
Meghan then noted she will be picking up the tax book and statements at the end of the month. It is $600.00 like last year and it will have the penalties on it. The company that puts the penalties on the bottom of the staement will bill us separately and should receive it by the end of December or January.
Karla McNorton- Karla noted that the Office of State Court Administrators will be implementing Show me courts for the City on November 26, 2018. There is a three days training in Springfield November 6th, 7th and 8th 2018 and I am asking that Dana be able to attend the course. She does not need to stay in a motel, she can drive up and back those days. I am asking that Dana be able to attend the class and be paid for mileage.
Ald. Johnson moved to approve sending Dana to court training November 6th, 7th and 8th 2018 in Springfield. Ald. Kohley seconded. Ald. Kohley, Johnson voted aye and Ald. Kezar and Wilson abstained.
The Board discussed the bills in the amount of $26,942.16 including transfers. Ald. Kezar moved to approve the bills in the amount of $26,942.16 including transfers. Ald. Johnson seconded. Ald. Kezar, Kohley, Johnson and Wilson voted aye with 0 nays.
Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Kezar, Kohley, Johnson and Wilson voted aye with 0 nays.