Tuesday September 2, 2014 at 7:00 PM at the
Goodman City Hall
September 2, 2014
Regular Board Meeting
The Board of Aldermen held a regular meeting on Tuesday night September 2, 2014 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie, City employee David Sarratt, Tax Collector Dawn Bunch Emergency Management Director Denis Kolb, Officer Cagle and City Clerk Paula Brodie. Guests included Rena Gortney and Lois Kolb.
The Mayor called the meeting to order at 7:00 PM.
The Board of Aldermen discussed the minutes from the Tax Levy Public Hearing on August19, 2014. Ald. Wilson moved to approve the minutes from the Tax Levy Public Hearing on August 19, 2014. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.
The Board of Aldermen discussed the minutes from the regular meeting on August19, 2014. Ald. Wilson moved to approve the minutes from the regular meeting on August 19, 2014. Ald. Kezar seconded. Ald. Wilson, Kezar, Hess and Kohley voted aye with 0 nays.
1. The Mayor acknowledged Rena Gortney who told the Board that she had a leak in her water lines, which she has fixed. She asked the Board to consider averaging her water bill. Ald. Wilson stated that since she has repaired her broken lines he would move to average her water. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nos.
2. The Clerk noted that she had placed Wanda Parsons on the agenda because she had a very high water usage, but was not sure if Ms. Parsons would attend the meeting. The Board discussed the amount used and were informed that the city employee had shut the meter off as Ms. Parsons does not live in the home at this time.
The Board discussed Bill # 2014-451 for Ord. # 2014-461 changing the personnel policy in regards to compensation hours. The Mayor read the Bill #2014-451 for Ord. # 2014-461 for the first reading.
Ald. Wilson moved to approve the first reading of Bill #2014-451 for Ord. No. 2014-461 changing the personnel policy on compensation hours. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.
The Board discussed Bill # 2014-452 for Ord. # 2014-462 changing the personnel policy in regards to vacation hours. The Mayor read the Bill #2014-452 for Ord. # 2014-462 for the first reading.
Ald. Kohley moved to approve the first reading of Bill #2014-452 for Ord. No. 2014-462 changing the personnel policy regarding vacation hours. Ald. Hess seconded. Ald. Hess, Wilson, Kezar and Kohley voted aye with 0 nays.
The Board discussed Bill # 2014-453 for Ord. # 2014-463 restoring section 117.040 F (3) to the City Code. The Clerk noted that back in July of 2001 the Board changed the yard requirements on “R-1A”, R-1B”, “R-1C), one family residential district. She noted that the Board addressed and changed the front and side yard depth and width but did not change the depth of the rear yards. She stated that in drawing up Bill # 2001-325 for Ord. # 2001-335 she changed the front yard depth and the side yard width but accidently left off number (3) which was the rear yard depth. She stated that to correct this, the Board needed to pass an Ordinance with the Section F (3) added back in.
The Mayor read the first reading of Bill #2014-453 for Ord. # 2014-463 restoring Section 117.040 (F (3). Ald. Wilson moved to approve the first reading of Bill #2014-453 for Ord. No. 2014-463 restoring Section 117.040 F (3) to the City Code. Ald. Kezar seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.
The Board discussed the following old business.
Ald. Kohley stated that the employee’s barbeque is set for 2:00PM on September 28, 2014. The Board agreed to have the clerk purchase the pork steak.
Ald. Wilson asked about the awning for the City Hall. He noted that he had been asking for the Board to do something to cover the sidewalk for customers, during inclement weather. The Board agreed to have David contact 3 contractors for estimates. It was noted that the job would have to be done by prevailing wage and that if it cost more than $5,000.00 it should be put in the paper asking for bids. The Board agreed that when David calls the contractors he needs to inform them that if the estimates come in over the $5,000.00 the Board will have to refuse those estimates and put the job out for bid by advertising in the paper. Those contractors can then bid again.
Mayor discussed the need to get the necessary equipment to set up the Board room for teleprompting of meetings. The Clerk is to ask Michael Keels about what is needed and an estimate of cost.
The Board discussed the following new business:
Department head reports:
Curt Drake-. asked if it was possible to move Zack Adamson from reserve to part to help cover sum of Bill Cagle’s hours while he is off do to an injury. Curt suggested a starting wage for any officer of $10.00 an hour. The Mayor agreed that the $10.00 an hour starting wage whether full time or part time was fair, as full time officers would also receive benefits such as health insurance, vacation and sick time and the part time officers wouldn’t It was noted that under the City’s personnel code part time is 28 hours or less. Ald. Wilson moved to establish a starting wage of $10.00 for full and part time officers. The part time officers are to be paid when scheduled to work not voluntary hours. Ald. Kezar seconded. Ald. Kezar, Kohley, Hess and Wilson voted aye with 0 nays.
-gave board the monthly report.
– reported that he has been watching Garner in regards to people speeding on the new pavement.
Denis Kolb-. -had nothing to report.
David Brodie- -had nothing to report.
Dawn Bunch – reported to the Board about a problem with the collection of interest on special taxes, such as demolition and mowing. She noted that Paula had contacted Nick Myers regarding an over charging of 4 properties with special taxes for mowing and demolition. She noted that the overage was $90.06 and her commission was $2.28. The overage was because interest of 18% was charged and it should have been 8%. Two of the property owners are now deceased and the other two properties were sold for taxes. Dawn stated that Nick said he did not think it was necessary to go back and repay the $90.06 but he asked that they talk with Duane Cooper asking his opinion. She noted that they did talk to Duane today and he like Nick felt that Dawn should correct any statements that have not been paid yet and then going forward from today start collecting the correct interest amounts. His opinion was that the $90.06 did not need to be reimbursed.
– noted that they had asked Duane to look into the legality of filing charges through the municipal court against those tax payers who do not pay their personal property taxes. She noted that she had been told that Southwest City did use these procedures. She noted that Duane had told Paula he would research the question.
– noted that the City’s code needed to be changed so that it read the same as the State Statutes in regards to the using the word penalty or interest. The Clerk is going to draw up a corrected ordinance for the Boards consideration.
– asked that her office be changed around for safety and health reasons. She asked if the Board would be agreeable to putting in a half wall so that people could pay her with having to stand behind her. She also asked that her desk be fixed with a pull out drawer to place her money box in so that it would not be sitting on her desk. The Board agreed to the changes and asked David to look into implementing the needed changes.
Paula Brodie -reported that she would be on vacation the week of the 15th of September and noted that Karla would be taking the minutes at the next meeting.
The Board discussed the bills including transfers in the amount of $87,360.78. The Clerk noted that the bills for the street improvements and for the repairs to the Police Station and the Treatment Plant are on this bill sheet. Ald. Wilson moved to approve the bills including transfers in the amount of $87,360.78. Ald. Kohley seconded. Ald. Wilson, Hess, Kohley and Kezar voted aye with 0 nays.
Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.