Minutes-November 19, 2013

~~November 19, 2013 at 7:00PM.
Regular Board Meeting.

The Board of Aldermen held a regular meeting on Tuesday night November 19, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Officer Bill Cagle, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Carol, Roger and Leroy Coe, Lois Kolb, Bobbie Ellenwood, Jim Morgan and Katrina Hine, reporter from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the regular meeting on Tuesday November 5, 2013. Ald. Wilson moved to approve the minutes from the regular meeting on November 5, 2013.  Ald. Hess seconded. Ald. Hess, Wilson, and Kezar voted aye with 0 nays.

Ald. Kohley joined the meeting at 7:05PM.
The Board addressed Citizens business: 

Jim Morgan stated that Tom West had agreed to be the Grand Marshall of the Christmas Parade. Curt noted that he had contacted KCS about stopping the train during the parade.

Bobbie Ellenwood asked if something could be done about the trash blowing across the street from LenShayVon Island Store. David noted that the store was outside the city limits, but he would go by and talk to them about it.

The Mayor noted that Kim Gallardo was next on the agenda but was not present.

The Board began the business section of the meeting starting with unfinished business.
  l. The Board decided to hold the first budget meeting on Tuesday, November 26th at 7:00PM.

  2. The Board discussed the donation for Christmas Parade candy.  It was noted that last year they had given $200.00. Ald. Wilson moved to approve giving $200.00 this year. Ald. Kezar seconded.  Ald. Hess, Wilson, Kohley and Kezar voted aye with 0 nays.

   3. The Board discussed the problem with the property at 211 S. First Street (owner, Jessie Brewington, Albuquerque New Mexico). It was noted that the Board had tried to contact Mr. Brewington several times over a period of several years and even went so far as to have citations written for ordinance violations. The Board discussed hiring someone to clean up the property and adding the cost to the taxes as a tax lien. Ald. Wilson moved to put out for bid the cleaning up of the property. Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.

Ald. Wilson brought up the cabinet for notices and the awning over the sidewalk. He said that he had a cabinet; however it was not water proof. He said if the Board had the canopy built over the sidewalk he did not think that the cabinet would need to be water proof. He stated that he would donate the cabinet if the canopy was built.

Ald. Hess suggested that there should be a spec sheet drawn up for what the Board wants down on the Brewington property so that all the bids come in the same. The Board agreed to have David and Ald. Hess draw up the spec sheets.

Ald. Kohley asked if the Board should put out for bid the awning. David stated that the Board would need to decide how they wanted the awning to be built. He said that he could have Marcus Van Dorn look at it and give them some ideas and a preliminary cost estimate. The Board would then be able to draw up the specs and put out formal bid requests.
The Board discussed the following new Business: 

They discussed renewing their membership with the Harry S. Truman Coordinating council.  It was noted that by being a member of the Harry S. Truman Coordinating Council the City maintains their requirements regarding solid waste management and that the Coordinating Council also takes care of drawing up and maintain the Hazard Mitigation Plan requirements. The Clerk noted that there is several other benefits the City could take advantage of if someone from the Board could attend the monthly meetings. The Board decided to place the decision on the membership on the next agenda.     

The following reports were made by the Department heads:
  a. Chief Drake reported that the grant that Officer Cagle had written for the city had been looked at and after doing a few suggested changes, he believed the City would receive notice that they were approved to receive the grant.  Ald. Cagle noted that the application was for in car video and audio recorders, two mobile radio units including antennas and installation and two handheld units.

  b. David Brodie- reported that the representatives from Missouri Rural Water Association will be in the city on December 4, 2013 to begin the GPS mapping on all of the City’s water and sewer lines. He noted that after communication with Michael Keels, it was discovered that the computer tower in the Mayor’s office would not handle the GPS Mapping program. Michael can get a new tower for $750.00 and he also recommended a dedicated Video Graphic Card for $95.00. Ald. Wilson moved to allow David up to $1,000.00 to purchase the new computer tower and designated graphic card. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

     -He noted that he had called Empire District about the electric poles that are leaning at the old water tower and the city hall. He said Brad Lett said he would look at them.

       c. Denis Kolb – had nothing to report.
                   d. Dawn Bunch-  was not present.
  e. Paula Brodie  – noted that the next C.O.A.D meeting is December 12 at 11:00AM at the Pineville Community Center.  It was noted that the McDonald County Coalition meeting is right after that.
       – noted that the Christmas Parade is on December 14, 2013 at 1:00PM.

Ald. Kohley said that he has had several complaints about boys riding around town on mowers. It was noted that they haul people around in utility wagons behind the mower. Curt stated that he and Officer Cagle had talked to the boys and now he is planning to talk with his parents. He also stated that the boys were working, cutting lawns, and cleaning up yards. It was noted by several people present that they have been seen on major streets after dark.

The Board discussed the bills including transfers in the amount of $38,738.47. Ald. Hess moved to approve the bills including transfers in the amount of $38,738.47. Ald. Wilson seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Wilson seconded.  Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.