Minutes-June 18 2013

The Board of Aldermen held a meeting on Tuesday night June 18, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson, Alice Kezar and Bill Hess. Also present were City Supervisor Davie Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Carlton Lewis and Lois Kolb.

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the meeting on June 4, 2013. Ald. Hess moved to approve the minutes from June 4, 2013.  Ald. Kohley seconded. Ald. Kohley, Kezar, and Hess voted aye with Ald. Wilson abstaining.

Citizen business.

The Mayor noted that the next person on the agenda was John Phillips and that Mr. Phillips was not present yet so he would be moved farther down on the agenda. 

There were no other citizens present with business for the Board

The Board began the business section of meeting starting with unfinished business.                 

  1. Discuss outdoor announcement cabinet for City Hall. David said that the 18” by 24” runs about $240.00 dollars. David stated that he had seen one at the Health Department and suggested the Board going by and seeing it. The Mayor stated that the Board could leave it as by hanging the announcements and agendas on the city hall windows. Ald. Wilson was concerned that the 18”by 24” would be too small. The Board discussed having one built. David said he would look into it and get back with the Board once he finds out. The item will be added to the agenda once David gets the new figure.

            b.  The Clerk noted that the Board was supposed to be opening letters of intent for an  Administrator and Architect for the  Post Emergency/Shelter Community Building at this meeting, however the clerks did not get the letters out in time. She noted that the letters of interest will be required by July 1, 2013 at 4:00PM and then opened and decided on at the next regular meeting on July 2, 2013.

The Mayor noted that John Phillips had joined the meeting so the Board would hear his request. Mr. Phillips stated that he wanted to thank the city first for notifying him that he had a leak. He said it was in his hot water line and that he had not heard it leaking. He said that he repaired it the day after the city notified him. He asked that the Board average his water/sewer bill. Ald. Kohley moved to approve averaging the bill.  Ald. Kezar seconded. Ald. Kohley, Kezar, Wilson, and Hess voted aye with 0 nays.

                   c. The Board discussed the reception for Tom West. Curt noted that the badge he had ordered  for Tom was not in yet. The Board decided to hold a small private retirement party instead of open to the public. The Board agreed to postpone the retirement party until the badge is in. Curt is to notify the board when the badge is in.

                   d. The Board discussed the annexation of south 59 Highway. The Clerk noted that MODOT requires a list of reasons for annexation to be included with the City’s petition to annex the highway and highway right of ways. Also needed with the petition is a map with a drawing of where the Board wants the City Limits to be moved to.

                   The Mayor asked the Board what the main advantages of the annexation are. He said that he was concerned about adding more area for the officers to patrol. David stated that there would not be  a lot of revenue however it would stop the encroached upon by the South. Curt stated that there have been times that he has chased people south of the interstate off ramp and someone will be             coming off the ramp and won’t stop even though he has on his lights and sirens. He said that if    that part of the highway was in the city limits he could stop that person and ticket them. Calvin stated that if an accident occurs just outside the City Limits the Goodman Officers cannot respond unless called on by the County. The Mayor stated that the City does need to plan for possible future growth, whether something comes of the annexation or not.

                   The Mayor stated that the expense would be minimal to petition the Highway Department. Mr. Lewis suggested going north from the City Limits to the County line but was told the Board had thought about trying to annex that section before but stopped because there had been too much opposition to it.

                   The Mayor asked why the people were against the annexation in the past and Calvin stated that   the people were concerned that the City was trying to annex their land even though the Board had tried to explain that they were only petitioning the Highway Department to annex in the Highway and Highway right of ways not their individual lands. Calvin stated that the Board will   only be trying to annex the highway and right of way from the Missouri Department of Transportation.

                   The Mayor noted that the Board had a copy of a draft letter petitioning the highway department to allow the City to annex. Ald. Wilson moved to send the letter to MODOT requesting the annexation to begin. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

                   e.  The Board discussed the property’s that were sent a letter to mow and clean up and have failed to do so. The Mayor is going to call the ones that the City has a phone number for.

The Board discussed the following new business. None     

The Department heads gave the following reports:     

a. Chief Drake asked the Board to allow him to purchase items to makeup a kit to collect evidence and interview with for the Ford Expedition. He said that there had been a kit with a camera, a digital recorder, gloves, etc. in each car. He stated that the one for the Expedition is no longer in it so he needed to make one up.  He said that in the future any officer receiving equipment from the Goodman Police Department will be asked to sign a sheet with the list of items on it so that the Board will know who has the equipment. He said that he also needed floor mats for both vehicles.  Curt also stated that he had been looking for one of the bullet proof vests but had not found it yet. He said he was sure that it would fit the new officer. He noted that the camera is about $90.00 to $150.00, digital recorder around $60.00, a gun box $10.00 and about $5.00 for each floor mat. Ald. Kohley moved to approve Curt purchasing the items for the kit not to exceed $300.00.  Ald. Wilson seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

The Board discussed where to park the Ford Expedition. They left it up to Curt and the Mayor to decide.

Curt noted that the number 2 badge is missing, however he does have the number 1, 3, 4,5 and 6. He stated that Bill Cagle will be Goodman 3.

b. David Brodie reported that the back hoe needs kingpins and that they run $93.00 to $105.00 per side. That is not including installation. He said he believed that the sludge truck needs replaced also. The Board decided to put the red truck out for bids, to keep the pipe rack, to have bids opening on July 18 and noted that the Department of Natural Resources had set up a composite sampler at the treatment plant.

                   c. Denis Kolb gave the Board a copy of a form to be used by the Emergency Management Department for people to fill in with information regarding where their storm shelters are. They    will be required to provide the longitude and latitude so that the responders will be able to know where the shelter is at. It was also decided that those having basements could turn one of the            forms in. If people do not know their longitude and latitude the Emergency Management Department will help them find out the information. A notice will be on a future water bill, the web page and posters around town.

                   d. Dawn Bunch not present.

                   e. Paula Brodie noted that the Board received the Grant Narrative in their packets, a copy of an ordinance reestablishing Board Member attendance to Board meetings and a copy of the draft audit from Nick Myers.                

                   The Mayor stated that if the Board was interested in approving the ordinance reestablishing attendance to meetings they should take out the scheduled Board meetings and just use the words board meetings. The Board is to let the Mayor know if they want to proceed with the ordinance or not.

Mayor Richmond stated that Gerald Elkins had called him last night wanting to know how the city was doing   budget wise and he told him that things were fine and quiet. The Clerk noted that a sixth month financial/ 6 month budget comparison will be done by the end of July.

David told the Board that the Mosquitoes are terrible and he and David have been spraying several times already. He told the Board that they would have to continue spraying frequently. The Board discussed buying some mosquito repellant that can be placed in the water in ditches around town. It was noted that the City had tried that in the past without much success. David is going to look into the cost.                                           

The Board discussed the bills including transfers in the amount of $36.936.94. Ald. Wilson moved to approve the bills including transfers in the amount of $36,936.94. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

Ald. Wilson moved to adjourn. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.