Minutes-October 2, 2012

The Board of Aldermen held a meeting on Tuesday night October 2, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, Chief of Police Tom West, City Clerk Paula Brodie, Emergency Management Director Denis Kolb, Tax Collector Dawn Bunch and Officer Curt Drake. Many Guests included Kyle Hill, Joyce Haynes, Lois Kolb, J.R. Fisher, Steve Wimpey, Jim Morgan and Danny Gray.

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on September 18, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Lett, Hess, Kohley and Wilson voted aye with 0 nays.

The Mayor opened the bids to demolish the house at 122 N. School Street. They were as follows:

  1. Wilson Distributing. $32,800.00, 2. Morgan’s Backhoe $5,950.00 and 3. Southwest CMF. $13,400.00.

Ald. Wilson moved to approve the bid from Morgan’s Backhoe for the demolition of 122 School Street in the amount of $5,950.00. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

The Mayor noted that the next item on the agenda was to acknowledge Valerie and Fred Branstetter to discuss requests for variances from Chapter 415. He noted that they were not present and David stated that they had not talked to him yet. The Board tabled further discussion until the next regular meeting.

The Board discussed the coverage changes on property insurance through MOPERM. The Board tabled until the next regular meeting.

Department head reports:

Tom West- informed the board about two arrests that the Drug Task Force was involved in, one of them being a shake and bake operation in a home in the Goodman City Limits. He stated that one of the people had been injured, that the land lord had now done an eviction and that there were 5 dogs left in the residence that the city employees had picked up.

                 – informed the Board that the new patrol unit was here and almost ready to go.

                 -stated that Max Mace who owns an air conditioner business on Main Street would like permission to place an overseas storage unit behind his business to store supplies in. David stated that the City Code requires all out buildings to be 5’ off the property line. Ald. Hess stated that he would like to see a drawing of exactly where he was going to place the unit on his property and a written request. Ald. Wilson agreed and stated that the overseas storage units come in various sizes, so they would need to know that also.

The Board tabled until the next meeting.

David Brodie- informed the Board that he had checked on prices for a multi gas detector. He said that the one he thought was needed was from USA Blue Book for $865.00 and that he would need to order a $35.00 protective boot too. He noted that it was designed to recognize four different gasses. Ald. Wilson said he talked with one of the Waste Water operators from Neosho, who said the insurance company might not pay if someone was hurt and they had not provided a detector. David stated that the detector ran on lithium batteries. Ald. Wilson moved to approve the Honeywell Multi Gas Detector for $900.00. Ald. Kohley second. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

                       – informed the Board that he had been talking with a representative from Haynes Equipment company who provided the original UV System for the treatment plant when it was built, about  how to replace the UV lights. He said that he was told that they can retrofit the channel and put in 5 sets of UV lights, with a bolt in swap. David stated that he had an estimate of around $30,000.00 to replace the whole channel and lighting system. He said that Haynes Equipment said that the city could purchase replacement parts and the lights for around $14,000.00. The lights are made by a company by the name of Glasco. David said after he gets the lights and ballasts in, he will be able to tell if he can install them himself. He told the Board that they might have to hire someone to do the actual installation if he can’t. He said that right now the city has a 6 section light system and purchasing the new system will change it to 5 sections. Haynes guaranteed that the city will be able to purchase replacement parts for the new system. David said that he had talked to the DNR permit people who said that if the city uses the same channel and switches out parts there will not be a need for a DNR Building Permit. He informed the Board that it will take 8 weeks to get the lights and parts. David noted that the system is running with 5 banks of lights. Ald. Wilson moved to allow David to order the UV lights from Haynes Equipment Company in the amount of $14,000.00. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Lett voted aye with 0 nays.

                       – stated that the Board needed to put out for bids the repairs needed on the lift stations. He stated that the check valves were leaking back making the pumps work twice as hard. He said that when the check valves are being replaced a sewer truck will need to be used as the pumps will be shut off, so the sewage will have to be hauled to the treatment plant manually. Ald. Wilson moved to have David draw up plans and put out bids for the lift station repairs. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

                       – reported that the resident at 105 W. Garner is concerned about a dead tree that is close to her house. He stated that he checked the tree out and that it was on the property line between the treatment plant and her double wide trailer. The Board agreed to look at it before the next meeting to see what needs to be done.

Denis Kolb    – noted that McDonald County 911 will be handling the cities IRIS members from now on.

Dawn Bunch –  

Paula Brodie  – informed the Board after discussion with three companies who handle online credit card payments she believed that nCourt would be the best one for the City to use. She said that the City of Pineville has used nCourt for several years and recommends them highly. The Board asked for her to set up a time for them to receive a demonstration on how the system will work. They agreed that 6:30PM on the 9th or 18th of October would be good if it can be arranged.

                       – noted that Phillip and Dan Ross from Carthage has bought the Britt property on South School Street and are going to begin building two houses in a couple of weeks.

                        -noted that she had placed in the Boards packets an email from MML in regards to  the MML Southwest Regional Dinner Meeting in Bolivar on October 30,2012. She noted that the Board needs to RSVP by October 26th.                                                         

                       -noted that she had enclosed in their packets an article on Use Tax revenues that was printed in the last issue of the MML magazine. She noted that if the Board wanted to consider placing the Use Tax issue on the April ballot it would need to do so quickly as an ordinance would need to be drawn up and approved and the information forwarded to the County clerk before the end of the year.

                       -noted that she had included in their packet information on what NIMS training they need to have as the Board of Aldermen and Mayor.

     The Board discussed the following old business:

      Steve Wimpey stated that David Sarratt took him and JR Fisher on a tour of the Sewer  Treatment Plant. He said that he wanted to complement David for giving them an informative tour.

Ald. Lett asked when David Sarratt would be starting his classes to receive his ‘D’ license. David stated that David Sarratt starts his class in the morning in Springfield and they will be two days a week for 6 weeks.

Ald. Kohley asked to move the Barbeque to the 14th instead of the 7th. The Board agreed.                                 

The Board discussed the following new business:  

Ald. Kohley noted that the Goodman sign is out. David said he talked with Neosho to see who they use. He said that they said they use the same company we use. David was asked to get a quote on the needed repairs.

The Board discussed the bills in the amount of $56,239.18 including transfers. The Clerk noted that the new patrol truck was on the bill sheet which made the bills look higher than usual. Ald. Wilson moved to approve the bills in the amount of $56,239.18 including transfers. Ald. Kohley seconded.  Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

 Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0    nays.