Minutes-September 18, 2012

The Board of Aldermen held a meeting on Tuesday night September 18 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Officer Curt Drake, and Emergency Management Director Denis Kolb. Guest included J.R. Fisher, Joyce Haynes and Steve Wimpey

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on September 4, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson and Hess voted aye with 0 nays.

The Board discussed the condemnation of 122 N. School Street with the Mayor going over what steps the Board had already taken in regards to the condemnation procedure. It was noted that the Board had tried to contact the land owner by mail and newspaper ad per the City’s Code. The Mayor noted that the next step was to place an advertisement for bids to demolish the house. The cost to demolish the house will be added to the property taxes as a lien.  Ald. Wilson moved to have the Clerk place an advertisement for bids to demolish the house at 122 N. School Street. Ald. Kohley second. Ald. Kohley, Lett, Wilson and Hess voted aye with 0 nays.

David stated that the bid should include the removal of the house, hauling off the debris and filling in the basement with fill dirt. The Board agreed and noted that the bids should be opened on October 2, 2012.

 The department heads gave the following reports:

Tom West- was not present but Officer Curt Drake stated the new police vehicle is in Jefferson City at the Dealership and that Tom will talk to them when he gets back on Monday to make arrangements to get it delivered.

David Brodie- told the Board that he had been looking into purchasing a multi gas detector. He said that he has been getting down into manholes and pits without checking for deadly gases first. He said that he should be using a gas detector first. He noted that at a recent class he went to on hazard materials, they told them that they should have a gas detector to use prior to entering any pits, manholes, etc. He asked the Board if they would be agreeable for him to get some prices together to give them at the next meeting. They agreed.

Denis Kolb- had nothing to report. Keith asked the Board if they would be willing to pay to have his lap top repaired. He said he had purchased his own laptop about 3 years ago and had been using it in the emergency management department. He said that the screen has almost gone black and he would like to get it looked at. The Board agreed to have the Clerk contact Michael Keels to see if he thought it might be repairable.

Denis was asked if 911 had responded to the City’s request to take over its IRIS membership. Ald. Wilson reported that the next 911 Board meeting was the next night and he was going to find out. The Clerk noted that most of the memberships were coming due and there had already been someone in to pay their next year’s membership.

Dawn Bunch – not present

Paula Brodie – discussed memo to Board about accepting Credit/Debit cards for payment.

The Board agreed to have the Clerk get more information from companies that offer the service to handle Credit/Debit cards and to set up times for demonstrations on how the programs work.

                       – note the Board received the August Financial Statements in their packets.

                        -note the memo to the Board about picking up bulky rubbish. Clerk noted that the Water Clerk is going to place a notice on everyone’s water bill regarding the pickup of bulky rubbish items, and that a notice was posted in the City Hall and placed on the City’s Web page.

The Board discussed the following old business:

Ald. Kohley asked what day they wanted to set the City employees annual barbeque. It was agreed to hold it on October 7th and if it rains to hold it the next Sunday October 14th.

Steve Wimpey asked if he could get a tour of the treatment plant and J.R. Fisher asked if he could tour it also. It was agreed that they needed to contact David to set up a time for them to tour.                            

The Board discussed the following new business:

Keith Kohley noted that their emergency management computers were being kicked off the internet all the time. The Clerk and Officer Drake noted that the same thing was happening at the City Hall and Police Department. It was noted that the City Hall, Police Department and Emergency Management Department are all on DSL through the Seneca Telephone. It was suggested someone contact the Seneca Telephone company to see if they know what’s going on.

The Board discussed the bills in the amount of $27,202.43 including transfers.  The Clerk noted that she had received all of Gilliam Electric’s paper work on the installing of the transfer switches. She noted that she had checked his entire payroll and that it was in compliance with the Department of Labor’s prevailing wage order. She said that she had Karla draw up the check as the Board had already approved the payment and the check will be listed on the next bill sheet on October 2, 2012. Ald. Wilson moved to approve the bills in the amount of $27,202.43 including transfers. Ald. Kohley seconded.  Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.


                                                                                                                                                                 Greg Richmond, Mayor


Paula W Brodie, MRCC, City Clerk                                                                                                                                                                                                                                                 

Approved: ____________________

Date: ________________