Minutes-September 4, 2012

The Board of Aldermen held a meeting on Tuesday night September 4 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief Tom West, Officer Curt Drake, Judge Clyde Davidson and Emergency Management Director Denis Kolb.

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on August 21, 2012. Ald. Wilson stated that he had a correction on the August 21, 2012 minutes. He stated that the minutes reflected that on the motion for the first reading of Bill#2012-431 for Ord. #2012-441, Ald. Kohley voted twice. He said that his name should replace one of Ald. Kohley. Ald. Wilson moved to approve the minutes, with the correction. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays

The Board of Aldermen discussed the minutes from the special meeting on August 27, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Kohley, Hess and Lett voted aye with Ald. Wilson abstaining as he was not present during the August 27th meeting.

The Mayor noted that the next item on the agenda was for the Board to discuss Bill # 201-432 for Ord#2012-442 which removes the words “under cover” from Section 210.690 (a).

The Mayor read Bill # 2012-432 for Ord. # 2012-442 for the second reading. Ald. Lett moved to approve the second reading of Bill # 2012-432 for Ord. #2012-442. Ald. Wilson seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

The Department heads gave the following reports:

Tom West- had no reports but questioned were the Board was on the condemnation on the house at 122 N. School. The Clerk noted that it was scheduled for the next Board meeting.


David Brodie- stated that he had been checking on replacing the UV lights at the treatment plant. He said he had talked to Byron Shaw, from the Department of Natural Resources about whether or not the city would need to get a construction permit. He said that if the City could use the channel that was already there and were just replacing the UV lights and fixtures no permit would be necessary. He said he had also contacted Steve Lett from Tri State Engineering to ask him if the project would need to be engineered. He said that Steve recommended contacting the people who installed the UV System to see if they could just do a complete replacement using the existing channel. He said Steve said if so the job would not need to be engineered. He said that he contacted Haynes who did the UV Lights when the plant was built. He said the man he talked with remembered the project and he said he would look into what could be done and get back with him.

He also reported that he had talked to Greg Perkins from DNR about the need to engineer the project. He said that Greg’s concern was if the UV lights were not engineered would they be what were needed for the final step of the city’s wastewater. David said that the city has not added any new industrial customers which might require stronger lights.

David reported that he had talked to E.C. West at the Department of Natural Resources class he had attended on Thursday about a class for David Sarratt to attend to get the schooling he needs to take his “D” wastewater test. He said that E.C. had given him a signup sheet for the next class that is beginning in October. He said that he had filled out the application for David and faxed. He noted that the class is two days a week, that the test for the “D” license would be after the completion of the class and the cost is $150.00.

Denis Kolb- was asked were 911 was on taking over the City’s members who were on the IRIS System. He reported that the 911 Board met the third week of the month and Lisa McCool was going to ask the Board if they would take over the city’s members on the IRIS system.

Dawn Bunch – written report had been given to the Board

Paula Brodie – reminded the Board about the need to go over the city’s insurance coverage. She stated that the representative from MOPEM had asked that the Board get updated appraisals of the City’s property. She said they recommended getting the square footage of all of the buildings to figure out how much insurance was needed for replacement costs. The MOPERM representative then recommended talking to builders from the area to see what the cost per square foot was for commercial buildings. David is going to look into square footage.

The Board discussed the following old business: David noted that he had ordered a couple of manhole risers to see which would work better. He said once he decided which one would work better he will order all of the rest. He said they should be in within a few weeks. He noted that Swift said they would be in town at the end of September or first of October.

Ald. Hess asked if anyone had talked with First Community bank again about their proposal.  The Mayor stated he had not but that he would talk with Jill from the Bank.

The Board discussed the following new business:   

David reported that there was a sewer main blocked up in the alley behind the Police Station, he had to call Neosho to bring their sewer truck to remove the stoppage. He said it was a difficult one to remove.

The Mayor asked if the City had ever held a citywide clean up. The Clerk noted that when Henson Trash got the bid as the Sanitation Collector for the city they asked for the citizens to place bulky items out all year long. The Mayor asked that the clerks look into placing a notice on the water bills, and a poster with pickup information on the bulletin board in the City Hall.

Crystal Vaughan stated that she had asked the Mayor in the past to find out why the speeders were not being stopped on Janice St. She said the Mayor had said he would get back to her on what he found out. He said he did talk with the Officers, asking them to patrol more and that he understood that all of the employees from the Hunte Corporation had been warned by their employer recently about speeding. He apologized to Mrs. Vaughan about not getting back with her stating he wasn’t aware that he was supposed to. Crystal Vaughan stated that there was a White Focus that had been observed several times speeding on Janice.

Ald. Kohley asked if they were going to hold the annual City’s employee Bar B Que. He asked those present to think about it.

The Board discussed the bills in the amount of $64,784.67 including transfers.  Ald. Wilson moved to approve the bills in the amount of $64,784.67 including transfers. Ald. Kohley seconded.  Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

David noted that the City Hall air conditioner was not working correctly and that he was going to contact Roland Heating and Air first thing in the morning to check on it.  The Board agreed to have him contact them.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with o nays .                                                                                    ______________________

                                                                                                      Greg Richmond, Mayor


Paula W Brodie, MRCC, City Clerk                                                                                          Approved: ____________________

                                                                                                                   Date: ________________