Minutes-August 1, 2017

Tuesday August 1, 2017

The Board of Aldermen held a regular meeting on Tuesday, August 1, 2017, at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Ron Johnson. Also present were City Supervisor David Brodie, Emergency Management Director Denis Kolb, Police Chief Curt Drake, Tax Collector Meghan Sexson, Recreation Board Director Heith Lewis and City Clerk Karla McNorton. Also present were Lois Kolb, Roger and Carol Coe, Ed Tuomala and Jared Mackall.

The Mayor called the meeting to order at 7:00 P.M.

The Board discussed the regular meeting minutes from July 18, 2017. Ald. Kezar moved to approve the minutes from the regular meeting held on July 18, 2017. Ald. Johnson seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

The Mayor acknowledged Franciso and Theresa Villa to discuss putting in a double wide on a property in the City limits. Not present.

The Mayor acknowledged Shauna Landess and Joseph Lombardo to discuss the condemnation process at 108 W. Williams. Shauna Landess or Joseph Lombardo was not present. City Supervisor David Brodie noted that Chief Drake, Building Inspector Marcus Pratt and he went to look at the property and Marcus suggested the City start the condemnation process. Curt noted all the roofing is inside the house and it’s up to the windows and agreed with Marcus to start the condemnation process. After a brief discussion, Ald. Wilson made a motion to start the condemnation process. Ald. Kohley seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

The Mayor opened the only bid received from Fagan Electric Company out of Joplin, for new lighting at ballpark. Fagan Electric’s proposal is to install new Sportslighter 1500 watt metal halide light fixtures on the north side of the baseball field for forty-three thousand seven hundred fifty dollars ($43,750.00). The proposal includes: demo and disposal of 33 existing fixtures, installation of 33 new sportslighter 1500 watt metal halide fixtures, 1 new support arm to match existing, I aerial lift.
Proposal does not include: New poles or support arms not listed above, replacement of existing triplex between poles, any panels or breaker not listed above, any lighting contractors, photo eyes, controllers or switches, overtime. All work to be completed during normal business hours, Monday thru Friday, excluding holidays. Sales tax, if the project is not tax exempt, add $2000.00 to base price. NOTE: an alternate LED option would be an additional $53,000.00 for the LED fixture package. Price is good for 30 days. After a brief discussion, it was agreed to post the bid again, accepting bids until September 5, 2017 at 4:00 P.M., since we did not receive more than one bid. It was also agreed to have Mayor Richmond contact Fagan Electric and see if they will extend the bid.

Old Business: The Mayor noted the Ozark Orchard Festival will be September 16, 2017 from 10:00 A.M. to 4-ish and we’re looking for entertainment and volunteers. We are also deciding whether to have the dunk tank again this year as it didn’t go that great cause most wanted to use tickets. The next meeting will be August 21st at 7:00 P.M.

New Business: Mayor Richmond asked David Brodie to look into the fencing at the park. He suggested a pipe fence. It was agreed to check into pipe fencing.

Citizens Business: None

Department head reports.
Curt Drake- Curt noted the computer at the police station is having major issues. They are having problems scanning, emailing and it needs replaced. Curt noted he got a bid from Michael Keels for a total of $4939.25. That includes a new computer with 4 terabits (so they can run the body cam software), a server, cabling and installation. After a brief discussion, Ald. Wilson moved to update the computer systems with Keels bid of $4939.25. Ald. Kohley seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

Denis Kolb- Denis noted the Solar Eclipse is Monday the 21st of August and to not stare at it directly as it will damage your eyes.

David Brodie- David noted he has made calls and Mellen and Associates is looking
into a 6 inch valve that may replace the one he discussed at the last meeting.

He then noted that 122 Wall St. needs a letter sent to clean up as well as 122 ½ Wall St.
David also noted Empire District called and wants to sponsor a tree giveaway here for the City. The Citizens will have to plant the trees, but there is no charge for the tree.

He then noted he had spoken with Heith Lewis about the Building at the ballpark and they are trying to figure out how to make it burglar proof. It needs to be secure and could cost $2500.00 to $3000.00 to accomplish.

It was then asked if we were going to repair the roof of the gazebo? David noted the Betterment Club is to repair the roof with the wood collected from the community building.

Meghan Sexson- Meghan noted the Board has their report for July. Also the Tax sale is in the paper and will be again next week. The sale is the last Monday in August and no one has paid yet.

Karla McNorton- Karla noted that Dana Cornwell is now learning court. The court is now to have a court clerk and a prosecuting attorney clerk. I am going to be the P.A. Clerk and Dana will be the court clerk. We will both need to be at court every time. Dana will have to do online training with an instructor as there is no more physical court training until March of next year. I will be working with her and if she still needs to go in March, we can send her.

Dana has also completed her Notary testing and her bond information should arrive shortly. The total amount for all her supplies needed for 4 years was $230.00. She will then go to County and be sworn in and can begin doing notaries.

Ald. Kohley asked if the City lost its trash service. He saw on T.V. that Goodman had lost its service. Curt noted it was Southwest Sanitation who serviced the surrounding areas that lost the service. Karla noted the City has Henson Sanitation and we did not lose our service.

The Board discussed the bills in the amount of $8,450.17 including transfers. Ald. Wilson moved to approve the bills in the amount of $8,450.17 including transfers. Ald. Kohley seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn the meeting. Ald. Wilson seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

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