October 18, 2016
Regular Board Meeting
The Board of Aldermen held a regular meeting on Tuesday night October 18, 2016 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Roger Coe and Alice Kezar. Also present were City Supervisor David Brodie, Emergency Management Director Denis Kolb, Police Chief Curt Drake and Asst. City Clerk Karla McNorton. Also present were Lois Kolb, Carol Coe, Raymond Mayfield, Shauna Landess, Joseph Lombardo, Carey O’Brien, Amanda Sowder, Kevin Keeney and Nathan Wagner.
The Mayor called the meeting to order at 7:00PM.
The Board discussed the minutes from the public hearing on October 4, 2016.
Ald. Wilson moved to approve the minutes from the public hearing on October 4, 2016.
Ald. Kohley seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays
The Board discussed the minutes from the regular meeting on October 4, 2016.
Asst. City Clerk McNorton noted her computer had crashed and she had not yet printed the minutes
without the draft on it when it had crashed and she had to retype them. The wording is exactly the
same, it’s just not in the same location as the draft copy. She also noted she failed to get the Special
Meeting minutes put on the agenda to discuss and vote on, but I have provided each of you a copy
to be voted on. Ald. Kezar moved to approve the minutes from the meeting on October 4, 2016.
Ald. Coe seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.
The Board discussed the open minutes from the Special Meeting October 13, 2016.
Ald. Kohley moved to approve the minutes from the meeting on October 13, 2016.
Ald. Coe seconded. Ald. Coe, Kohley, Kezar and Wilson voted aye with 0 nays.
The Board discussed the demolition of Shauna Landess’s property at 108 W. Williams.
Shauna Landess explained to the Board she has been in the hospital on multiple occasions this year
and that her son is a licensed contractor and will be out of rehab on November 2nd and we’re
planning to fix it and asked for more time. Ald. Wilson noted it has been in disrepair for 10 years.
Ald. Coe asked her how long she thought it would take to fix it and she replied: until her son looks at
it she really doesn’t know. She stated her son will come to the Board meeting after he looks at it and
inform the Board. The Board agreed to have her son come to the November 15th meeting. The
discussion was tabled.
The Board discussed the removal of the Sanitation line item from John Bunch’s water bill.
Mayor Richmond noted it’s always been automatic on the bill. We can do it case by case if the
Board wants to. Nathan Wagner asked that the Board not do it on a case by case basis. He stated
He feels everyone should be treated the same way and trash could be put out and there would be no way to know. It was agreed to leave it for now.
The Mayor noted at the last meeting it was stated by a citizen that we could put in new ballasts and lights ourselves, it would be four times brighter and save thousands. He then noted that the City workers do not have a week or two worth of free time to spend replacing the lighting. It was discussed that City hall was built almost 30 years ago and nothing has really been done to it except painting the inside. If it’s going to be used for the next 20 years, we need to invest in repairs and maintenance. Mayor Richmond then read the bids for the lighting replacement of the City Hall and Police Station.
They were as follows:
- The first bid was from All Current Electric for regular florescent lighting, in the amount of $5360.96 and LED lighting in the amount of $ 8054.36.
- The second bid was from Gilliam Electric for regular florescent lighting, in the amount of $ 6700.00 and LED lighting in the amount of $ 9370.00.
- The third bid was from L&M Construction for regular florescent lighting, in the amount of $ 7825.00 and LED lighting in the amount of $9850.00.
The Board discussed if any of the bidders had done work for the City before. City Supervisor Brodie stated L&M Construction and Gilliam had, All Current had not, but seemed very professional when they came to look at what needed replaced. He also mentioned that Gilliam has done work for us before and one time spent a whole day trying to fix an issue and was not able to. Brodie asked them to send us a bill and they refused because they we’re unable to fix the problem. After a brief discussion Ald. Wilson moved to approve the lighting replacement for City Hall and the Police Station for Led lighting from Gilliam in the amount of $9370.00. Ald. Kohley seconded. Ald. Coe, Kohley, Kezar and Wilson voted aye with 0 nays.
The Board discussed the contract with the McDonald County Clerk’s office to print the City’s tax book and statements for 2016, in the amount of $600.00. Tax Collector Sexson noted it’s the same contract and the same amount as last year, so nothing has changed. Ald. Kohley moved to approve the signing of the contract with the McDonald County Clerk’s office to print the City’s tax book and statements for 2016, in the amount of $600.00. Ald. Coe seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.
The Board discussed purchasing a new computer for City Hall. Mayor Richmond noted the City computer was 6 years old and got hacked. He also noted Keels Consulting had worked on it for several days and suggested a new computer should be considered. After a brief discussion, Ald. Kohley moved to approve a new computer from Keels Consulting in the amount of $2360.00 Ald. Kezar seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.
Ray Mayfield brought up the piece of property he owns behind the school and he wants to build
several small houses on the property and a courtyard in the middle. He wanted to know what steps
he needed to take as the building requirements he was given only show for a single home new
construction. Mayor Richmond explained that it is zoned residential single family and it would need to be re-zoned to probably an R-2, residential two family and suggested Ray should bring in his plans for the property and would have to pay the fee to have it rezoned and have a public hearing after 60 days. He also stated Ray might consider building duplexes.
Ray also asked about burning the brush and possibly other items on the property. Asst. City Clerk
McNorton stated he can burn the brush on his property, but he is not able to burn any construction
Amanda Sowder who lives at 204 S. Whited stated that she lives beside Tiffany Overturf and Shauna Landess. She noted that their Dogs bark all the time and she has a two year old daughter and it makes it very difficult for her daughter to sleep. She also mentioned the trailer owned by Terry Engle has two dogs that are running loose and one is not being fed. Chief Drake stated Tiffany has no pet licenses, 4 dogs and she will be getting several tickets.
Mayor Richmond noted the festival was a success, we made more than we spent and we’re hoping to
make it bigger and better next year. He noted he had a meeting set for Thursday about what went
wrong and what went right. The meeting was changed to Tuesday the 25th at 7:00 as the Goodman
Elementary is having the Bikes, Books and BBQ. He then brought up the Christmas Train and that
we need to start making plans. Curt mentioned having a meeting before the next regular meeting. He
also mentioned all his officers are available for the holiday express and we should get with Mike
Hall and we may need to hire more officers for the event as we want everyone to be safe.
Mayor Richmond suggested talking to other towns who have had the Holiday Express about what
they could’ve done differently.
Kevin Keeney asked about a tornado shelter for the Goodman Elementary School since we had
mentioned it a few months ago. Mayor Richmond noted that they had discussed it while working on the Hazardous Mitigation plan and he needs to go to a School Board meeting and discuss it. Emergency Management Director Denis Kolb and Asst. Emergency Management Officer Keith Kohley stated they would like to go with him to talk to the School Board.
The Department heads gave the following reports:
Curt Drake- Nothing to report
Denis Kolb- Nothing to report
Meghan Sexson-Nothing to report.
David Brodie- Looking for parts to the pump in the basement of the treatment
plant. The packing is leaking. He thinks it can be replaced and will be about $227.53.
He noted he will need a tool to replace it and it will cost about $20.00 to $30.00.
The Board agreed to have it fixed. He then mentioned that during budget meetings we
need to look at getting some streets repaired since the Street tax was passed. He stated
we needed to figure out where to start and suggested B Ave. or School Street.
Karla McNorton – forgot to mention the $600.00 check for the Tax Books and
Statements you approved, the check is there to sign and will be on the next bill Sheet.
City Clerk Paula Brodie was present to thank the Board for working with her when she had a problem getting her supplemental insurance, she now has it straightened out and is giving her official notice that December 31st is her last day. She made a recommendation that Karla be present during the interviews as she will be the one working with the new employee. Mayor Richmond asked that it be put back on
the website and Facebook and to have the applications back by November 1st.
The Board discussed the bills from October 18, 2016 in the amount of $25,169.07 including transfers. Ald. Wilson moved to approve the bills and transfers in the amount of $25,169.07. Ald. Coe seconded. Ald. Coe, Kohley, Kezar and Wilson voted aye with 0 nays.
Ald. Kohley made a motion to adjourn the meeting. Ald. Coe seconded. Ald. Coe, Kohley, Kezar and Wilson voted aye with 0 nays.