Minutes- August 2, 2016

August 2, 2016

Regular Board Meeting

The Board of Alderman held a regular meeting Tuesday night August 2, 2016 at 7:00 P.M.

Those present included Mayor Greg Richmond, Alderpersons Alice Kezar, Calvin Wilson, Roger Coe and Keith Kohley. Also present were City Supervisor David Brodie, Emergency Management Director Denis Kolb, Tax Collector Meghan Sexson, Chief of Police Curt Drake and Asst. City Clerk Karla McNorton. Also present were Lois Kolb, Carol Coe, Mr. and Mrs. Sam Boblett, Michael Richmond and J.R. Fisher.

Mayor Richmond called the meeting to order at 7:00 P.M.

The Board discussed the minutes from the regular meeting on July 19, 2016. Ald. Wilson noted that the minutes reflected at the top he was present then the Mayor noted below he was not present, and then all votes do not show Ald. Wilson was not present.  Ald. Kohley moved to approve the minutes from the meeting on July 19, 2016 with the amendments stated by Ald. Wilson. Ald. Kezar seconded. Ald. Coe, Kohley and Kezar voted aye, with Ald. Wilson abstaining.

Mayor Richmond acknowledged Mr. Boblett to discuss a rezoning change from R-1 to R-2 at 131 N. School Street. Mr. Boblett stated he would like to put in three small duplexes 24’ wide and 60’ long on the property. After several points discussed, the Board agreed to have a public hearing October 4, 2016 for public comment on rezoning the area from single-family to two-family and noted that the $50.00 would have to be paid by Mr. Boblett, to cover the ad to be put in the paper 15 days prior to the public hearing.

The Board discussed the Mayor signing the new Ncourt Service Fee Agreement that changes the utilities service fee to a flat rate of $3.95. Ald. Kohley moved to approve the Mayor signing the Ncourt agreement. Ald. Kezar seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.

The Mayor stated the City received a letter from Mr. Fisher’s attorney (Jordan Paul) and the response letter from the City’s attorney (Duane Cooper).  Mr. Fisher stated he had not received the letter the City’s attorney had sent to his attorney yet. The Mayor read the letter from Duane Cooper about Mr. Fisher’s desire to build a fence along the boundary of his property, and how it will be partially in the ally dedicated to the City and will interfere with utilities. Mr. Fisher stated he has two surveys and it shows where he wants to build the fence is on his property. The Mayor stated that since the lawyers are involved, the lawyers will deal with the issue, but he feels the City may have to spend the taxpayer’s money to get the alley surveyed.

The Board discussed the Hazardous Mitigation action lists. Asst. City Clerk McNorton explained the Board needed to go over each action being added and rate it, to be turned in to complete the City’s part.  For the Water Tower Safety action, the Board agreed on 34 as the Staplee Score. For the North and South Tornado Siren action, the Board agreed on 35 as the Staplee Score and for the Community Shelter, the Board agreed on 30 as the Staplee Score. 

 Citizen business- None

Old business:

Asst. City Clerk McNorton brought up the building inspector fees and that partial fees need to be added to the building ordinance as there are times when only one inspection needs to be done and our ordinance only covers inspections for new construction. The Board discussed adding partial inspections to the code and agreed to have the City’s attorney look over the suggested change made and to discuss and possibly approve an ordinance at the next meeting.

Michael Richmond brought up making sure the track is clean for the x-mas train and about putting a flier in the student’s backpacks about the train. The Mayor stated when we are positive the train is stopping we will talk with the school about getting a flier to the students. The Mayor also brought up the need of getting lumber to build a ramp. The Mayor also noted we need to get with the school about parking.

Ald. Kohley mentioned the condemnation of 108 W. Williams. Asst. City Clerk McNorton gave the Board a letter for approval to be sent to the property owner. Ald. Wilson made a motion to approve and send the letter to the property owner. Ald. Kezar seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.

The Mayor brought up that City Clerk Paula Brodie would like to postpone her retirement for a few months due to personal reasons. The Board discussed the applicants already received for the Water Billing Clerk position. The Mayor stated he will contact the applicants about the temporary delay in hiring a new Water Clerk.                 

 New business:

Ald. Kohley brought up the Annual BBQ for the employees and after a brief discussion, a date and time were set for September 25th at 2:00 P.M. and Kohley would like to discuss the menu at the first council meeting in September.

Department head reports:

                        Curt Drake- Drake noted the internet has been down at the police station for about a week and Keels consulting has not been able to come and fix the problem yet. Drake is hoping to have Keels here and it fixed by the end of the week.

                        Denis Kolb- Noted he is also concerned the internet is not working. Ald. Kohley also noted the Norton anti-virus has expired for the Emergency Management. The City Clerk’s office will contact Keels about getting the anti-virus put back on for the Emergency Management department.

                        David Brodie- 10 horsepower submersible sewage pump at southwest lift station went down and it’s not able to be rebuilt. He stated he is getting prices now, but not going to be cheap. Brodie also noted he is still working on re-plumbing the treatment plant, as there was a leak. Brodie also noted Dalton Epperson’s last day was Thursday July 28, 2016.

                        Meghan Sexson- Meghan gave the board her July report and noted the Tax Sale has been in the paper for three weeks. The Tax Sale is August 22nd at 10:00 A.M. and Mr. Cooper will be unable to attend. Meghan noted she expects most will pay their taxes before the sale and she will have all the paperwork needed if one does sell. Jennifer Webb at county has been very helpful.

                        Karla McNorton – Noted the Missouri Moves Project needed a preliminary engineering report to proceed and the representative at HSTCC was not aware of this when we put in for the match so the City is not eligible for the grant.                                          

The board discussed the bills from August 2, 2016 in the amount of $ 30, 270.92

 including transfers. Ald. Wilson moved to approve the bills in the amount of $ 30, 270.92, including transfers. Ald.  Kezar seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.

Ald. Kohley moved to approve adjourn the meeting. Ald.  Wilson seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.