Minutes-May 3, 2016

May 3, 2016

Regular Board Meeting

The Board of Aldermen held a regular meeting on Tuesday night May 3, 2016 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Roger Coe and Alice Kezar. Also present were City Supervisor David Brodie, Emergency Management Director Denis Kolb, Tax Collector Meghan Sexson, Asst. Chief John Wynn, City Clerk Paula Brodie and Asst. City Clerk Karla McNorton. Also present were Lois Kolb, Carol Coe, Kevin Keeney and Rita Greene from the McDonald County Dispatch.  

The Mayor called the meeting to order at 7:00PM.

The Board discussed the minutes from the regular meeting on April 19, 2016.  Ald. Wilson moved to approve the minutes from the meeting on April 19, 2016. Ald. Kohley seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.

The Board discussed the minutes from the special meeting April 21, 2016. Ald. Kezar moved to approve the minutes from the special meeting on April 21 2016. Ald. Coe seconded. Ald. Coe, Kohley, Kezar and Wilson voted aye with 0 nays.

The Board discussed putting the Motor Vehicle Tax on the August 2nd, 2016 Ballot. All Board members agreed to place and vote on the Motor Vehicle Tax ordinance at the next meeting.

The Mayor noted the Asst. City Clerk informed him prior to the meeting that the Rehobson family found another venue for that weekend.

The Board discussed waiving the reconnect fee for Jessica Doolittle. Mayor Richmond noted that he had spoken with Ms. Doolittle after reading her letter and her calling City Hall. He explained he would bring the letter to the Board to decide whether to waive the fee. The Board agreed that since the shut off date was April 25, 2016 and the check we received on April 28, 2016 was dated for April 27, 2016, the reconnect fee should not be waived.  The concensus  was if the Bank was at fault for not issuing the check on time, they are responsible for the reconnect fee.  

The Board discussed the McDonald County Chamber letter asking for the City to place a

2 ½ by 2 ½ ad for the new McDonald County Chamber map in the amount of $350.00 for three (3) years. The Board felt it would be beneficial to be able to put a link from the Chamber map on the Cities website allowing citizens who may be moving to or visiting the City to be able to access the map. Ald. Kohley moved to place the ad with the McDonald County Chamber in the amount of $350.00. Ald. Kezar seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.

The Board discussed the following old business.

1. Mayor Richmond asked Mr. Brodie if he has spoken with Mr. Terrell about straightening the one mobile home on Garner St.

Mr. Brodie stated he has not seen Mr. Terrell to talk to him. Mayor Richmond asked Mr. Brodie to try to reach Mr. Terrell to get started on straightening the mobile home.

The Board discussed the following new Business.

Mayor Richmond acknowledged Meghan Sexson who explained to the Board that she and her husband are planning to add on to their home. Their plans are for an add-on of two bedrooms which would be 16” off of their property line. The building code for new homes requires 17 ½” feet from the property line. She asked for a variance allowing them to build 16“off their property line instead of 17 ½”. The Board discussed with Mrs. Sexson about the addition being on the East side of the property and did she think it would be a problem with her neighbor? Mrs. Sexson replied: She didn’t think so. Ald. Kohley made a motion to approve the variance to add on the home from 17 ½” to 15”. Ald. Coe seconded. Ald. Kohley seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.

Mayor Richmond acknowledged Mr. Keeney who was present to ask the procedures on high grass and weeds on property. Mr. Keeney stated there are two properties that have high grass and weeds every year, and he does not feel they need to be sent a letter when they know they need to mow, they should be ticketed. The Board discussed that there are multiple properties that need mowed and felt we first need to send a letter. The Board did discuss and agreed we now add on the bottom of the letter that no additional notices will be sent, the property owner/dweller will be ticketed, then ticketed again if the grass and weeds get too high again. Ald. Kohley agreed to make a list of the properties needed mowed so the letters can be sent.

 Department head reports

                        John Wynn- John gave the Board Jeremy Walkers time sheets from April to look over and decide whether to pay him or not. John was asked by the Board who asked Jeremy to work those days? John replied: I felt we needed coverage for those days and asked Jeremy to cover. The Board discussed Jeremy’s time sheets. Ald. Kohley moved to pay Jeremy for 28 ½ hours for April. Ald. Wilson seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.

                        Denis Kolb-Nothing to report.

                        David Brodie- David reported he has received several applications and will look over them to begin getting someone hired. The Board agreed he could hire someone and David felt the Mayor should assist in choosing who to hire for the part-time position.

David then informed the Board that he went to Indian Creek equipment as he has problems with his weed eaters. One can be fixed and he will need to replace the other one. Indian Creek has them for $250.00 with a one (1) year warranty.  The Board agreed he can fix one and get a new one for $250.00.

David then brought up replacing the seat in the 96 Ford. The Board discussed repairing the seat in the amount of up to $300.00.

The Board then discussed the Cities legal rights of no trucks no longer on the City streets due to the Chicken Feeding Operation. The City code Section 365.080. States trucks are only allowed on Hwy B, C, US 59 Hwy and 725” north of the City limits. The Board agreed to have David purchase six (6) No Trucks signs and put them up on both ends of Garner, School St. and N. Ozark Trail.

David also stated the Stop sign also keeps being knocked over and stolen on Lark Rd. and another one needs to be ordered.

                        Meghan Sexson- Meghan gave her report for April and informed the Board she will not be attending the next meeting.

                        Paula Brodie –Paula informed the Board that Karla will be taking her vacation the last week in May. Paula then stated that Karla will be doing the court from now on and the first council meeting of the month. Paula then asked if it would be ok to no longer attend the first council meeting. The Board agreed Paula no longer needed to attend the first meeting.  

The Board discussed and approved the bills from May 5, 2016 in the amount of $17,333.78 including transfers. Ald. Kezar moved to approve bill and transfers in the amount of $17,333.78.

Ald. Coe seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.

Ald. Kohley then brought up Mike Davis’s property on Douglas St. and asked about getting it cleaned up like last year. The Board agreed he needs a letter sent along with everyone else for high grass and weeds.                               

 Ald. Wilson made a motion to adjourn the meeting. Ald. Kohley seconded. Ald. Coe, Kohley Kezar and Wilson voted aye with 0 nays.