~~April 15, 2014
Regular Board Meeting
The Board of Aldermen held a regular meeting on Tuesday night April 15, 2014 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb, City Clerk Paula Brodie and Clyde Davidson Municipal Court. Guests included Vickie Fields, Virgil Sherwood and Katrina Hines from the McDonald County Dispatch.
The Mayor called the meeting to order at 7:00 PM.
The Board of Aldermen discussed the minutes from the regular meeting on April 1, 2014. Ald. Kezar moved to approve the minutes from the regular meeting on April 1, 2014. Ald. Kohley seconded. Ald. Kohley, Kezar and Hess voted aye with Ald. Wilson abstaining because he was not present at the April 1st meeting.
The Board discussed the following old business:
1. The Board discussed the application from Mathew Hamm for the Asst. Recreation Board Director. The Mayor noted that Michael Wasson had talked to him about his application and after doing so had contacted City Hall to tell the Board that he would recommend him for the position of Asst. Recreation Board Director. The Mayor noted that Mr. Wasson was not present because he and Mr. Hamm were at a county Directors meeting. It was noted that Mr. Wasson had said that he talked to several coaches who stated that Mr. Hamm had umpired their games and had done a good job.
The Mayor stated that in the past when Stewart Pace was Recreation Board Director, he had shared his wages with the Asst. Recreation Board Director who at that time was Michael Wasson. The Mayor noted that the Board has always been behind the Recreation Board and that they should agree to pay Mr. Hamm out of the General Budget not out of Mr. Wasson’s wages. He said he would like to see the Board approve $500.00 above the budget to pay him.
Ald. Wilson moved to hire Mathew Ham and pay him $500.00, above Michael Wasson’s wages. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.
Ald. Wilson apologized for not getting the Ford Expedition looked at. He said he just hadn’t had time to have it looked at. He said he would still like to get a second opinion and if the Board was agreeable he would take it sometime in the next week. The Board agreed.
The Board discussed the bills including transfers in the amount of $47,263.03. Ald. Hess moved to approve the bills including transfers in the amount of $47,263.03. Ald. Kohley seconded. Ald. Kezar, Wilson, Hess and Kohley voted aye with 0 nays.
The Clerk read the election results and swore in Northward Aldermen Calvin Wilson and Southward Aldermen Keith Kohley. Clyde Davidson was not present to swear in.as Municipal Judge.
Ald. Hess moved to appoint Duane Cooper as City Attorney. Ald. Kezar seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.
Ald. Kohley moved to appoint Curt Drake as Chief of Police. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.
Ald. Wilson moved to appoint Paula Brodie as City Clerk. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.
Ald. Kohley moved to appoint Ald. Wilson as acting President. Ald. Hess seconded. Ald. Kohley, Kezar, and Hess voted aye with Ald. Wilson abstaining.
Ald. Wilson moved to appoint Ald. Kezar as Recreation Board Commissioner. Ald. Kohley seconded. Ald. Kohley, Hess and Wilson voted aye with Ald. Kezar abstaining.
Ald. Hess moved to appoint Ald. Kohley as Street Commissioner. Ald. Wilson seconded. Ald. Hess, Kezar and Wilson voted aye with Ald. Kohley abstaining.
Ald. Wilson moved to appoint Hess as Street Commissioner Board Commissioner. Ald. Kohley seconded. Ald. Wilson, Kohley and Kezar voted aye with Ald. Hess abstaining.
Ald. Kezar moved to appoint Wilson as Water/Sewer Board Commissioner. Ald. Hess seconded. Ald. Kezar, Kohley and Hess voted aye with Ald. Wilson abstaining.
Clyde Davidson joined the meeting and the Clerk Swore him in as Municipal Judge.
The Board discussed who they wanted as check signers. The Mayor suggested keeping the same signers so that they would not have to sign new check cards and a new corporate resolution with First Community Bank. Ald. Wilson moved to leave the Mayor, Ald. Hess and Ald. Kezar on as the check signers for the City’s bank accounts. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.
The Mayor acknowledged Virgil Sherwood, the pastor from the Full Gospel Church who stated that the Church had received a water bill in the amount of $328.00 and they did not understand why as they did not have a leak. He stated that they had a sewer problem but did not know anything about excess water use. David said he didn’t know anything about a high use, but that he would go check it in the morning. Mr. Sherwood asked the Board if they would average the water/sewer bill for the church. Ald. Wilson moved to average the water/sewer bill. Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.
The Mayor acknowledged Jesse Ruby regarding a business license request to manufacture and sell ammo at his residence at 301 E. Barnes. Mr. Ruby stated that he wanted to manufacture ammo but not sell it at his residence. He stated he did not want people coming to his house to purchase the ammo. He said that he would be doing sales over the internet. He said that he knew a person could make ammo for their own use without approval from the ATF, but when it came to making it to sell he would need their approval. He said he had a 10’ by 12’ storage shed that he was going to use to manufacture the ammo. He stated to be able to get approval from ATF he needed to be able to buy a business license from the City. He said that he will be getting a license to allow him to buy and sell guns; however he was not going to sell guns to the public. He said that if need be getting a city license could be contingent on whether or not he was approved by the ATF.
Ald. Wilson moved to allow Jessie Ruby a business license to manufacture and sell ammo. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.
The Board discussed the following new business:
The Mayor noted before beginning with the new business on the agenda that the ISO audit was completed and stated that the City has been moved from an 8 to a 6 and the rural was changed from a 10 to a 7 effective July 1st 2014. The Mayor thanked David and the fire department for their work on getting the rating lowered.
1. The Board discussed renewing the mowing contract with Mike Williams. The Clerk noted that he was paid $150.00 bi-monthly and because of the increase of the cost of gasoline he had asked for an increase of $10.00, making his payments $160.00 bi-monthly. The Mayor noted in the past the Board had put it out for bid and the bids had come in higher than Michal bid so he did not think it was necessary to put it out for bid.
Ald. Hess moved to approve hiring Mr. Williams. Ald. Wilson seconded. Ald. Wilson, Kezar, Hess and Kohley voted aye with 0 nays.
Ald. Kezar moved to raise his fee from $150.00 to $160.00 Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.
The Department heads gave the following reports:
Curt Drake- gave the Board his March police report. They had no questions.
– asked if after Calvin has the Expedition looked at could he have the windshield replaced. He stated that it had a scratched spot that was directly in the view of the driver. He had gotten a quote from McDonald County Glass in the amount of $192.00.
Ald. Kezar stated that she understood that there was an exhaust leak in the Black Crown Victoria. Curt said that it was a standby car, and he would rather see funds used on the cars that they use. The Mayor suggested taking the car to Dan Divine and have him look for the exhaust leak, stating it might be something that was not very costly to repair.
Ald. Wilson moved to approve a new windshield for $192.00 for the Ford Expedition. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.
Denis Kolb- not present
David Brodie- reported that Pathfinders had looked at the blower that he had taken to them in Kansas City and that they had sent him a cost estimate to repair it in the amount of $2614.00. He stated it would be up to factory specs and would have a 1 year warranty. He said that a new one would cost $6,536.00. He told the Board that he would recommend them having the one repaired to have on hand as a spare. Ald. Wilson moved to have the blower repaired for the $2,614.00 by Pathfinders. Ald. Kohley seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.
– noted that the Dixie chopper is up and running and the Zipper is repaired. He stated that he would like to wash them and grease them prior to taking them to the ballpark. – stated that the asphalt is ready, that he was going to Grove in the AM and that he and David would begin patching holes tomorrow afternoon.
– noted that he had been in contact with Swift Construction on the cost of a street repair from the Full Gospel Church to almost the intersection of Garner and School St. of 1,090 feet. He said that Swift quoted an estimate price of a 2” overlay 20 feet wide at $18.00 a running foot. He said that the Board should use $20.00 a running foot to estimate the cost at around $22,000.00. He said that Colin from Swift said that intersections would run more and that he had asked him about how much overlay would be needed for truck traffic at the intersection of B Ave and Janice. He said Colin said that the 2” overlay would be OK if there was a good road base.
– noted that the Board had a copy of the letter that was sent to the Hunte Corporation. He said it was sent registered mail and the receipt had been returned signed from the post office. He stated that the representatives from DNR had been back this afternoon and had done some more testing. He said that Hunte Corporation was working with the City to take care of the problem.
– noted that Missouri Rural Water Association had asked him and Paula to represent the City at Jefferson City Days. He said that they were to meet with the City’s State Representatives to discuss bills that affect water systems. He noted that MRWA pays for everything.
– noted that the City’s Consumer Confidence Report (CCR) was down loaded and put on the City’s web site. He stated that the report would need to be printed in the paper and a notice placed on the water bills giving the web site address to see the report or a phone number to receive a paper copy. All of this must be done by July 1st and he must send a certification report to DNR by October 1st. He also stated that there had been no violations in the City’s water system during 2013.
Dawn Bunch – was not present
Paula Brodie – noted that the Board had an email from Missouri Municipal League regarding Elected Officials Training Conference in their packets.
-noted she had placed in the Boards packets a newsletter from MOPERM that contained some interesting information for them to read.
-Nick Myers will be working on the City 2013 audit on May 1st and 2nd.
– told the Board that it was time for her to arrange to attend court clerk training on May 2st and may 22nd. She noted that she needed to maintain her certification which requires 10 hours of training annually. She stated that she would be staying only 1 night and that it was funded by the $1.00 per ticket for Judicial Training.
David noted that the GPS mapping is completed, new maps are here and program is installed. He also stated that Liquid Engineering will be here on Monday to start the inspection procedure on both towers.
Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.
Greg Richmond, Mayor
Paula W Brodie, MRCC, City Clerk Approved: ____________________