The Board of Aldermen held a meeting on Tuesday night May 21, 2013 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Bill Hess. Also present were City Supervisor Davie Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Jim Morgan.
The Board of Aldermen discussed the minutes from the meeting on May 7, 2013. Ald. Wilson moved to approve the minutes from May 7, 2013. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.
The Board of Aldermen discussed the minutes from the special session on May 9, 2013. Ald. Hess moved to approve the minutes from the special meeting May 9, 2013. Ald. Kohley seconded. Ald. Kohley, Wilson, Kezar and Hess voted aye with 0 nays.
The Mayor asked if any of the Citizens present had any business with the Board. There was none.
The Board began the business section of meeting starting with unfinished business.
The Mayor opened the only bid on the Ford 250 truck bed received from Morgan’s Backhoe in the amount of $502.67. He noted that he had helped take the bed off of the truck and installed the lights for the trip to Springfield, where the utility bed was installed. Mr. Morgan noted that he had not charged anything for getting the truck ready.
Ald. Wilson moved to approve the bid from Morgan’s backhoe in the amount of $502.67. Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.
The Board discussed purchasing steps for the Dodge Ram Patrol truck. Ald. Wilson moved to approve the purchase of steps for the Dodge Ram Patrol Truck in the amount of $272.00 from Smith Auto Group. Ald. Kezar seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays
The Board discussed purchasing a new photo copier. They discussed the quote on the copier from Wal-Mart. The Clerk noted that she had contacted Lakeland Office Systems about a bid on a commercial copier. She noted that Lakeland carried the city hall copier under contract. She noted that the contract included all repairs, parts and toner for a monthly fee. She suggested that that the Board accepts a bid for a commercial copier from Lakeland Office Systems for $999.00 for the Police Department. It was noted that the copier would be networked to two computers and that Lakeland would do all of the installation for the $999.00. If the Board decided on the Wal-Mart copier, it would not be a commercial grade and would need to be networked by Michael Keels at his cost for support.
Ald. Wilson moved to approve the purchase a new photo copier for $999.00 Lakeland Office Systems. Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.
Ald. Kohley moved to approve signing the monthly $25.00 copier contract. Ald. Wilson seconded. Ald. Wilson, Kohley, Hess and Kezar voted aye with 0 nays.
The Board discussed purchasing an outdoor announcement cabinet for City Hall. David Brodie was instructed to get up to date pricing and sizes.
The Board discussed the purchasing of a retirement plaque for Tom West, and when to hold a retirement reception. Curt said he had talked to Tom about the size of the reception. Tom told him he would like for it to be kept small and by invitation only. The Mayor suggested holding it on June 25th. The clerk is to check on the engraving of the plaque and see if changes could be made to it. Ald. Wilson moved to approve the purchasing of a plaque for Tom West’s Retirement up to $125.00. Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.
The Board discussed the open patrol officers’ position, applications and discussed when to hold interviews. Curt noted that the Board received two more applications. One of the applications was from the City’s reserve officer, Richard Cagle’s brother. The Board agreed to hold a special closed personnel meeting to interview applicants on Tuesday May 28th at 6:00PM. Curt was instructed to contact the applicants for the interviews.
The Board discussed the job descriptions for the City Employees and the Recreation Board Director. They agreed to table discussion until the next Board Meeting on June 4, 2013.
It was noted that the Board was going to be holding a special meeting to a public hearing and vote on the forms for the CDBG Grant application on May 30, 2013 at 6:00PM for the Post Emergency Shelter/Community Building.
The Board discussed the following new business.
Ald. Wilson suggested cutting back on the cost of printing and the paper used. He stated that the Board did not need to receive the Payroll earnings information every two weeks or the monthly financial statements. After discussion the Board agreed to not have the Clerk print out the bimonthly payroll information as they already knew how much each employee was paid and instead of receiving a monthly financial statement, receive a quarterly financial statement.
The following were reports made by the Department Heads.
a. Curt Drake asked the Board if they were still thinking of annexing 59 Highway South to Splitlog road. Ald. Wilson stated that last time he received only one negative response. He said the person was concerned about their property taxes increasing. The Board noted that they would only be annexing in the Missouri Department of Transportation’s right of way not anyone’s property. After discussion the Board agreed to pursue the annexation.
b. David Brodie reported that he had received the draft of the Sewer Permit from the Department of Natural Resources. He stated that he is concerned about the changes on the permit. He noted that he had 15 days to call them about his concerns. He said that he has 2 years to get into compliance. He noted to do more accurate testing he needed a more accurate DO meter. He noted that the new truck was finished and would be put into service. He stated he thought he would use a magnetic sign. He told the Board about the Consumer Confidence Report required by the Department of Natural Resources. He noted that every water user must be notified that they can receive a copy of the report. He stated that Karla had made stickers to put on the Junes water bills, telling the water costumers that they can either get a hard copy or go to a web site to read it. The Clerk noted that she had already put a notice on the City’s web page.
c. Keith Kohley asked for a microwave for the emergency management department/ police Department. Ald. Wilson moved to approve the purchase Ald. Hess seconded. Ald. Wilson, Hess and Kezar voted aye with Ald. Kohley abstained.
David reported that someone broke into the concession stand stealing all of the supply’s that were recently purchased by the recreation department for the ball games. He said someone pried the doors open. The Board discussed purchasing cameras. David said that he would try to reinforce the concession stand doors. The Board discussed different alternatives to keep people from breaking in.
d. Dawn Bunch was not present.
e. Paula Brodie reported that the one of the backups for the city computers was not working so she had ordered a new one from Michael Keels noting that they city had to have a working backup systems.
The Board discussed the bills including transfers in the amount of $30,284.78. Ald. Hess moved to approve the bills including transfers in the amount of $30,284.78. Ald. Kohley seconded. Ald. Kohley, Wilson, Kezar and Hess voted aye with 0 nays.
Ald. Wilson moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.