Minutes-February 19, 2013

The Board of Aldermen held a meeting on Tuesday night February 19, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, Keith Kohley and Bill Hess. Also present were City Supervisor Davie Brodie, Officer Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Ray and Glenda Mayfield.

The Mayor called the meeting to order. The Mayor noted that the meeting was being called to order at 6:30 for a closed Personnel meeting. The Mayor stated that the meeting was being called under RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Kohley moved to go into closed session at 6:30 PM. Ald. Wilson seconded. Ald. Wilson, Lett Kohley and Hess voted aye with 0 nays.

The Board made no statement after coming out of closed session

Closed meeting adjourned at 6:50PM.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on February 5, 2013. Ald. Wilson moved to approve the minutes from February 5, 2013.  Ald. Hess seconded. Ald. Hess, Wilson, Lett and Kohley voted aye with 0 nays.

The Mayor opened the bids on oiler.

Ald. Kohley moved to deny the bid from Kenneth Gideon in the amount of $25.00 for the oiler. Ald. Wilson seconded. Ald. Kohley, Wilson, Lett and Hess voted aye with 0 nays.

The Mayor opened the bids on the 2004 Crown Vic. patrol car. The bids were as followed:

1. Marcus Bustamante $400.00.

2. Chicago Motors Inc. $1,007.00.

The Board discussed awarding the bid to Chicago Motors and then if they fail to pick the car up to go ahead and award the car to the second bidder.

Ald. Kohley moved to accept the bid from Chicago Motors, Inc. in the amount of $1,007.00 for the 2004 Crown Vic. patrol car. Ald. Wilson seconded. Ald. Lett, Wilson, Kohley and Hess voted aye with 0 nays.

Ald. Wilson moved to accept the other bid if Chicago Motors, Inc. fail to pick up the car. Ald. Kohley seconded. Ald. Kohley, Lett, Hess, and Wilson voted aye with 0 nays.

The Mayor noted that the next item on the agenda was to discuss the quotes of the employee’s health insurance; however the bid from Coventry had not been received yet. The Board agreed to place discussion and a decision on the next agenda on March 5, 2013.

The Board discussed the annual report to Rural Development. Ald. Wilson moved to approve the Mayor’s signing the report. Ald. Lett seconded. Ald. Wilson, Lett, Hess and Kohley voted aye with 0 nays.

The Board discussed the request from Tiffany Jordan to average their water bill. David stated he understood they had a leak where two fittings were joined together and that they had already fixed it.

Ald. Lett moved to approve averaging the Jordan’s water and sewer bill. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

The Mayor read Bill# 2013-435 for Ordinance #2013-445 by title only for the first reading to adopt and enact the changes to the code book from 2012.

Ald. Wilson moved to approve the first reading of Bill # 2013-435 for Ordinance # 2013-445 adopting and enacting the Code book changes from 2012. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

The following reports were given by the Department heads.

Curt Drake- nothing.

David Brodie-discussed tires for the sludge truck. He stated that he had called Wingfoot in Springfield regarding the price of capped tires. He said that they were $215.00 a piece versus $330.00 for new ones.  He noted that the two front tires had to be new ones. He said he had talked with Paul Sprenkle from Goodman Gas, who said he would order the two new tires and will mount the capped tires to the new wheels received from Jim Morgan.

Ald. Wilson moved to allow David to purchase the 4 capped tires from Wingfoot for the sludge truck. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

-noted that Hunte Corporation has passed a no smoking policy on the Hunte Property for its employees, which has caused their employees to stand on Janice Street to smoke. It was noted that they also park their cars on the street during their break periods. Both practices of standing and parking on the street where noted as not safe. David agreed to go over to Hunte and speak to the management the situation.

Denis Kolb- nothing to report except noted severe weather forecasted for the next few days.

Dawn Bunch –not present

Paula Brodie –noted the Board had received in their packets the January financial statements, a copy of the April 2013 Official Ballot for the Municipal Elections and a copy of the letter sent to Carroll Baily regarding cleaning up his property.  Ald. Wilson asked if Mr. Baily had responded to the letter. He was informed that Mr. Baily had not responded to the letter. The Board asked the clerk to write Mr. Baily again, sending him a copy of the city code, asking him to reply before the next Board meeting or attend the meeting.

The Board discussed the following old business:

Ray Mayfield and Glenda Mayfield were present to discuss their request to annex their property behind Marion’s market into the city limits and what needed to be done to connect to the City’s water system. Mr. Mayfield stated that since the last Board meeting he had contacted the Highway Department at Anderson about maps showing where the State right of way is at the corner of Splitlog Ave and59 Highway. He showed the Board maps that he had received from MoDOT. He said he had contacted Jason at the Highway Permit section of MoDOT in regards to getting a permit to run a water line on State right of way. He said that Jason told him the City would have to be the one to contact the Highway Department for a permit. Mr. Mayfield stated he had also contacted the County and was informed that they would not have a problem of him running the water line on the edge of Splitlog Ave. Splitlog Ave west of 59 Highway is owned by McDonald County.

David stated that the Board would need to decide what size pipe they would require Mr. Mayfield to install. The Mayor said that a 6” main line would probably need to be used. David said that as it will be a main line and fire protection in the form of a fireplug would be needed they would have to install a 6” line. David stated that the water line does not run under Stan Marion’s paved lot and does run south the old TV store across Splitlog in front of the old Chiropractic office.

Mr. Mayfield stated that a 6” main would be alright with him, as he was planning to annex in two acres and at some time in the future he was going to divide the property into two pieces and would need another meter set. He asked if he annexed the property in as one property would there be a problem of him dividing it in the future. The Clerk stated that there was nothing in the Code Book that would keep him from dividing it; however once it is in the City Limit’s he will have to follow the City’s Code on building.

The Clerk reminded Mr. Mayfield that the annexation process could take up to 6 weeks to complete depending when they turned in their request to be annexed. He stated that he needed to get the exact description of the property before doing the application. He was informed that if during the process he decided not to annex he could up until the time that the Board voted on the annexation Ordinance.

There was no new business for the Board to discuss.

The Board discussed the bills including transfers in the amount of $35,190.20. Ald. Wilson moved to approve the bills including transfers in the amount of $35,190.20. Ald. Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

 Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays.