Minutes-June 19, 2012

The Board of Aldermen held a meeting on Tuesday night June 19, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson and Kristen Lett. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West and Officer Curt Drake. Guests included Carlton Lewis, Crystal Vaughan and Joyce Haynes. Alderman Hess was absent.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on June 5, 2012. Ald. Kohley moved to approve the minutes. Ald. Wilson seconded. Ald. Wilson, Lett and Kohley voted aye with 0 nays

The Board discussed the need to get a prevailing wage determination so that advertisements for bids for electrical hook ups for generators for Police Department and City Hall could be placed in the newspapers.  The Mayor asked if the Board could advertise the project as two separate projects since one was for the Police Department and one is for the City Hall. He noted that if the project comes in over two thousand dollars it has to be bid as a prevailing wage job. David stated he thought that the project should be considered one project to assure the Board is keeping with the Prevailing Wage Laws.  Ald. Wilson moved to keep the two projects together, apply for a Prevailing Wages Determination and place an advertisement for bids in the paper. Ald Kohley seconded. Ald Lett, Kohley, and Wilson voted ayes with 0 nays.

The Mayor stated that he had tried to contact Dave Taylor from MODOT in regards to the City’s question about their posting signs stating no Jacobs Breaking Systems allowed within the City Limits on State Highways. The Mayor stated that he had a message that Mr. Taylor had called him back. Ald. Wilson stated that he did know that other towns did have such signs. He said that jake breaks are not required by law so he did not see why MODOT would have a problem with the City putting up the signs.  The Mayor stated before going to the trouble and expense of passing an ordinance and purchasing signs he would like to hear from MODOT first.

The Board discussed a request from the McDonald County Health Department asking the City to become a partner in their request for a $300,000.00 grant from the Missouri Foundation to address health issues within the County. The Mayor stated that they were asking for the Board to appoint a liaison to meet with the health Department employees to discuss the use of the grant fees. Mayor stated he would volunteer to be the liaison if the Board wanted him to. Ald. Lett moved that the City should become a partner with the McDonald County Health Department and that Mayor Richmond should be appointed the Liaison from the City.  Ald. Kohley seconded. Ald. Lett, Kohley and Wilson voted aye with no nays.

The Mayor read a letter from Callie Hudson regarding her Consulting Services for Grants. The letter stated that Callie had gotten a new job as Associate Director of the Ronald McDonald House and therefore would not be working on Grants. She did offer to be of assistance if the Board had any questions about future grants that they applied for. The Clerk noted that the Board had finally received the closing paper work on the CDBG Grant on the Water Improvement Project. This will allow the Board to apply for future CDBG grants.

The following department head reports:

Tom West- No reports

David Brodie stated that he had given the Board copies of maps of areas of streets in town that he felt should be addressed first for street repairs. He said as the Board members all work during the day he and David had gone around the town selecting spots that they felt were the worse. He had drawn the maps after measuring the areas and had included existing manholes. He said he was sure the Board would like to add some other areas to the list. He said he did not include Riley Street and B Ave. as both of those streets need to be completely redone. He asked the Board to look at the maps and to go out around town checking other areas. David stated that the contractors will grind the starting and ending points of the areas and then put down a two inch over lay and some leveling coats. Ald Kohley asked if the Board had a ball park figure for the costs. The Mayor stated that he thought before they had been told in the past around $18,000.00. David said he felt just leveling and over lays to the worse areas would be a doable project costs wise, but putting in base rock and redoing the complete streets would not be. The Mayor asked for Garner St. at the beginning of 59 Hwy to the driveway of Casey’s be added to the list. David suggested the Board keep looking to see what streets needed repair the most. The Board agreed that this job would also need a Prevailing Wage Determination. David said that he would get together with a few of the contractors just to get some basic idea of the costs. The Board agreed that once they get bids they would know if they could add more locations to be repaired.

David informed the Board that there was a continuous sewer problem at 122 Russell Street. He said that the owners had been working on the problem for several years. He said that he has tried to help them with the problem. He said that recently they had more problems with the sewer and that he had looked into it again. He said that during the Water Improvement Project he believed the contractors had broken the line and had not repaired it correctly. He said that he believed about 25’ of the line needed to be dug up and repaired correctly. He said that he felt that by all rights the city should repair it. He reported that he had talked with Chris Morgan and that Chris had said he could do the repairs for $500.00. Ald Wilson moved to approve hiring Chris Morgan to fix the sewer line at 122 Russell. Ald Lett seconded. Ald Wilson, Lett, and Kohley voted aye with 0 nays.

David said that he and David had gotten the houses that were foreclosed on mowed.

David asked the Board to let him know if they know of any others that need to be mowed.

Denis Kolb-  was not present.  Ald. Kohley stated that he had looked for a monitor for the Emergency Management Department to use with the rebuilt water computer. He said that he felt that Best Buy had the best monitor for the price. He told the Board that Best Buy had one for $89.99. Ald. Wilson moved to purchase the monitor for 89.99 from Best Buy. Ald Kohley seconded. Ald. Wilson, Lett and Kohley voted aye with 0 nays.

Dawn Bunch – was not present

Paula Brodie – noted letter written to John Britt and Rockie and Bonnie Helms asking them  to  mow their properties. She said that Calvin had agreed to mow the  Helm’s propery.

                      – note news release for 22nd Annual City Wide Yard Sale. Board agreed to  place a bigger ad in the Big Nickel this year.

                      – noted memo on MOPERM meeting. Board needs to go over policy.

                      – the Clerk asked the Board to consider purchasing a new lap top for the City Hall. She stated that her lap top was one purchased from the Highway Patrol  years ago for $100.00. She noted that at the last meeting she could not even get it to come on and had to take the Board meeting minutes by hand. She  said that she had included in the Boards packets different quotes from Walmart and Best Buy. She stated that she felt the Hewlett Packard 15.6” was the best buy for the money. She noted that the hard drive memory was                           more on the Walmart Computer versus the same computer from Best Buy.                             She stated that it cost $328.00.  Ald. Wilson moved to purchase the Hewlett  Packard lap top for $328.00.  Ald. Kohley seconded. Ald. Lett, Kohley and  Wilson voted ayes with 0 nays.

                      – note that the Clerk gave Board and Police Department a copy of the City                              Code on parking regulations. Officer Drake had asked the Board to draw up an ordinance to restrict parking close to intersections. The existing Code already addressed that parking problem. Ald. Wilson stated that the  ordinance read that people have to park 30 feet back from an intersection.  Ald. Wilson stated that Section 355.060 reads that if the roadway is not more  than twenty (20) feet wide cars cannot be parked along the street. It was noted for the Police Officers to enforce the no parking it had to be posted.                                   The Officers decided that they would talk to people first informing them of the law and then if necessary some signs could be ordered and put up. Put  them up in problem area only.                            

The Board discussed the following new business: The Mayor stated that he had a lady who lives on West Splitlog ask him to put up a speed limit sign or a child at play sign. It was noted that West Splitlog is outside the city limits. Ald. Wilson moved that the Clerk should write a letter to the McDonald County Commissioner’s with the lady’s request. Ald. Kohley seconded.  Ald. Lett, Kohley and Wilson voted aye with 0 nays.

Ald.  Kohley asked where they were on the annexation of 59 Hwy.  It was noted that nothing else has been done on it.

The Board discussed the bills in the amount of $38,514.48 including transfers. Ald. Wilson moved to approve the bills in the amount of $38,514.48. Ald. Lett seconded. Ald. Lett, Kohley and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Lett seconded.  Ald. Lett, Kohley and Wilson voted aye with 0 nays.                                                                                                  __________________________                                                                                                 Greg Richmond, Mayor



Paula W Brodie, MRCC, City Clerk

 Approved: ____________________

 Date: ________________