Minutes-November 15, 2011

The Board of Aldermen held a meeting on Tuesday night November 15, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie and Chief of Police Tom West. Guests included Kaisha Kline, Carlton Lewis, Crystal Vaughan and Calvin Wilson.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on November 1, 2011. Ald Fisher moved to approve the minutes. Ald Kohley seconded. Ald Hess, Lett, Fisher and Kohley voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the meeting on November 7, 2011. Ald Kohley moved to approve the minutes. Ald Fisher seconded. Ald Hess, Lett, Kohley and Fisher voted aye with 0 nays.

      Department head reports:

Tom West-  No reports, the Mayor noted when he got in the black patrol car   Curt had left  a note saying that the  power windows were not working all the time.

David Brodie- Stated that he was getting bids on inspecting the water tower and he noted that First Community Bank is holding a grand opening on December 9. He said that they would like to set up a tent in the back parking lot and extend it out into Dr. Warn Drive. He asked the Board if they would have any objections to close Dr. Warn drive for event. The Board agreed to close the street for the event if it was needed.

Denis Kolb- was not present.

Dawn Bunch – was not present.                          

    Paula Brodie – stated that she had asked  Michael Keels to attend the Board meeting to discuss his on new computers for the city hall. She said that he called and said he would be  running late. The Board agreed to move the discussion farther down on the agenda.

                              –  stated that in the future she would like the Board to approve the monthly financial statements and the monthly water/sewer adjustments. She noted that the Boards approving both of the reports would be a better check and balance on the cities accounts. Ald Fisher stated that he felt to approve the reports he would have to know where the entries generated from.  The clerk stated that once the Board works on the Budget for 2012 they would have a better understanding of how the financial statements are put together and if any of them have any questions they could come to the city hall and she would answer any of their questions.

                             –  told the Board what the insurance coverage was for each patrol car.

                              –  Decide on a date for the first budget session. The Board agreed to hold the first budget meeting on November 29, 2011 at 6:00PM.

The Board discussed the following old business: Clyde stated that the land is marked to build the fence at the playground by city hall. He said that Ald Fisher had the supplies needed to build the fence and that once deer season was over the Betterment Club will build the fence.

David asked the Board about replacing the tether ball at the park. He said that he has replaced it 4 times, and that the kids keep tearing it down. He said the little kids get on it and ride it. The Mayor told him to go ahead and replace it for now.

Ald Lett asked if David had received a report on the needed repairs to city hall. David stated that the Morton Builder sub contractors had caulked a few holes, and they said they were concerned that the boots over the vents needed to be replaced. He said that they were going to tell the Morton Distributor to see what it would cost to replace them and get a bid for the city. 

The Mayor acknowledged Michael Keels. Mr. Keels discussed the quote on the computers for the court and water department. He told the Board that both computers would have dual hard drives, so if one went down the other would work and there would be no down town. He said that he had quoted the Board a mid price system. He noted that flooding problems in Thailand destroyed the factories that build the computers. He said that no one knows how soon they will be up and running again. Because of this the price for the computer had increased.  He said he had to raise the bid price by $320.00 for the computers and he also had failed to quote the price for the Microsoft Office 2000 which is $2000.00. He told the Board that it is a lot easier and better to change out the computers before they crash. Ald Fisher stated that he had checked on the bid and was ready to vote to purchase the computers. Ald Fisher moved to approve purchasing the computers quoted by Mr. Keels. Ald Kohley seconded. Ald Fisher, Lett, Kohley and Hess voted aye and 0 nays.                                                   

The Board discussed the following new Business:

The Mayor acknowledged Kaisha Kline who lives at 206 Terry. She asked the Board to average her water/sewer bill as they had a toilet leaking. She said that the bill she had received was for 22,000 gallons and covered a 6 week time period. It was noted that they moved in on September 12th, did not receive a bill for October, but did for November in the amount of $190.16. David said that he checked the meter reading for a few days and the usage is back to normal. It was noted that since they had moved in recently there was no usage to calculate a bill from. The Clerk noted that Rural Development considers 5,000 gallons an average water usage. Ald Lett moved to average their water bill at 5,000 gallons. Ald Kohley seconded. Ald Lett, Fisher, Kohley and Hess voted aye with 0 nays..                             

The Board discussed the bills for November 15, 2011 for $41,642.91 including transfers. Ald Lett moved to approve the bills in the amount of $41,642.91. Ald Fisher seconded. Ald Hess, Lett, Fisher and Kohley  voted aye with 0 nays.

Ald Fisher moved to adjourn. Ald Kohley seconded. Ald Lett, Kohley, Fisher and Hess voted aye with 0 nays.


Greg Richmond, Mayor



Paula W Brodie, MRCC, City Clerk                                                                                            

                                                                                 Approved: ____________________

                                                                                  Date: ________________